<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN"><html><head><meta content="text/html;charset=UTF-8" http-equiv="Content-Type"></head><body ><div style="font-family: Verdana, Arial, Helvetica, sans-serif; font-size: 10pt;"><div>Hi everyone, <br></div><div><br></div><div>First, I wholeheartedly support the calendar change, +1. <br></div><div><br></div><div>On the shared drive, I like the idea and the work Katie and Galen have already done. <br></div><div>My only comment/thought was that I agree that double secret shared drive stuff might be better implemented as something separate from everything else. <br></div><div><br></div><div>Have a good weekend. <br></div><div><br></div><div>Joe<br></div><div> <br></div><div><br></div><div><br></div><div><br></div><div><br></div><div class="zmail_extra_hr" style="border-top: 1px solid rgb(204, 204, 204); height: 0px; margin-top: 10px; margin-bottom: 10px; line-height: 0px;"><br></div><div class="zmail_extra" data-zbluepencil-ignore="true"><div><br></div><div id="Zm-_Id_-Sgn1">---- On Wed, 02 Aug 2023 16:08:50 -0400 <b>Galen Charlton via Board <board@list.evergreen-ils.org></b> wrote ---<br></div><div><br></div><blockquote style="margin: 0px;" id="blockquote_zmail"><div><div dir="ltr"><div>Hi Katie,<br></div><div><br></div><div>I think this is a good starting point. Some thoughts that come to mind are:<br></div><div><br></div><div>- Some people other than current board members have <a href="http://evergreen-ils.org" target="_blank">evergreen-ils.org</a> email addresses, so I think the private board share access should be expressed explicitly as current board members<br></div><div>- The conference committee will have some documents (e.g., potentially some of the financial and venue agreements, and definitely raw survey responses) that shouldn't be public. Consequently, I would suggest a modification to the structure to have both public and private versions of the committee documents<br></div><div><br></div><div>Here's a revision embodying my suggestions:<br></div><div><br></div><div><ul style="margin-top : 0px; margin-bottom : 0px;" id="x_-1334536815gmail-docs-internal-guid-994796c5-7fff-5438-4bd0-d8167d099a87"><li dir="ltr" style="list-style-type : disc; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">TEP board public </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(publicly visible; writable by current board members)</span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Board meetings: minutes, financial reports, videos of meetings</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Policies, including resolutions we have passed that we may want to reference in the future</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Bylaws & other foundational documents</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(255,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">TEP committees (subfolders also writable by non-board committee members at discretion of committee chair)</span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : square; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(255,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Folder for each board committee and working group with public documents, including public meeting minutes and other resources</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : square; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(255,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Folder for the Conference Committee includes the shareable Evergreen conference file repositories</span></span></span></span><br></p></li></ul></ul><li dir="ltr" style="list-style-type : disc; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">TEP board private </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(visible and editable only by current board members, although committee folders can have give to current committee members who are not board members)</span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">TEP committees </span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : square; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Folder for each committee with spaces for</span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> confidential and provisioning documents</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">TEP elections </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(also accessible by non-board committee members at discretion of committee chair)</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Treasurer – non-public financial reports, QB files</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Board member contact info/committee rosters</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type : disc; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Double Secret stuff </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(accessible on a need-to-know basis; these may be better implemented as separate shared drives)</span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Security </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(for the security team)</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Treasurer/exec-only info like banking details</span></span></span></span><br></p></li></ul><li dir="ltr" style="list-style-type : disc; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Evergreen community </span></span></span></span><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(255, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">(publicly visible; write access granted liberally to project and IG volunteers)</span></span></span></span><br></p></li><ul style="margin-top : 0px; margin-bottom : 0px;"><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 12pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Committee/working group documents relating to projects – I’m thinking the Evergreen Aspen kind of stuff that doesn’t fit into a board committee; or things that we want to be public</span></span></span></span><br></p></li><li dir="ltr" style="list-style-type : circle; font-size : 11pt; font-family : Arial, sans-serif; color : rgb(0,0,0); background-color : transparent; font-weight : 400; font-style : normal; font-variant : normal; text-decoration : none; vertical-align : baseline; white-space : pre;"><p dir="ltr" style="line-height: 1.38; margin-top: 0px; margin-bottom: 0pt;"><span class="highlight" style="background-color:transparent"><span class="colour" style="color:rgb(0, 0, 0)"><span class="font" style="font-family:Arial, sans-serif"><span class="size" style="font-size: 11pt; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Interest group folders</span></span></span></span><br></p></li></ul></ul></div><div><br></div><div>Regards,<br></div><div><br></div><div>Galen<br></div><span class="x_-1334536815gmail_signature_prefix">-- </span><br><div dir="ltr" class="x_-1334536815gmail_signature"><div dir="ltr">Galen Charlton<br>Implementation and IT Manager<br>Equinox Open Library Initiative<br><a href="mailto:gmc@equinoxOLI.org" target="_blank">gmc@equinoxOLI.org</a><br><a href="https://www.equinoxOLI.org" target="_blank">https://www.equinoxOLI.org</a> <br>phone: 877-OPEN-ILS (673-6457)<br>direct: 770-709-5581<br><a href="http://evergreen-ils.org" target="_blank"></a></div></div></div>_______________________________________________<br>Board mailing list <br><a href="mailto:Board@list.evergreen-ils.org" target="_blank">Board@list.evergreen-ils.org</a> <br><a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board</a> <br></div></blockquote></div><div><br></div><div class="zmail_signature_below"><div id="Zm-_Id_-Sgn" data-zbluepencil-ignore="true" data-sigid="7448290000000010003"><div>Joe Knueven, Director<br></div><div>Wilmington Public Library<br></div><div>268 N South Street<br></div><div>Wilmington, OH 45177<br></div><div>937-382-6165 x101 (office)<br></div><div>937-403-0290 (direct)<br></div><div>937-382-2417 (public)<br></div><div><br></div></div></div><div><br></div></div><br></body></html>