<div dir="ltr"><div>Hi Joe,</div><div><br></div><div>Indeed. Google Workspace lets us have as many shared drives as we want, and I was interpreting the top level of the structure (i.e., TEP Board Public, TEP Board Private, etc., to each be a separate shared drive).<br></div><div><br></div><div>Regards,</div><div><br></div><div>Galen<br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, Aug 4, 2023 at 2:36 PM Joe Knueven via Board <<a href="mailto:board@list.evergreen-ils.org">board@list.evergreen-ils.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><u></u><div><div style="font-family:Verdana,Arial,Helvetica,sans-serif;font-size:10pt"><div>Hi everyone, <br></div><div><br></div><div>First, I wholeheartedly support the calendar change, +1.  <br></div><div><br></div><div>On the shared drive, I like the idea and the work Katie and Galen have already done.  <br></div><div>My only comment/thought was that I agree that double secret shared drive stuff might be better implemented as something separate from everything else.  <br></div><div><br></div><div>Have a good weekend. <br></div><div><br></div><div>Joe<br></div><div>  <br></div><div><br></div><div><br></div><div><br></div><div><br></div><div style="border-top:1px solid rgb(204,204,204);height:0px;margin-top:10px;margin-bottom:10px;line-height:0px"><br></div><div><div><br></div><div id="m_995252240588626188Zm-_Id_-Sgn1">---- On Wed, 02 Aug 2023 16:08:50 -0400 <b>Galen Charlton via Board <<a href="mailto:board@list.evergreen-ils.org" target="_blank">board@list.evergreen-ils.org</a>></b> wrote ---<br></div><div><br></div><blockquote style="margin:0px" id="m_995252240588626188blockquote_zmail"><div><div dir="ltr"><div>Hi Katie,<br></div><div><br></div><div>I think this is a good starting point. Some thoughts that come to mind are:<br></div><div><br></div><div>- Some people other than current board members have <a href="http://evergreen-ils.org" target="_blank">evergreen-ils.org</a> email addresses, so I think the private board share access should be expressed explicitly as current board members<br></div><div>- The conference committee will have some documents (e.g., potentially some of the financial and venue agreements, and definitely raw survey responses) that shouldn't be public. Consequently, I would suggest a modification to the structure to have both public and private versions of the committee documents<br></div><div><br></div><div>Here's a revision embodying my suggestions:<br></div><div><br></div><div><ul style="margin-top:0px;margin-bottom:0px" id="m_995252240588626188x_-1334536815gmail-docs-internal-guid-994796c5-7fff-5438-4bd0-d8167d099a87"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">TEP board public </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(publicly visible; writable by current board members)</span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Board meetings: minutes, financial reports, videos of meetings</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Policies, including resolutions we have passed that we may want to reference in the future</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Bylaws & other foundational documents</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(255,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">TEP committees (subfolders also writable by non-board committee members at discretion of committee chair)</span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Arial,sans-serif;color:rgb(255,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Folder for each board committee and working group with public documents, including public meeting minutes and other resources</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Arial,sans-serif;color:rgb(255,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Folder for the Conference Committee includes the shareable Evergreen conference file repositories</span></span></span></span><br></p></li></ul></ul><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">TEP board private </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(visible and editable only by current board members, although committee folders can have give to current committee members who are not board members)</span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">TEP committees </span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Folder for each committee with spaces for</span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> confidential and provisioning documents</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">TEP elections </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(also accessible by non-board committee members at discretion of committee chair)</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Treasurer – non-public financial reports, QB files</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Board member contact info/committee rosters</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Double Secret stuff </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(accessible on a need-to-know basis; these may be better implemented as separate shared drives)</span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Security </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(for the security team)</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Treasurer/exec-only info like banking details</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Evergreen community </span></span></span></span><span style="background-color:transparent"><span style="color:rgb(255,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">(publicly visible; write access granted liberally to project and IG volunteers)</span></span></span></span><br></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:12pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Committee/working group documents relating to projects – I’m thinking the Evergreen Aspen kind of stuff that doesn’t fit into a board committee; or things that we want to be public</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0px;margin-bottom:0pt"><span style="background-color:transparent"><span style="color:rgb(0,0,0)"><span style="font-family:Arial,sans-serif"><span style="font-size:11pt;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Interest group folders</span></span></span></span><br></p></li></ul></ul></div><div><br></div><div>Regards,<br></div><div><br></div><div>Galen<br></div><span>-- </span><br><div dir="ltr"><div dir="ltr">Galen Charlton<br>Implementation and IT Manager<br>Equinox Open Library Initiative<br><a href="mailto:gmc@equinoxOLI.org" target="_blank">gmc@equinoxOLI.org</a><br><a href="https://www.equinoxOLI.org" target="_blank">https://www.equinoxOLI.org</a> <br>phone: 877-OPEN-ILS (673-6457)<br>direct: 770-709-5581<br><a href="http://evergreen-ils.org" target="_blank"></a></div></div></div>_______________________________________________<br>Board mailing list <br><a href="mailto:Board@list.evergreen-ils.org" target="_blank">Board@list.evergreen-ils.org</a> <br><a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a> <br></div></blockquote></div><div><br></div><div><div id="m_995252240588626188Zm-_Id_-Sgn"><div>Joe Knueven, Director<br></div><div>Wilmington Public Library<br></div><div>268 N South Street<br></div><div>Wilmington, OH 45177<br></div><div>937-382-6165 x101 (office)<br></div><div>937-403-0290 (direct)<br></div><div>937-382-2417 (public)<br></div><div><br></div></div></div><div><br></div></div><br></div>_______________________________________________<br>
Board mailing list<br>
<a href="mailto:Board@list.evergreen-ils.org" target="_blank">Board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a><br>
</blockquote></div><br clear="all"><br><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature"><div dir="ltr">Galen Charlton<br>Implementation and IT Manager<br>Equinox Open Library Initiative<br><a href="mailto:gmc@equinoxOLI.org" target="_blank">gmc@equinoxOLI.org</a><br><a href="https://www.equinoxOLI.org" target="_blank">https://www.equinoxOLI.org</a> <br>phone: 877-OPEN-ILS (673-6457)<br>direct: 770-709-5581<br><a href="http://evergreen-ils.org" target="_blank"></a></div></div>