From ben.hyman at bc.libraries.coop Mon Dec 15 14:02:08 2014 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Mon, 15 Dec 2014 11:02:08 -0800 Subject: [Eg-oversight-board] Call for agenda items - 18.12.14 meeting Message-ID: Hi all, We meet on Thursday at 1100 Pacific. Please send agenda items along by Wednesday, and I'll compile an agenda for us. All the best! Ben Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 bc.libraries.coop | Twitter: @BCLibrariesCoop You have received this e-mail message from the BC Libraries Cooperative. This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any other distribution, copying or disclosure is strictly prohibited. If you have received this message in error, please notify us immediately by telephone at 1-855-383-5761 and reply to the sender via e-mail, confirming deletion of the original e-mail and any attachment(s). From bshum at biblio.org Wed Dec 17 16:42:14 2014 From: bshum at biblio.org (Ben Shum) Date: Wed, 17 Dec 2014 16:42:14 -0500 Subject: [Eg-oversight-board] Evergreen financial update as of 2014-12-17 Message-ID: Hi, Here is the summary as of today 2014-12-17. There has been no changes since last month. $161,246.86 Expenses:Evergreen $2,312.61 Banking Fees $154,142.14 Conferences $25,321.45 AV $30,569.03 Food $6,727.54 Honoraria $6,251.14 Materials $2,118.09 Badges $431.85 T-Shirts $958.30 Services:Registration $407.65 Travel $83,907.04 Venue $39,198.00 Food $70.02 Corporate Tax $488.51 Currency Conversion $3,500.00 Graphic Design $72.00 Hosting:Domains $6.49 Postage $24.84 Sales Tax:MA $15.25 Shipping $615.00 Trademark:Registration $-191,201.98 Income:Evergreen $-332.50 Advertising $-124,544.30 Conferences $-100,878.80 Registrations $-22,968.00 Sponsorship $-65.51 Currency Conversion $-65,267.89 Donations $-9.08 Interest:Dividend $-312.19 Royalties $-670.50 Sales -------------------- $-29,955.11 Regards, -- Ben -- Benjamin Shum Evergreen Systems Manager Bibliomation, Inc. 24 Wooster Ave. Waterbury, CT 06708 203-577-4070, ext. 113 From ben.hyman at bc.libraries.coop Wed Dec 17 20:35:27 2014 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Wed, 17 Dec 2014 17:35:27 -0800 Subject: [Eg-oversight-board] EOB Agenda 18.12.14 Message-ID: <8DE804E8-66FA-4C0E-A9DD-3BA0910051DC@bc.libraries.coop> Hi all, Here's our agenda for Thursday @ 11 Pacific. 1. Introductions (all) 2. Minutes / Actions from last meeting http://evergreen-ils.org/meetings/evergreen/2014/evergreen.2014-11-20-14.01.html 3. Financial Report (& kudos to bshum, gmcharlt) http://list.evergreen-ils.org/pipermail/eg-oversight-board/2014-December/000931.html 4. Evergreen Conference Report (Buzzy) 5. Evergreen 2.8 Release Manager's Report (Bill E) Latest from the dev list: http://libmail.georgialibraries.org/pipermail/open-ils-dev/2014-December/009764.html 6. SFC update (Emergency Fund) (update - Ben H) 7. Evergreen web FAQ development (update - Yamil) 8. Code of Conduct - Procedures (update - Kathy) 9. New business From klussier at masslnc.org Thu Dec 18 14:03:40 2014 From: klussier at masslnc.org (Kathy Lussier) Date: Thu, 18 Dec 2014 14:03:40 -0500 Subject: [Eg-oversight-board] Fwd: review of Events Manager Pro ticketing solution In-Reply-To: <5493174E.50803@sfconservancy.org> References: <5493174E.50803@sfconservancy.org> Message-ID: <5493250C.405@masslnc.org> Hi all, Forwarding this message along to the EOB list since it will probably be under discussion at today's meeting. Kathy -------- Original Message -------- Subject: review of Events Manager Pro ticketing solution Date: Thu, 18 Dec 2014 13:05:02 -0500 From: Tony Sebro To: evergreen at sfconservancy.org Hi, all. I've been in communication with Buzzy, Kathy, and others as they have investigated using Events Manager Pro[1] as a possible replacement for Eventbrite as a conference ticketing solution. Events Manager Pro is a WordPress plug-in with a proprietary add-on. Their proprietary license[2] raised a red flag for us: while Wordpress plugins are supposed to be GPLv2-compatible, we know that the WordPress community has seen a lot of GPL violations and has had a tough time dealing with them. Conservancy staff spent the past few days reviewing the license situation of both Events Manager (the base plug-in) and Events Manager Pro. We still need more time to complete our analysis. But, we're far enough along to say that there is a definite (at least 50-50) chance that Evergreen/Conservancy could not use Events Manager Pro without violating GPLv2. We also know enough to conclude that if they aren't violating the GPL, we're at least sure they're playing right at the bleeding edge of it -- which has its own set of concerns as well. Now, in the past, we've used Eventbrite as Evergreen's ticketing solution. While we weren't thrilled about using a proprietary solution, Eventbrite was free-as-gratis (thanks to their sponsorship and in-kind donation); and, we had vetted their Ts and Cs and knew we could comply with their proprietary license. In contrast, there's a good chance that use of Events Manager Pro represents a license violation. Given Evergreen's public support of GPL compliance, we certainly want to work with you to avoid the collective embarrassment of being involved in a GPL violation. So, going forward, I think we have a few options: 1) Go back to using Eventbrite. 2) Identify another ticketing solution with a license (FLOSS or proprietary) that we can comply with. Kathy and Buzzy indicated that they have not been able to find a full-featured FLOSS solution, so we understand if this could lead to the use of another proprietary solution. 