<div dir="ltr"><div>If we did a virtual conference this year, I wouldn't necessarily expect to charge attendees at all, especially if we can use technology that we already have. PINES has Google's Enterprise Suite, which allows us to do some types of streaming and recording, and we are getting a Zoom subscription as well (not sure if that will be in place yet, but I know several other member organizations have Zoom subscriptions). <br></div><div><br></div><div>If some or all of the conference sponsors were still willing to contribute to a virtual conference, that could offset the losses we take from canceling the in-person conference.</div><div><br></div><div><br></div><div><br></div><div><div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><br><div dir="ltr" style="margin-left:0pt"><table style="border:medium none;border-collapse:collapse"><colgroup><col width="94"><col width="530"></colgroup><tbody><tr style="height:123pt"><td style="vertical-align:top;padding:5pt"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><img src="https://lh3.googleusercontent.com/1dQZFKZrN_h1nAVv7EB9VmFYBGsfiOmL3Yec9IzIlL7YztuUoci9JMwC2Fb6h1vqlBSlyslKe_N7vSMNF1FaiUIrY6tVC41zt8iLssfRtJbhdGOpDPFgvjyFXgCzNOmQaD9gEgOW" style="border:medium none" width="76" height="76"></span></p></td><td style="vertical-align:top;padding:5pt"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:11pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Terran McCanna, PINES Program Manager</span></p><hr><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:10pt;font-family:Verdana;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"></span><span style="font-size:9pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Georgia Public Library Service | University System of Georgia</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:9pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:9pt;font-family:Verdana;color:rgb(30,67,155);background-color:rgb(255,255,255);font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(404) 235-7138</span><span style="font-size:9pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> | <a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a> <br></span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:9pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><a href="http://help.georgialibraries.org" target="_blank">http://help.georgialibraries.org</a> | <a 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Goben, Anna <<a href="mailto:AGoben@library.in.gov">AGoben@library.in.gov</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif">I too, as someone who’s organized lots of conferences, am very, very hesitant about the idea of postponing until later this year. We’ll be competing with other agencies with
the same idea and do not know when the peak of things will hit yet (still seems to be very early days). I’d prefer to only be stuck with one round of payouts for cancellation should things get worse after April.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif">The virtual conference has potential depending on the available resources. I would expect a dramatic reduction in attendance fees if we go that route since we wouldn’t have
venue costs associated with it.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif">Looking forward to the feedback from MOBIUS’ team.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif">-Anna<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">Anna Goben<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">Evergreen Indiana Coordinator<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">Indiana State Library<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">140 N Senate Ave<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">Indianapolis, IN 46204<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">317-234-6624<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri",sans-serif;color:rgb(0,118,71)">Fax: 317-232-1925<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:11pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11pt;font-family:"Calibri",sans-serif"> Terran McCanna [mailto:<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>]
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<b>Sent:</b> Thursday, March 12, 2020 1:35 PM<br>
<b>To:</b> Galen Charlton <<a href="mailto:gmc@equinoxinitiative.org" target="_blank">gmc@equinoxinitiative.org</a>><br>
<b>Cc:</b> Goben, Anna <<a href="mailto:AGoben@library.IN.gov" target="_blank">AGoben@library.IN.gov</a>>; <a href="mailto:board@list.evergreen-ils.org" target="_blank">board@list.evergreen-ils.org</a><br>
<b>Subject:</b> Re: [Board] Conference cancellation?<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red">**** This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email. ****</span>
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<p class="MsoNormal">Since we do not know the course the virus will take and how long it will last before it is fully contained, I am hesitant to consider attempting to postpone it to a later date this year. Even if the hotel was willing to work with us under
the same contract at a later date this year, it would require renegotiating with all of the exhibitors and sponsors, who have their own fiscal years and schedules to consider.
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<p class="MsoNormal">I like the idea of throwing together a limited virtual conference this year instead of the in-person conference, and then possibly host here in Georgia in 2022 (as MOBIUS is already scheduled to host in 2021).
