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<p><font size="-1"><font face="Tahoma">Totally agree.</font></font></p>
<p><font size="-1"><font face="Tahoma">Chris</font></font><br>
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<div class="Section1">
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">Chris
Owens<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">Director<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">Blanchester
Public Library<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">110 N.
Broadway<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">Blanchester,
OH 45107<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">937-783-3585<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma">937-783-2910
(fax)<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:10.0pt;font-family:Tahoma"><a
href="mailto:cowens@blanlibrary.org">cowens@blanlibrary.org</a></span><span
style="font-family:Tahoma"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div class="moz-cite-prefix">On 3/13/2020 1:08 PM, Terran McCanna
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CALh4dLCB5qdeK6-M+1t=-PFvqVTTjLMJxZFnMGaaHL490LaNMw@mail.gmail.com">
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<div>As I said yesterday, this decision cannot be made in a
vacuum. <br>
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<div>But, frankly, I don't think it's really a matter of
canceling the conference or not. I think it's really a
question of how to lose the least amount of money. If the
contract negotiator is successful in convincing the hotel to
let us reschedule for 2022, that would most likely be the best
option financially. <br>
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<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Mar 13, 2020 at 12:23
PM Tiffany Little <<a
href="mailto:tlittle@georgialibraries.org" target="_blank"
moz-do-not-send="true">tlittle@georgialibraries.org</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div class="gmail_default"
style="font-family:tahoma,sans-serif;font-size:small">I
also agree that an emergency meeting is best. As soon as
we have enough info, I think we should meet. I don't think
it should wait until Thursday.</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif;font-size:small"><br>
</div>
<div class="gmail_default"
style="font-family:tahoma,sans-serif;font-size:small">I've
heard gossip that Trump may declare a national state of
emergency later today, which may put us in a better
position as well.</div>
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<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Mar 13, 2020 at
12:10 PM Terran McCanna <<a
href="mailto:tmccanna@georgialibraries.org"
target="_blank" moz-do-not-send="true">tmccanna@georgialibraries.org</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div>I'm sorry I was not clear - I am just working
something up in preparation for when the decision is
made. <br>
</div>
<div><br>
</div>
<div>I still want an official recommendation from the
Board, but I don't think it can wait until next
Thursday. Can you call an emergency meeting or do a
vote by email by, say, Monday?<br>
</div>
<div><br>
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<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Mar 13, 2020
at 11:54 AM Goben, Anna <<a
href="mailto:AGoben@library.in.gov" target="_blank"
moz-do-not-send="true">AGoben@library.in.gov</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px
0px 0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div lang="EN-US">
<div>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif">I
had planned for the board to make an official
recommendation next week at the EOB/TEP
meeting as we have only had unofficial
discussion so far. Do you no longer wish an
official opinion of the board on this matter?</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif">-Anna</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif"> </span></p>
<div>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">Anna
Goben</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">Evergreen
Indiana Coordinator</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">Indiana
State Library</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">140
N Senate Ave</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">Indianapolis,
IN 46204</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">317-234-6624</span></p>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(0,118,71)">Fax:
317-232-1925</span></p>
</div>
<p class="MsoNormal"><span
style="font-size:11pt;font-family:Calibri,sans-serif"> </span></p>
<div>
<div style="border-color:rgb(225,225,225)
currentcolor currentcolor;border-style:solid
none none;border-width:1pt medium
medium;padding:3pt 0in 0in">
<p class="MsoNormal"><b><span
style="font-size:11pt;font-family:Calibri,sans-serif">From:</span></b><span
style="font-size:11pt;font-family:Calibri,sans-serif"> Board [mailto:<a
href="mailto:board-bounces@list.evergreen-ils.org" target="_blank"
moz-do-not-send="true">board-bounces@list.evergreen-ils.org</a>]
<b>On Behalf Of </b>Terran McCanna<br>
<b>Sent:</b> Friday, March 13, 2020 10:46
AM<br>
<b>To:</b> <a
href="mailto:evergreen-conference@list.evergreen-ils.org"
target="_blank" moz-do-not-send="true">evergreen-conference@list.evergreen-ils.org</a>;
<a
href="mailto:board@list.evergreen-ils.org"
target="_blank" moz-do-not-send="true">board@list.evergreen-ils.org</a>;
Donna Bacon <<a
href="mailto:donna@mobiusconsortium.org"
target="_blank" moz-do-not-send="true">donna@mobiusconsortium.org</a>><br>
<b>Subject:</b> [Board] Fwd: Evergreen
Conference Cancellation / Renegotiation</span></p>
</div>
</div>
<p class="MsoNormal"> </p>
<p class="MsoNormal"><span
style="font-family:Arial,sans-serif;color:red">****
This is an EXTERNAL email. Exercise caution.
DO NOT open attachments or click links from
unknown senders or unexpected email. ****</span>
</p>
<div class="MsoNormal" style="text-align:center"
align="center">
<hr width="100%" size="2" align="center">
</div>
<div>
<div>
<div>
<p class="MsoNormal">Good morning, I sought
out Beverly Arnold's advice (the Director
of Conference and Meeting Services for the
Board of Regents of the University System
of Georgia) and the message below is the
follow up which summarizes what we
discussed. She will be bringing in their
contract expert, Christine Campbell, who
has extensive experience in conference
contract negotiations, to reach out to the
hotel.