3) If Evergreen really wants to use Events Manager Pro (Kathy has indicated that Events Manager Pro has features that Eventbrite doesn't): Conservancy staff will need more time before Evergreen starts registration to complete our analysis to confirm whether it complies with the GPL. FYI, I've reached out to Eventbrite, and I'm waiting to see if they'll extend their support of Conservancy project conferences in 2015. I'll keep the conference committee posted. We know that time is short, and that the conference committee is eager to start registrations. If you have any questions, let me know. Best, -Tony [1] http://eventsmanagerpro.com/ [2] http://eventsmanagerpro.com/terms-conditions/ -- Tony Sebro, General Counsel, Software Freedom Conservancy +1-212-461-3245 x11 tony at sfconservancy.org www.sfconservancy.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From buzzy at hoodriverlibrary.org Fri Dec 19 12:15:58 2014 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Fri, 19 Dec 2014 09:15:58 -0800 Subject: [Eg-oversight-board] Revised conference budget Message-ID: <54945D4E.20600@hoodriverlibrary.org> An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.ods Type: application/vnd.oasis.opendocument.spreadsheet Size: 27862 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 7434 bytes Desc: not available URL: From buzzy at hoodriverlibrary.org Fri Dec 19 12:21:57 2014 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Fri, 19 Dec 2014 09:21:57 -0800 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: <54945D4E.20600@hoodriverlibrary.org> References: <54945D4E.20600@hoodriverlibrary.org> Message-ID: <54945EB5.4080800@hoodriverlibrary.org> An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.ods Type: application/vnd.oasis.opendocument.spreadsheet Size: 27862 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 7434 bytes Desc: not available URL: From klussier at masslnc.org Fri Dec 19 14:04:49 2014 From: klussier at masslnc.org (Kathy Lussier) Date: Fri, 19 Dec 2014 14:04:49 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: <54945EB5.4080800@hoodriverlibrary.org> References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> Message-ID: <549476D1.4010803@masslnc.org> Hi all, I did some squashing of numbers and found that if we lower the conference fees to 200 and 250, we show a projected net income of $6,410. Even if registration goes down to 160, there's projected income of $3,608. My preference is to lower the registration fee in the interest of making the conference a bit more affordable period, especially seeing as we most likely will have a shortened early bird period. I'll make a motion to accept the proposed budget revision with the following change: a modified registration fees set at $200 (early bird) and $250 (regular). Kathy Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier #evergreen IRC: kmlussier On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: > Hi everyone, > > I apologize that I missed yesterday's meeting. Kathy let me know that > the EOB has a traditional policy of wanting to approve conference > budget expenditures if they exceed 10% of the approved budget cost. As > it turns out, the room rental fees are higher than expected, currently > at about $4,250. Negotiating with this hotel has been different than > in previous years, as they're not as used to hosting conference as > most of the other venues that have hosted the conference in the past. > We anticipate having a contract done sometime next week. > > In light of this, and now being aware of the the policy on budget > overruns, I wanted to present a slightly revised budget. The idea > behind these revisions is to take away some of the elements that have > made previous conference budgets somewhat stressful, namely the food & > beverage minimum. I'm much more comfortable increasing some of the > fixed fees (space rental) so that we're not going to have to stress > about hitting particular attendance or buy food that's more expensive > or plentiful than we need. This is not, of course, to say that we > don't still want to have lots of attendees! However, we'll be on safer > financial footing by making the budget less dependent on changing > variables. > > All of the revisions are under the expenditure lines. They are as follows: > > * Increasing budgeted facilities fees to $10,000, from $3,500. This > should cover all contingencies, including rental fees and other > facility-related costs. I don't anticipate the line item actually > being nearly this high. > * Eliminating the sit-down lunch and instead offering boxed lunches > as an option. The venue would prefer that we have a sit-down > lunch, but we would prefer not. To satisfy the hotel, we have > agreed to offer boxed lunches from the hotel as a registration > option. Therefore, there is still some money for lunches. These > boxed lunches would go toward our food & beverage minimum with the > venue. > * Eliminating the Internet line item of $8,000. Recent upgrades to > the venue's network make this line item unnecessary. The venue has > a connection of 100mbps download & 25mbps upload, with backup > capacity of equivalent bandwidth. > * Increasing equipment rental from $3,000 to $4,000, to provide more > of a buffer. > * Rounding up the three finance fees. In the approved budget, those > numbers were calculated by formula based on the relevant revenues > or expenditures. I rounded up these numbers to ensure compliance > with EOB policy. > > > Given these revisions, the net profit from the conference is > anticipated to be $8,200, $3,000 higher than I previously budgeted. I > would appreciate the Board's insights into whether to decrease the > registration fees in light of this. As more of a numbers person, I > somewhat prefer to leave the fee as-is. However, I'm not sure whether > the Board has viewed the conference as a small revenue source to > support