[Eg-oversight-board] Resource allocator summit - wireframe concept for next meeting

Wed Nov 20 17:25:24 EST 2013

Hi Ben,

I think this looks.  As I think you know I've always been a supporter of
this concept and whatever challenges we face I think it's worth pushing
forward with.

On Wed, Nov 20, 2013 at 4:43 PM, Kathy Lussier <klussier at masslnc.org> wrote:

> Thanks Ben this looks good!
>
> As far as the sanity check on the feasibility, my main concern is with
> having hotel rooms available for people who attend the summit. Although the
> hotel can grant the conference rate to attendees who stay an extra day or
> come early, it's dependent on the number of hotel rooms that are available
> at the time and is not guaranteed.
>
> During our last site visit, I asked if we could set aside an additional
> block of rooms if we need to for the summit. They're willing to do so as
> long as they have rooms available. Our event planner mentioned that Tuesday
> is their busiest night of the week, and it therefore may be more difficult
> to reserve an additional block of rooms before the conference. Saturday
> night, on the other hand, is less busy and may be easier to reserve.
>
> Of course, the nice thing about doing it before the conference is that we
> can share the results of the summit with the community during the
> conference.
>
> As far as meeting space, I have some ideas for possible meeting space, and
> there are also some libraries that may be able to host us.
>
>
>  -If we can append this session to EG 2014 (and thereby forego separate
>> travel costs and the like), it has been suggested that a qualified/known
>> Boston-area facilitator may be amenable in exchange for beer
>>
>
> Ooh, I had forgotten about that. I haven't run the idea by this person,
> but will do so very soon. No guarantees yet.
>
> The reason I had suggested this was that I thought it would be good to
> have an outside person facilitate the meeting rather than the Oversight
> Board. I was thinking it would allow any present EOB members to be active
> participants in the discussion without worrying about facilitating the flow
> of conversation.
>
> Kathy
>
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative
> (508) 343-0128
> klussier at masslnc.org
> Twitter: http://www.twitter.com/kmlussier
>
>
> On 11/20/2013 2:49 PM, Ben Hyman wrote:
>
>> Hi all,
>>
>> Apologies for the delay with this. I undertook to wireframe this proposal
>> some time ago, and despite the passage of time, I still think its a good
>> idea! Hope you do too. Look forward to discussion about this on the next
>> agenda, if there's space.
>>
>> Background[1] and proposal[2] below. Next steps, if we agree there should
>> be any, would include:
>>
>> -sanity check with Kathy/Amy about feasibility WRT proximity to the
>> conference (its been a while since I checked in with Kathy)
>> -assembly of Ad Hoc Planning Committee, and so on
>>
>> Cheers!
>>
>> Ben Hyman
>> Executive Director | BC Libraries Cooperative
>> ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell:
>> 250.889.2738
>> bc.libraries.coop | Twitter: @BCLibrariesCoop
>> ___________________________________________________
>>
>> [1 ]Background (initial proposal):
>>
>> For the EOB to truly add value, and be seen as a credible and strategic
>> entity, it needs to bring revenue. Swag sales are a great start as is
>> identifying grant sources - kudos to those leading these efforts! In my
>> view - in addition to these efforts - the EOB can/should intentionally
>> engage the collective "resource allocator" group on areas of common cause
>> and common opportunity with respect to strategic development.
>>
>> The EOB is uniquely positioned to see the forest and tell the stories of
>> reciprocal gains; there are several recent and successful examples of
>> cross-community collaboration (cash pooling around development initiatives,
>> so excellently framed by MassLNC, e.g.) - it would be a great tragedy to
>> see these go by un-leveraged.
>>
>> What does this group think of something like a "Resource-Allocator-A-Way"
>> loosely based on the successful Hack-A-Way model, and facilitated by the
>> EOB? "Say what?" Essentially, this would be an opportunity for resource
>> allocator types to a) come together b) learn of common cause c) brainstorm
>> methods to achieve common cause via protocol and - wait for it - funding
>> agreements and the like.
>>
>> 26.09.13 AGREED: The EOB is in favor of calling a resource allocator
>> summit, and requests a fleshed-out proposal from interested parties,
>> including Ben Hyman
>> ___________________________________________________
>>
>> [2] Wireframe proposal for 2014 in-person resource allocator session:
>>
>> What?
>>
>> A half day (4 hour) facilitated session focussed on common cause with
>> respect to Evergreen's strategic development.
>>
>> Proposed agenda:
>> a) Come together
>> -Representative attendees from across the community invited in December,
>> with follow up in Q1, 2014. Suggest no more than 25 people total, depending
>> on venue. Possibly fewer to enable a really focussed conversation, the
>> results of which should be distributed across the community for feedback
>>
>> b) Learn of common cause; QA and Web client discussions leveraged as
>> framing examples with respect to global / transcendent Evergreen
>> development issues.
>> -Successful pooled development approaches (ACQ, e.g.) leveraged as
>> example(s) of the reciprocal benefits achieved through shared funding,
>> focussed on co-created Statements of Work
>> -Grants research update and potential parallels
>>
>> c) Moving forward; Leveraging previous successes as indicators that
>> shared/coordinated approaches are both possible and essential for the
>> future:
>> -Identification of key institutional/jurisdictional/conceptual/legal
>> impediments to shared funding approaches
>> -Identification of dis-incentives if not already identified
>> -Identification of low hanging fruit
>> -identification of best practice models to emulate
>>
>> Planning:
>> Ad Hoc Committee assembled from volunteers within the EOB, and in liaison
>> with the EG 2014 Planning team, as well as SFC.
>>
>> Potential dates:
>> March 18, 2014 (Pre-conference to EG 2014)
>> March 22, 2014 (immediately following last EG 2014 conference sessions)
>> March 23, 2014 (Post-conference to EG 2014)
>> Other?
>>
>> Budget items:
>> -If we can append this session to EG 2014 (and thereby forego separate
>> travel costs and the like), it has been suggested that a qualified/known
>> Boston-area facilitator may be amenable in exchange for beer
>> -a suitable venue will need to be located, likely outside the scope of
>> the EG 2014 contract
>> -catering
>> -materials
>> -Total preliminary estimate ~$1500 USD
>>
>> On 2013-09-27, at 10:39 AM, Ben Hyman wrote:
>>
>>  Hi all,
>>>
>>>  From the minutes - looks like a productive meeting was held yesterday -
>>> sorry to have missed it.
>>>
>>> Re: AGREED: The EOB is in favor of calling a resource allocator summit,
>>> and requests a fleshed-out proposal from interested parties, including Ben
>>> Hyman
>>>
>>> I will pull together a wireframe before our next meeting, and invite
>>> comments.
>>>
>>> Best,
>>> Ben
>>>
>>> Ben Hyman
>>> Executive Director | BC Libraries Cooperative
>>> ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001
>>> bc.libraries.coop | Twitter: @BCLibrariesCoop
>>>
>>>  _______________________________________________
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