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<b><span style="font-size:11pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)">Terran McCanna, PINES Program Manager</span></b><u></u><u></u></p>
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<b><span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)">Georgia Public Library Service | University System of Georgia</span></b><u></u><u></u></p>
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<span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)">2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341</span><u></u><u></u></p>
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<span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155);background:white none repeat scroll 0% 0%">(404) 235-7138</span><span style="font-size:9pt;font-family:"Verdana",sans-serif;color:rgb(30,67,155)"> |
<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>
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<a href="https://www.facebook.com/georgialibraries" target="_blank"><span style="font-size:10pt;font-family:"Verdana",sans-serif;color:rgb(17,85,204);border:1pt solid windowtext;padding:0in;text-decoration:none"><img id="gmail-m_7678285562173197315_x0000_i1028" src="cid:170cfdc9f9c5b006a2" alt="Image removed by sender." width="36" height="36" border="0"></span></a><span style="font-size:10pt;font-family:"Verdana",sans-serif;color:black"> </span><a href="https://www.twitter.com/georgialibs" target="_blank"><span style="font-size:10pt;font-family:"Verdana",sans-serif;color:rgb(17,85,204);border:1pt solid windowtext;padding:0in;text-decoration:none"><img id="gmail-m_7678285562173197315_x0000_i1029" src="cid:170cfdc9f9c6917eb3" alt="Image removed by sender." width="35" height="35" border="0"></span></a><u></u><u></u></p>
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<p class="MsoNormal">On Thu, Mar 12, 2020 at 1:23 PM Galen Charlton <<a href="mailto:gmc@equinoxinitiative.org" target="_blank">gmc@equinoxinitiative.org</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">Hi,<u></u><u></u></p>
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<p class="MsoNormal">I agree that we should be prepared to cancel the conference, and given developments in Georgia (including the first reported death today) agree that it is a matter of urgent discussion.<u></u><u></u></p>
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<p class="MsoNormal">Hopefully we will get favorable news from discussions with the insurance provider and counsel regarding our ability to manage financial liability, but I think we are at the point where protecting the health of attendees and anybody who
might come in contact with them would take precedence.<u></u><u></u></p>
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<p class="MsoNormal">As Chris suggests, I do think we should be aware of creative options including:<u></u><u></u></p>
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<p class="MsoNormal">- postponing the Georgia conference to later this year or to 2021<u></u><u></u></p>
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<p class="MsoNormal">- hosting an online-only version of the conference this spring if we postpone or cancel<u></u><u></u></p>
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<p class="MsoNormal">Regards,<u></u><u></u></p>
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<p class="MsoNormal">Galen<u></u><u></u></p>
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<p class="MsoNormal">On Thu, Mar 12, 2020 at 11:47 AM Goben, Anna <<a href="mailto:AGoben@library.in.gov" target="_blank">AGoben@library.in.gov</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">Good morning,<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">The Conference Committee has conferred and has recommended cancelling the 2020 Evergreen conference given the state of travel in GA right now. They have requested that the board
discuss the matter and provide a final decision. Requests have further been made for legal review about the obligations currently under contracted for this event. If no decision is made before then, I anticipate we’ll undergo a formal vote on the matter
at our meeting next week so that we can minimize the fiscal damage to any parties involved should the final decision be to cancel.<u></u><u></u></p>
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<p class="MsoNormal">Thanks,<u></u><u></u></p>
<p class="MsoNormal">-Anna<u></u><u></u></p>
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<p class="MsoNormal"><span style="color:rgb(0,118,71)">Anna Goben</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">Evergreen Indiana Coordinator</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">Indiana State Library</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">140 N Senate Ave</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">Indianapolis, IN 46204</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">317-234-6624</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:rgb(0,118,71)">Fax: 317-232-1925</span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
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<p class="MsoNormal">_______________________________________________<br>
Board mailing list<br>
<a href="mailto:Board@list.evergreen-ils.org" target="_blank">Board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a><u></u><u></u></p>
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<br>
-- <u></u><u></u></p>
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<p class="MsoNormal">Galen Charlton<br>
Implementation and Services Manager<br>
Equinox Open Library Initiative<br>
phone: 1-877-OPEN-ILS (673-6457)<br>
email: gmc@equinoxInitiative.org<br>
web: <a href="https://equinoxInitiative.org" target="_blank">https://equinoxInitiative.org</a><br>
direct: +1 770-709-5581<br>
cell: +1 404-984-4366<u></u><u></u></p>
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<p class="MsoNormal">_______________________________________________<br>
Board mailing list<br>
<a href="mailto:Board@list.evergreen-ils.org" target="_blank">Board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a><u></u><u></u></p>
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