other Evergreen activities. The registration fee could > probably safely be lowered to $200 and $250 for early and regular > registration. Keeping the registration fee as-is, however, would help > if other sponsorship or exhibits revenue do not come in as anticipated. > > I'll be traveling today (Friday), but please feel free to ask me > questions. I can be reached via mobile at 971-270-0527. > > Cheers! > Buzzy Nielsen > > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -------------- next part -------------- An HTML attachment was scrubbed... URL: From gdunbar at esilibrary.com Fri Dec 19 14:39:22 2014 From: gdunbar at esilibrary.com (Grace Dunbar) Date: Fri, 19 Dec 2014 14:39:22 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: <549476D1.4010803@masslnc.org> References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: I second Kathy's motion to accept the proposed budget revision with her proposed change to modify registration fees to be set at $200 (early bird) and $250 (regular). Grace On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier wrote: > > Hi all, > > I did some squashing of numbers and found that if we lower the conference > fees to 200 and 250, we show a projected net income of $6,410. Even if > registration goes down to 160, there's projected income of $3,608. My > preference is to lower the registration fee in the interest of making the > conference a bit more affordable period, especially seeing as we most > likely will have a shortened early bird period. > > I'll make a motion to accept the proposed budget revision with the > following change: a modified registration fees set at $200 (early bird) > and $250 (regular). > > Kathy > > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative(508) 343-0128klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > #evergreen IRC: kmlussier > > On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: > > Hi everyone, > > I apologize that I missed yesterday's meeting. Kathy let me know that the > EOB has a traditional policy of wanting to approve conference budget > expenditures if they exceed 10% of the approved budget cost. As it turns > out, the room rental fees are higher than expected, currently at about > $4,250. Negotiating with this hotel has been different than in previous > years, as they're not as used to hosting conference as most of the other > venues that have hosted the conference in the past. We anticipate having a > contract done sometime next week. > > In light of this, and now being aware of the the policy on budget > overruns, I wanted to present a slightly revised budget. The idea behind > these revisions is to take away some of the elements that have made > previous conference budgets somewhat stressful, namely the food & beverage > minimum. I'm much more comfortable increasing some of the fixed fees (space > rental) so that we're not going to have to stress about hitting particular > attendance or buy food that's more expensive or plentiful than we need. > This is not, of course, to say that we don't still want to have lots of > attendees! However, we'll be on safer financial footing by making the > budget less dependent on changing variables. > > All of the revisions are under the expenditure lines. They are as follows: > > - Increasing budgeted facilities fees to $10,000, from $3,500. This > should cover all contingencies, including rental fees and other > facility-related costs. I don't anticipate the line item actually being > nearly this high. > - Eliminating the sit-down lunch and instead offering boxed lunches as > an option. The venue would prefer that we have a sit-down lunch, but we > would prefer not. To satisfy the hotel, we have agreed to offer boxed > lunches from the hotel as a registration option. Therefore, there is still > some money for lunches. These boxed lunches would go toward our food & > beverage minimum with the venue. > - Eliminating the Internet line item of $8,000. Recent upgrades to the > venue's network make this line item unnecessary. The venue has a connection > of 100mbps download & 25mbps upload, with backup capacity of equivalent > bandwidth. > - Increasing equipment rental from $3,000 to $4,000, to provide more > of a buffer. > - Rounding up the three finance fees. In the approved budget, those > numbers were calculated by formula based on the relevant revenues or > expenditures. I rounded up these numbers to ensure compliance with EOB > policy. > > > Given these revisions, the net profit from the conference is anticipated > to be $8,200, $3,000 higher than I previously budgeted. I would appreciate > the Board's insights into whether to decrease the registration fees in > light of this. As more of a numbers person, I somewhat prefer to leave the > fee as-is. However, I'm not sure whether the Board has viewed the > conference as a small revenue source to support other Evergreen activities. > The registration fee could probably safely be lowered to $200 and $250 for > early and regular registration. Keeping the registration fee as-is, > however, would help if other sponsorship or exhibits revenue do not come in > as anticipated. > > I'll be traveling today (Friday), but please feel free to ask me > questions. I can be reached via mobile at 971-270-0527. > > Cheers! > Buzzy Nielsen > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > > > > _______________________________________________ > eg-oversight-board mailing listeg-oversight-board at list.evergreen-ils.orghttp://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > -- Grace Dunbar, Vice President Equinox Software, Inc. - The Open Source Experts gdunbar at esilibrary.com 1-877-OPEN-ILS www.esilibrary.