<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">Given the practical limits on participation (taking questions, having some folks try to help with connection issues while the speaker can just keep doing their thing, etc.) it might be worth charging something to keep live participation numbers reasonable, while also recording everything we can and making that freely available shortly after the event. Charging some amount of money for participation may well be a requirement just to be able to make a dent in our commitment to the hotel if we can’t get out of that part of the contract.<div class=""><br class=""></div><div class="">Jason<br class=""><div class="">
<div><br class="">-- <br class="">Jason Boyer<br class="">Senior System Administrator<br class="">Equinox Open Library Initiative<br class="">phone: +1 (877) Open-ILS (673-6457)<br class=""><a href="mailto:JBoyer@EquinoxInitiative.org" class="">email: JBoyer@EquinoxInitiative.org</a><br class="">web: https://EquinoxInitiative.org/</div>
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<div><br class=""><blockquote type="cite" class=""><div class="">On Mar 12, 2020, at 1:54 PM, Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org" class="">tmccanna@georgialibraries.org</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><div dir="ltr" class=""><div class="">If we did a virtual conference this year, I wouldn't necessarily expect to charge attendees at all, especially if we can use technology that we already have. PINES has Google's Enterprise Suite, which allows us to do some types of streaming and recording, and we are getting a Zoom subscription as well (not sure if that will be in place yet, but I know several other member organizations have Zoom subscriptions). <br class=""></div><div class=""><br class=""></div><div class="">If some or all of the conference sponsors were still willing to contribute to a virtual conference, that could offset the losses we take from canceling the in-person conference.</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><div class=""><div class=""><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr" class=""><div class=""><div dir="ltr" class=""><div class=""><div dir="ltr" class=""><div class=""><div dir="ltr" class=""><div class=""><br class=""><div dir="ltr" style="margin-left:0pt" class=""><table style="border:medium none;border-collapse:collapse" class=""><colgroup class=""><col width="94" class=""><col width="530" class=""></colgroup><tbody class=""><tr style="height:123pt" class=""><td style="vertical-align:top;padding:5pt" class=""><div style="line-height: 1.2; 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<div class="gmail-m_7678285562173197315WordSection1"><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class="">I too, as someone who’s organized lots of conferences, am very, very hesitant about the idea of postponing until later this year. We’ll be competing with other agencies with
the same idea and do not know when the peak of things will hit yet (still seems to be very early days). I’d prefer to only be stuck with one round of payouts for cancellation should things get worse after April.<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class=""><u class=""></u> <u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class="">The virtual conference has potential depending on the available resources. I would expect a dramatic reduction in attendance fees if we go that route since we wouldn’t have
venue costs associated with it.<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class=""><u class=""></u> <u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class="">Looking forward to the feedback from MOBIUS’ team.<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class=""><u class=""></u> <u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class="">-Anna<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif" class=""><u class=""></u> <u class=""></u></span></p>
<div class=""><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">Anna Goben<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">Evergreen Indiana Coordinator<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">Indiana State Library<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">140 N Senate Ave<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">Indianapolis, IN 46204<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">317-234-6624<u class=""></u><u class=""></u></span></p><p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)" class="">Fax: 317-232-1925<u class=""></u><u class=""></u></span></p>
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<div style="border-color:rgb(225,225,225) currentcolor currentcolor;border-style:solid none none;border-width:1pt medium medium;padding:3pt 0in 0in" class=""><p class="MsoNormal"><b class=""><span style="font-size:11pt;font-family:"Calibri",sans-serif" class="">From:</span></b><span style="font-size:11pt;font-family:"Calibri",sans-serif" class=""> Terran McCanna [mailto:<a href="mailto:tmccanna@georgialibraries.org" target="_blank" class="">tmccanna@georgialibraries.org</a>]
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<b class="">Sent:</b> Thursday, March 12, 2020 1:35 PM<br class="">
<b class="">To:</b> Galen Charlton <<a href="mailto:gmc@equinoxinitiative.org" target="_blank" class="">gmc@equinoxinitiative.org</a>><br class="">
<b class="">Cc:</b> Goben, Anna <<a href="mailto:AGoben@library.IN.gov" target="_blank" class="">AGoben@library.IN.gov</a>>; <a href="mailto:board@list.evergreen-ils.org" target="_blank" class="">board@list.evergreen-ils.org</a><br class="">
<b class="">Subject:</b> Re: [Board] Conference cancellation?<u class=""></u><u class=""></u></span></p>
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</div><p class="MsoNormal"><u class=""></u> <u class=""></u></p><p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red" class="">**** This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email. ****</span>
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<div class=""><p class="MsoNormal">Since we do not know the course the virus will take and how long it will last before it is fully contained, I am hesitant to consider attempting to postpone it to a later date this year. Even if the hotel was willing to work with us under
the same contract at a later date this year, it would require renegotiating with all of the exhibitors and sponsors, who have their own fiscal years and schedules to consider.
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<div class=""><p class="MsoNormal">I like the idea of throwing together a limited virtual conference this year instead of the in-person conference, and then possibly host here in Georgia in 2022 (as MOBIUS is already scheduled to host in 2021).