</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">Please let me know if
you have any further questions at this
time. I will be sending out a message to
the Evergreen list and to all attendees
shortly.</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
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<div>
<div>
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valign="top">
<p
style="margin:0in
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solid
windowtext;padding:0in"><img
id="gmail-m_-343139063085499261gmail-m_-8444582734049228860gmail-m_2734261173671752338gmail-m_-8445222119185402635_x0000_i1026"
src="cid:part35.913BB6D4.3D9400C5@blanlibrary.org" alt="Image removed by
sender."
class=""
width="76"
height="76"></span></p>
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valign="top">
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<b><span
style="font-size:11pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">Terran
McCanna, PINES
Program
Manager</span></b></p>
<div
class="MsoNormal"
style="text-align:center" align="center">
<hr
width="100%"
size="2"
align="center">
</div>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<b><span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">Georgia
Public Library
Service |
University
System of
Georgia</span></b></p>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">2872
Woodcock Blvd,
Suite 250 l
Atlanta, GA
30341</span></p>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155);background:white
none repeat
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235-7138</span><span
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|
<a
href="mailto:tmccanna@georgialibraries.org"
target="_blank" moz-do-not-send="true">tmccanna@georgialibraries.org</a>
<br>
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style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
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moz-do-not-send="true"><i><span
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</div>
<p class="MsoNormal"
style="margin-bottom:12pt"> </p>
<div>
<div>
<p class="MsoNormal">----------
Forwarded message ---------<br>
From: <b>Terran McCanna</b> <<a
href="mailto:tmccanna@georgialibraries.org"
target="_blank"
moz-do-not-send="true">tmccanna@georgialibraries.org</a>><br>
Date: Fri, Mar 13, 2020 at 10:35 AM<br>
Subject: Evergreen Conference
Cancellation / Renegotiation<br>
To: Beverly Arnold <<a
href="mailto:beverly.arnold@usg.edu"
target="_blank"
moz-do-not-send="true">beverly.arnold@usg.edu</a>>,
<<a
href="mailto:Sherea.Frazer@usg.edu"
target="_blank"
moz-do-not-send="true">Sherea.Frazer@usg.edu</a>></p>
</div>
<p class="MsoNormal"
style="margin-bottom:12pt"> </p>
<div>
<div>
<p class="MsoNormal">Hello Beverly and
Sherea,</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">As we discussed
on our call this morning, the
Evergreen Conference Committee, The
Evergreen Project Board, and MOBIUS
(the contract signatory for the
conference) agree that due to the
serious nature of the COVID-19
pandemic, we must cancel this year's
Evergreen Conference. </p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">In addition to
our duty as responsible citizens,
most of the attendees of this
conference are government employees
who have received directives this
week to cancel all non-essential
travel, so even if we were to
attempt to continue with the
conference, we would have negligible
attendance. </p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">However, The
Evergreen Project does not have the
funds to cover the contract
cancellation fee of approximately
$125K (the organization has under
$40K in assets). MOBIUS is the
conference insurance holder (through
Hartford) but have been informed by
Hartford that the pandemic does not
constitute an "act of god" but
rather a "communicable disease"
which is not covered by the
insurance. We are hopeful that the
hotel will be willing to waive the
cancellation costs if we agree to
hold the conference there in 2022.
(We cannot schedule it for 2021, as
we already have a contract to hold
the 2021 conference in Missouri.)</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">Once this year's
conference is cancelled, we will
need to refund attendee and
exhibitor fees, minus the merchant
funds (which we will pay out of The
Evergreen Project's funds).
</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">I am attaching
the hotel and AV contracts here for
easy access. It is my understanding
that we can cancel the AV contract
with no fee if we cancel it prior to
March 20th.</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">Thank you for
assistance with this process,</p>
</div>
<div>
<p class="MsoNormal">Terran McCanna /
The Evergreen Conference Committee</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
<div>
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class="MsoNormal"> </p>
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<p
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solid
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id="gmail-m_-343139063085499261gmail-m_-8444582734049228860gmail-m_2734261173671752338gmail-m_-8445222119185402635_x0000_i1030"
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</td>
<td
style="padding:5pt;height:123pt"
valign="top">
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<b><span
style="font-size:11pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">Terran
McCanna, PINES
Program
Manager</span></b></p>
<div
class="MsoNormal"
style="text-align:center" align="center">
<hr
width="100%"
size="2"
align="center">
</div>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<b><span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">Georgia
Public Library
Service |
University
System of
Georgia</span></b></p>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">2872
Woodcock Blvd,
Suite 250 l
Atlanta, GA
30341</span></p>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155);background:white
none repeat
scroll 0% 0%">(404)
235-7138</span><span
style="font-size:9pt;font-family:Verdana,sans-serif;color:rgb(30,67,155)">
|
<a
href="mailto:tmccanna@georgialibraries.org"
target="_blank" moz-do-not-send="true">tmccanna@georgialibraries.org</a>
<br>
<br>
</span></p>
<p
style="margin-right:0in;margin-left:9pt;margin-bottom:0.0001pt">
<span
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<pre class="moz-quote-pre" wrap="">_______________________________________________
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