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From csharp at georgialibraries.org Fri Dec 19 14:50:02 2014 From: csharp at georgialibraries.org (Sharp, Chris) Date: Fri, 19 Dec 2014 14:50:02 -0500 (EST) Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: <686109189.2088990.1419018602696.JavaMail.zimbra@georgialibraries.org> +1 ----- Original Message ----- > From: "Grace Dunbar" > To: "Kathy Lussier" > Cc: "Oversight Board" > Sent: Friday, December 19, 2014 2:39:22 PM > Subject: Re: [Eg-oversight-board] Revised conference budget > > I second Kathy's motion to accept the proposed budget revision with her > proposed change to modify registration fees to be set at $200 (early bird) > and $250 (regular). > > Grace > > On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier < klussier at masslnc.org > > wrote: > > > Hi all, > > I did some squashing of numbers and found that if we lower the conference > fees to 200 and 250, we show a projected net income of $6,410. Even if > registration goes down to 160, there's projected income of $3,608. My > preference is to lower the registration fee in the interest of making the > conference a bit more affordable period, especially seeing as we most likely > will have a shortened early bird period. > > I'll make a motion to accept the proposed budget revision with the following > change: a modified registration fees set at $200 (early bird) and $250 > (regular). > > Kathy > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier #evergreen IRC: kmlussier > On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: > > > > Hi everyone, > > I apologize that I missed yesterday's meeting. Kathy let me know that the EOB > has a traditional policy of wanting to approve conference budget > expenditures if they exceed 10% of the approved budget cost. As it turns > out, the room rental fees are higher than expected, currently at about > $4,250. Negotiating with this hotel has been different than in previous > years, as they're not as used to hosting conference as most of the other > venues that have hosted the conference in the past. We anticipate having a > contract done sometime next week. > > In light of this, and now being aware of the the policy on budget overruns, I > wanted to present a slightly revised budget. The idea behind these revisions > is to take away some of the elements that have made previous conference > budgets somewhat stressful, namely the food & beverage minimum. I'm much > more comfortable increasing some of the fixed fees (space rental) so that > we're not going to have to stress about hitting particular attendance or buy > food that's more expensive or plentiful than we need. This is not, of > course, to say that we don't still want to have lots of attendees! However, > we'll be on safer financial footing by making the budget less dependent on > changing variables. > > All of the revisions are under the expenditure lines. They are as follows: > > > * Increasing budgeted facilities fees to $10,000, from $3,500. This > should cover all contingencies, including rental fees and other > facility-related costs. I don't anticipate the line item actually being > nearly this high. > * Eliminating the sit-down lunch and instead offering boxed lunches as an > option. The venue would prefer that we have a sit-down lunch, but we > would prefer not. To satisfy the hotel, we have agreed to offer boxed > lunches from the hotel as a registration option. Therefore, there is > still some money for lunches. These boxed lunches would go toward our > food & beverage minimum with the venue. > * Eliminating the Internet line item of $8,000. Recent upgrades to the > venue's network make this line item unnecessary. The venue has a > connection of 100mbps download & 25mbps upload, with backup capacity of > equivalent bandwidth. > * Increasing equipment rental from $3,000 to $4,000, to provide more of a > buffer. > * Rounding up the three finance fees. In the approved budget, those > numbers were calculated by formula based on the relevant revenues or > expenditures. I rounded up these numbers to ensure compliance with EOB > policy. > > > > Given these revisions, the net profit from the conference is anticipated to > be $8,200, $3,000 higher than I previously budgeted. I would appreciate the > Board's insights into whether to decrease the registration fees in light of > this. As more of a numbers person, I somewhat prefer to leave the fee as-is. > However, I'm not sure whether the Board has viewed the conference as a small > revenue source to support other Evergreen activities. The registration fee > could probably safely be lowered to $200 and $250 for early and regular > registration. Keeping the registration fee as-is, however, would help if > other sponsorship or exhibits revenue do not come in as anticipated. > > > I'll be traveling today (Friday), but please feel free to ask me questions. I > can be reached via mobile at 971-270-0527 . > > > Cheers! > Buzzy Nielsen > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > > > > _______________________________________________ > eg-oversight-board mailing list eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > 1-877-OPEN-ILS www.esilibrary.com > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -- Chris Sharp PINES System Administrator Georgia Public Library Service 1800 Century Place, Suite 150 Atlanta, Georgia 30345 (404) 235-7147 csharp at georgialibraries.org http://pines.georgialibraries.org/ From aneiman at kent.lib.md.us Fri Dec 19 14:53:32 2014 From: aneiman at kent.lib.md.us (Andrea Buntz Neiman) Date: Fri, 19 Dec 2014 14:53:32 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: <686109189.2088990.1419018602696.JavaMail.zimbra@georgialibraries.org> References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> <686109189.2088990.1419018602696.JavaMail.zimbra@georgialibraries.org> Message-ID: <5494823C.2080603@kent.lib.md.us> I'm marginally wary about the internet, though my back-of the-envelope says that we should use at most half that capacity ... wary because I know we're all a bunch of internet hogs :) +1 to the budget as modified, including the lowered registration fees as proposed by Kathy. Andrea Buntz Neiman, MLS Librarian II, Public Services Kent County Public Library 408 High Street Chestertown, MD 21620 410-778-3636 x2115 www.kentcountylibrary.org On 12/19/2014 2:50 PM, Sharp, Chris wrote: > +1 > > ----- Original Message ----- >> From: "Grace Dunbar" >> To: "Kathy Lussier" >> Cc: "Oversight Board" >> Sent: Friday, December 19, 2014 2:39:22 PM >> Subject: Re: [Eg-oversight-board] Revised conference budget >> >> I second Kathy's motion to accept the proposed budget revision with her >> proposed change to modify registration fees to be set at $200 (early bird) >> and $250 (regular). >> >> Grace >> >> On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier < klussier at masslnc.org > >> wrote: >> >> >> Hi all, >> >> I did some squashing of numbers and found that if we lower the conference >> fees to 200 and 250, we show a projected net income of $6,410. Even if >> registration goes down to 160, there's projected income of $3,608. My >> preference is to lower the registration fee in the interest of making the >> conference a bit more affordable period, especially seeing as we most likely >> will have a shortened early bird period. >> >> I'll make a motion to accept the proposed budget revision with the following >> change: a modified registration fees set at $200 (early bird) and $250 >> (regular). >> >> Kathy >> Kathy Lussier >> Project Coordinator >> Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org >> Twitter: http://www.twitter.com/kmlussier #evergreen IRC: kmlussier >> On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: >> >> >> >> Hi everyone, >> >> I apologize that I missed yesterday's meeting. Kathy let me know that the EOB >> has a traditional policy of wanting to approve conference budget >> expenditures if they exceed 10% of the approved budget cost. As it turns >> out, the room rental fees are higher than expected, currently at about >> $4,250. Negotiating with this hotel has been different than in previous >> years, as they're not as used to hosting conference as most of the other >> venues that have hosted the conference in the past. We anticipate having a >> contract done sometime next week. >> >> In light of this, and now being aware of the the policy on budget overruns, I >> wanted to present a slightly revised budget. The idea behind these revisions >> is to take away some of the elements that have made previous conference >> budgets somewhat stressful, namely the food & beverage minimum. I'm much >> more comfortable increasing some of the fixed fees (space rental) so that >> we're not going to have to stress about hitting particular attendance or buy >> food that's more expensive or plentiful than we need. This is not, of >> course, to say that we don't still want to have lots of attendees! However, >> we'll be on safer financial footing by making the budget less dependent on >> changing variables. >> >> All of the revisions are under the expenditure lines. They are as follows: >> >> >> * Increasing budgeted facilities fees to $10,000, from $3,500. This >> should cover all contingencies, including rental fees and other >> facility-related costs. I don't anticipate the line item actually being >> nearly this high. >> * Eliminating the sit-down lunch and instead offering boxed lunches as an >> option. The venue would prefer that we have a sit-down lunch, but we >> would prefer not. To satisfy the hotel, we have agreed to offer boxed >> lunches from the hotel as a registration option. Therefore, there is >> still some money for lunches. These boxed lunches would go toward our >> food & beverage minimum with the venue. >> * Eliminating the Internet line item of $8,000. Recent upgrades to the >> venue's network make this line item unnecessary. The venue has a >> connection of 100mbps download & 25mbps upload, with backup capacity of >> equivalent bandwidth. >> * Increasing equipment rental from $3,000 to $4,000, to provide more of a >> buffer. >> * Rounding up the three finance fees. In the approved budget, those >> numbers were calculated by formula based on the relevant revenues or >> expenditures. I rounded up these numbers to ensure compliance with EOB >> policy. >> >> >> >> Given these revisions, the net profit from the conference is anticipated to >> be $8,200, $3,000 higher than I previously budgeted. I would appreciate the >> Board's insights into whether to decrease the registration fees in light of >> this. As more of a numbers person, I somewhat prefer to leave the fee as-is. >> However, I'm not sure whether the Board has viewed the conference as a small >> revenue source to support other Evergreen activities. The registration fee >> could probably safely be lowered to $200 and $250 for early and regular >> registration. Keeping the registration fee as-is, however, would help if >> other sponsorship or exhibits revenue do not come in as anticipated. >> >> >> I'll be traveling today (Friday), but please feel free to ask me questions. I >> can be reached via mobile at 971-270-0527 . >> >> >> Cheers! >> Buzzy Nielsen >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> >> -- >> Grace Dunbar, Vice President >> Equinox Software, Inc. - The Open Source Experts >> gdunbar at esilibrary.com >> 1-877-OPEN-ILS www.esilibrary.com >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> From montgoc1 at oplin.org Fri Dec 19 14:54:24 2014 From: montgoc1 at oplin.org (Chauncey Montgomery) Date: Fri, 19 Dec 2014 14:54:24 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: <54948270.3010101@oplin.org> +1 On 12/19/2014 02:39 PM, Grace Dunbar wrote: > I second Kathy's motion to accept the proposed budget revision with her > proposed change to modify registration fees to be set at $200 (early > bird) and $250 (regular). > > Grace > > On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier > wrote: > > Hi all, > > I did some squashing of numbers and found that if we lower the > conference fees to 200 and 250, we show a projected net income of > $6,410. Even if registration goes down to 160, there's projected > income of $3,608. My preference is to lower the registration fee in > the interest of making the conference a bit more affordable period, > especially seeing as we most likely will have a shortened early bird > period. > > I'll make a motion to accept the proposed budget revision with the > following change: a modified registration fees set at $200 (early > bird) and $250 (regular). > > Kathy > > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter:http://www.twitter.com/kmlussier > #evergreen IRC: kmlussier > > On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: >> Hi everyone, >> >> I apologize that I missed yesterday's meeting. Kathy let me know >> that the EOB has a traditional policy of wanting to approve >> conference budget expenditures if they exceed 10% of the approved >> budget cost. As it turns out, the room rental fees are higher than >> expected, currently at about $4,250. Negotiating with this hotel >> has been different than in previous years, as they're not as used >> to hosting conference as most of the other venues that have hosted >> the conference in the past. We anticipate having a contract done >> sometime next week. >> >> In light of this, and now being aware of the the policy on budget >> overruns, I wanted to present a slightly revised budget. The idea >> behind these revisions is to take away some of the elements that >> have made previous conference budgets somewhat stressful, namely >> the food & beverage minimum. I'm much more comfortable increasing >> some of the fixed fees (space rental) so that we're not going to >> have to stress about hitting particular attendance or buy food >> that's more expensive or plentiful than we need. This is not, of >> course, to say that we don't still want to have lots of attendees! >> However, we'll be on safer financial footing by making the budget >> less dependent on changing variables. >> >> All of the revisions are under the expenditure lines. They are as >> follows: >> >> * Increasing budgeted facilities fees to $10,000, from $3,500. >> This should cover all contingencies, including rental fees and >> other facility-related costs. I don't anticipate the line item >> actually being nearly this high. >> * Eliminating the sit-down lunch and instead offering boxed >> lunches as an option. The venue would prefer that we have a >> sit-down lunch, but we would prefer not. To satisfy the hotel, >> we have agreed to offer boxed lunches from the hotel as a >> registration option. Therefore, there is still some money for >> lunches. These boxed lunches would go toward our food & >> beverage minimum with the venue. >> * Eliminating the Internet line item of $8,000. Recent upgrades >> to the venue's network make this line item unnecessary. The >> venue has a connection of 100mbps download & 25mbps upload, >> with backup capacity of equivalent bandwidth. >> * Increasing equipment rental from $3,000 to $4,000, to provide >> more of a buffer. >> * Rounding up the three finance fees. In the approved budget, >> those numbers were calculated by formula based on the relevant >> revenues or expenditures. I rounded up these numbers to ensure >> compliance with EOB policy. >> >> >> Given these revisions, the net profit from the conference is >> anticipated to be $8,200, $3,000 higher than I previously >> budgeted. I would appreciate the Board's insights into whether to >> decrease the registration fees in light of this. As more of a >> numbers person, I somewhat prefer to leave the fee as-is. However, >> I'm not sure whether the Board has viewed the conference as a >> small revenue source to support other Evergreen activities. The >> registration fee could probably safely be lowered to $200 and $250 >> for early and regular registration. Keeping the registration fee >> as-is, however, would help if other sponsorship or exhibits >> revenue do not come in as anticipated. >> >> I'll be traveling today (Friday), but please feel free to ask me >> questions. I can be reached via mobile at 971-270-0527 >> . >> >> Cheers! >> Buzzy Nielsen >> >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > 1-877-OPEN-ILS www.esilibrary.com > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > From rogan at roganhamby.com Fri Dec 19 14:59:28 2014 From: rogan at roganhamby.com (Rogan Hamby) Date: Fri, 19 Dec 2014 14:59:28 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: +1 On Friday, December 19, 2014, Grace Dunbar wrote: > I second Kathy's motion to accept the proposed budget revision with her > proposed change to modify registration fees to be set at $200 (early bird) > and $250 (regular). > > Grace > > On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier > wrote: >> >> Hi all, >> >> I did some squashing of numbers and found that if we lower the conference >> fees to 200 and 250, we show a projected net income of $6,410. Even if >> registration goes down to 160, there's projected income of $3,608. My >> preference is to lower the registration fee in the interest of making the >> conference a bit more affordable period, especially seeing as we