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<b class=""><span style="font-size:11pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)" class="">Terran McCanna, PINES Program Manager</span></b><u class=""></u><u class=""></u></p>
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<b class=""><span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)" class="">Georgia Public Library Service | University System of Georgia</span></b><u class=""></u><u class=""></u></p><p style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt" class="">
<span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)" class="">2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341</span><u class=""></u><u class=""></u></p><p style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt" class="">
<span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155);background:white none repeat scroll 0% 0%" class="">(404) 235-7138</span><span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)" class=""> |
<a href="mailto:tmccanna@georgialibraries.org" target="_blank" class="">tmccanna@georgialibraries.org</a>
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<div class=""><p class="MsoNormal">On Thu, Mar 12, 2020 at 1:23 PM Galen Charlton <<a href="mailto:gmc@equinoxinitiative.org" target="_blank" class="">gmc@equinoxinitiative.org</a>> wrote:<u class=""></u><u class=""></u></p>
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<blockquote style="border-color:currentcolor currentcolor currentcolor rgb(204,204,204);border-style:none none none solid;border-width:medium medium medium 1pt;padding:0in 0in 0in 6pt;margin-left:4.8pt;margin-right:0in" class="">
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<div class=""><p class="MsoNormal">Hi,<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">I agree that we should be prepared to cancel the conference, and given developments in Georgia (including the first reported death today) agree that it is a matter of urgent discussion.<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">Hopefully we will get favorable news from discussions with the insurance provider and counsel regarding our ability to manage financial liability, but I think we are at the point where protecting the health of attendees and anybody who
might come in contact with them would take precedence.<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">As Chris suggests, I do think we should be aware of creative options including:<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">- postponing the Georgia conference to later this year or to 2021<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">- hosting an online-only version of the conference this spring if we postpone or cancel<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">Regards,<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">Galen<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">On Thu, Mar 12, 2020 at 11:47 AM Goben, Anna <<a href="mailto:AGoben@library.in.gov" target="_blank" class="">AGoben@library.in.gov</a>> wrote:<u class=""></u><u class=""></u></p>
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<div class=""><p class="MsoNormal">Good morning,<u class=""></u><u class=""></u></p><p class="MsoNormal"> <u class=""></u><u class=""></u></p><p class="MsoNormal">The Conference Committee has conferred and has recommended cancelling the 2020 Evergreen conference given the state of travel in GA right now. They have requested that the board
discuss the matter and provide a final decision. Requests have further been made for legal review about the obligations currently under contracted for this event. If no decision is made before then, I anticipate we’ll undergo a formal vote on the matter
at our meeting next week so that we can minimize the fiscal damage to any parties involved should the final decision be to cancel.<u class=""></u><u class=""></u></p><p class="MsoNormal"> <u class=""></u><u class=""></u></p><p class="MsoNormal">Thanks,<u class=""></u><u class=""></u></p><p class="MsoNormal">-Anna<u class=""></u><u class=""></u></p><p class="MsoNormal"> <u class=""></u><u class=""></u></p><p class="MsoNormal"> <u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">Anna Goben</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">Evergreen Indiana Coordinator</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">Indiana State Library</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">140 N Senate Ave</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">Indianapolis, IN 46204</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">317-234-6624</span><u class=""></u><u class=""></u></p><p class="MsoNormal"><span style="color:rgb(0,118,71)" class="">Fax: 317-232-1925</span><u class=""></u><u class=""></u></p><p class="MsoNormal"> <u class=""></u><u class=""></u></p>
</div>
</div><p class="MsoNormal">_______________________________________________<br class="">
Board mailing list<br class="">
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<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank" class="">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a><u class=""></u><u class=""></u></p>
</blockquote>
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-- <u class=""></u><u class=""></u></p>
<div class="">
<div class="">
<div class=""><p class="MsoNormal">Galen Charlton<br class="">
Implementation and Services Manager<br class="">
Equinox Open Library Initiative<br class="">
phone: 1-877-OPEN-ILS (673-6457)<br class="">
<a href="mailto:gmc@equinoxInitiative.org" class="">email: gmc@equinoxInitiative.org</a><br class="">
web: <a href="https://equinoxinitiative.org/" target="_blank" class="">https://equinoxInitiative.org</a><br class="">
direct: +1 770-709-5581<br class="">
cell: +1 404-984-4366<u class=""></u><u class=""></u></p>
</div>
</div>
</div><p class="MsoNormal">_______________________________________________<br class="">
Board mailing list<br class="">
<a href="mailto:Board@list.evergreen-ils.org" target="_blank" class="">Board@list.evergreen-ils.org</a><br class="">
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank" class="">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a><u class=""></u><u class=""></u></p>
</blockquote>
</div>
</div>
</div>
</div>
</blockquote></div>
_______________________________________________<br class="">Board mailing list<br class=""><a href="mailto:Board@list.evergreen-ils.org" class="">Board@list.evergreen-ils.org</a><br class="">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board<br class=""></div></blockquote></div><br class=""></div></body></html>