[Board] ALA Annual and line items

[rogan.hamby at gmail.com]

Good afternoon,

I sent this the other day but I didn't see it go through so if it is a
duplication, I apologize.  I have a bit more this time anyway.  As many of
you probably know the Outreach Committee is organizing a panel discussion
event at ALA annual.  We have an existing budget for AV needs but have
discovered that the vendor does not invoice but will take a credit card.
In the past we have done this as individuals and gotten reimbursed.  At
this point in time how do we want to handle this?

Also, we have an existing budget that we have used and occasionally need to
change line items on.  For example, a room cost goes up by $20 while AV
goes down by $20 so we have to shift things around.  ALA in particular is a
source of new discovery each year as we work with the local AV folks.  In
the past we have asked for approval for each of these moves but with time
sometimes very short that can lead to complications.  As long as we stay
within the existing purposes of the budget and total amounts is there an
issue with us making small line item changes?  These would be reported in
any given month's relevant report of course.
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