most >> likely will have a shortened early bird period. >> >> I'll make a motion to accept the proposed budget revision with the >> following change: a modified registration fees set at $200 (early bird) >> and $250 (regular). >> >> Kathy >> >> Kathy Lussier >> Project Coordinator >> Massachusetts Library Network Cooperative(508) 343-0128klussier at masslnc.org >> Twitter: http://www.twitter.com/kmlussier >> #evergreen IRC: kmlussier >> >> On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: >> >> Hi everyone, >> >> I apologize that I missed yesterday's meeting. Kathy let me know that the >> EOB has a traditional policy of wanting to approve conference budget >> expenditures if they exceed 10% of the approved budget cost. As it turns >> out, the room rental fees are higher than expected, currently at about >> $4,250. Negotiating with this hotel has been different than in previous >> years, as they're not as used to hosting conference as most of the other >> venues that have hosted the conference in the past. We anticipate having a >> contract done sometime next week. >> >> In light of this, and now being aware of the the policy on budget >> overruns, I wanted to present a slightly revised budget. The idea behind >> these revisions is to take away some of the elements that have made >> previous conference budgets somewhat stressful, namely the food & beverage >> minimum. I'm much more comfortable increasing some of the fixed fees (space >> rental) so that we're not going to have to stress about hitting particular >> attendance or buy food that's more expensive or plentiful than we need. >> This is not, of course, to say that we don't still want to have lots of >> attendees! However, we'll be on safer financial footing by making the >> budget less dependent on changing variables. >> >> All of the revisions are under the expenditure lines. They are as follows: >> >> - Increasing budgeted facilities fees to $10,000, from $3,500. This >> should cover all contingencies, including rental fees and other >> facility-related costs. I don't anticipate the line item actually being >> nearly this high. >> - Eliminating the sit-down lunch and instead offering boxed lunches >> as an option. The venue would prefer that we have a sit-down lunch, but we >> would prefer not. To satisfy the hotel, we have agreed to offer boxed >> lunches from the hotel as a registration option. Therefore, there is still >> some money for lunches. These boxed lunches would go toward our food & >> beverage minimum with the venue. >> - Eliminating the Internet line item of $8,000. Recent upgrades to >> the venue's network make this line item unnecessary. The venue has a >> connection of 100mbps download & 25mbps upload, with backup capacity of >> equivalent bandwidth. >> - Increasing equipment rental from $3,000 to $4,000, to provide more >> of a buffer. >> - Rounding up the three finance fees. In the approved budget, those >> numbers were calculated by formula based on the relevant revenues or >> expenditures. I rounded up these numbers to ensure compliance with EOB >> policy. >> >> >> Given these revisions, the net profit from the conference is anticipated >> to be $8,200, $3,000 higher than I previously budgeted. I would appreciate >> the Board's insights into whether to decrease the registration fees in >> light of this. As more of a numbers person, I somewhat prefer to leave the >> fee as-is. However, I'm not sure whether the Board has viewed the >> conference as a small revenue source to support other Evergreen activities. >> The registration fee could probably safely be lowered to $200 and $250 for >> early and regular registration. Keeping the registration fee as-is, >> however, would help if other sponsorship or exhibits revenue do not come in >> as anticipated. >> >> I'll be traveling today (Friday), but please feel free to ask me >> questions. I can be reached via mobile at 971-270-0527. >> >> Cheers! >> Buzzy Nielsen >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >> >> >> >> _______________________________________________ >> eg-oversight-board mailing listeg-oversight-board at list.evergreen-ils.org http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > > 1-877-OPEN-ILS www.esilibrary.com > -------------- next part -------------- An HTML attachment was scrubbed... URL: From bshum at biblio.org Fri Dec 19 15:01:21 2014 From: bshum at biblio.org (Ben Shum) Date: Fri, 19 Dec 2014 15:01:21 -0500 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: +1 Sent from my LG G2 On Dec 19, 2014 2:39 PM, "Grace Dunbar" wrote: > I second Kathy's motion to accept the proposed budget revision with her > proposed change to modify registration fees to be set at $200 (early bird) > and $250 (regular). > > Grace > > On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier > wrote: >> >> Hi all, >> >> I did some squashing of numbers and found that if we lower the conference >> fees to 200 and 250, we show a projected net income of $6,410. Even if >> registration goes down to 160, there's projected income of $3,608. My >> preference is to lower the registration fee in the interest of making the >> conference a bit more affordable period, especially seeing as we most >> likely will have a shortened early bird period. >> >> I'll make a motion to accept the proposed budget revision with the >> following change: a modified registration fees set at $200 (early bird) >> and $250 (regular). >> >> Kathy >> >> Kathy Lussier >> Project Coordinator >> Massachusetts Library Network Cooperative(508) 343-0128klussier at masslnc.org >> Twitter: http://www.twitter.com/kmlussier >> #evergreen IRC: kmlussier >> >> On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: >> >> Hi everyone, >> >> I apologize that I missed yesterday's meeting. Kathy let me know that the >> EOB has a traditional policy of wanting to approve conference budget >> expenditures if they exceed 10% of the approved budget cost. As it turns >> out, the room rental fees are higher than expected, currently at about >> $4,250. Negotiating with this hotel has been different than in previous >> years, as they're not as used to hosting conference as most of the other >> venues that have hosted the conference in the past. We anticipate having a >> contract done sometime next week. >> >> In light of this, and now being aware of the the policy on budget >> overruns, I wanted to present a slightly revised budget. The idea behind >> these revisions is to take away some of the elements that have made >> previous conference budgets somewhat stressful, namely the food & beverage >> minimum. I'm much more comfortable increasing some of the fixed fees (space >> rental) so that we're not going to have to stress about hitting particular >> attendance or buy food that's more expensive or plentiful than we need. >> This is not, of course, to say that we don't still want to have lots of >> attendees! However, we'll be on safer financial footing by making the >> budget less dependent on changing variables. >> >> All of the revisions are under the expenditure lines. They are as follows: >> >> - Increasing budgeted facilities fees to $10,000, from $3,500. This >> should cover all contingencies, including rental fees and other >> facility-related costs. I don't anticipate the line item actually being >> nearly this high. >> - Eliminating the sit-down lunch and instead offering boxed lunches >> as an option. The venue would prefer that we have a sit-down lunch, but we >> would prefer not. To satisfy the hotel, we have agreed to offer boxed >> lunches from the hotel as a registration option. Therefore, there is still >> some money for lunches. These boxed lunches would go toward our food & >> beverage minimum with the venue. >> - Eliminating the Internet line item of $8,000. Recent upgrades to >> the venue's network make this line item unnecessary. The venue has a >> connection of 100mbps download & 25mbps upload, with backup capacity of >> equivalent bandwidth. >> - Increasing equipment rental from $3,000 to $4,000, to provide more >> of a buffer. >> - Rounding up the three finance fees. In the approved budget, those >> numbers were calculated by formula based on the relevant revenues or >> expenditures. I rounded up these numbers to ensure compliance with EOB >> policy. >> >> >> Given these revisions, the net profit from the conference is anticipated >> to be $8,200, $3,000 higher than I previously budgeted. I would appreciate >> the Board's insights into whether to decrease the registration fees in >> light of this. As more of a numbers person, I somewhat prefer to leave the >> fee as-is. However, I'm not sure whether the Board has viewed the >> conference as a small revenue source to support other Evergreen activities. >> The registration fee could probably safely be lowered to $200 and $250 for >> early and regular registration. Keeping the registration fee as-is, >> however, would help if other sponsorship or exhibits revenue do not come in >> as anticipated. >> >> I'll be traveling today (Friday), but please feel free to ask me >> questions. I can be reached via mobile at 971-270-0527. >> >> Cheers! >> Buzzy Nielsen >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >> >> >> >> _______________________________________________ >> eg-oversight-board mailing listeg-oversight-board at list.evergreen-ils.orghttp://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > 1-877-OPEN-ILS www.esilibrary.com > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ben.hyman at bc.libraries.coop Fri Dec 19 16:55:05 2014 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Fri, 19 Dec 2014 13:55:05 -0800 Subject: [Eg-oversight-board] Revised conference budget In-Reply-To: References: <54945D4E.20600@hoodriverlibrary.org> <54945EB5.4080800@hoodriverlibrary.org> <549476D1.4010803@masslnc.org> Message-ID: +1 also On Dec 19, 2014, at 12:01 PM, Ben Shum wrote: > +1 > > Sent from my LG G2 > > On Dec 19, 2014 2:39 PM, "Grace Dunbar" wrote: > I second Kathy's motion to accept the proposed budget revision with her proposed change to modify registration fees to be set at $200 (early bird) and $250 (regular). > > Grace > > On Fri, Dec 19, 2014 at 2:04 PM, Kathy Lussier wrote: > Hi all, > > I did some squashing of numbers and found that if we lower the conference fees to 200 and 250, we show a projected net income of $6,410. Even if registration goes down to 160, there's projected income of $3,608. My preference is to lower the registration fee in the interest of making the conference a bit more affordable period, especially seeing as we most likely will have a shortened early bird period. > > I'll make a motion to accept the proposed budget revision with the following change: a modified registration fees set at $200 (early bird) and $250 (regular). > > Kathy > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > > (508) 343-0128 > klussier at masslnc.org > > Twitter: > http://www.twitter.com/kmlussier > > #evergreen IRC: kmlussier > > On 12/19/2014 12:21 PM, Buzzy Nielsen wrote: >> Hi everyone, >> >> I apologize that I missed yesterday's meeting. Kathy let me know that the EOB has a traditional policy of wanting to approve conference budget expenditures if they exceed 10% of the approved budget cost. As it turns out, the room rental fees are higher than expected, currently at about $4,250. Negotiating with this hotel has been different than in previous years, as they're not as used to hosting conference as most of the other venues that have hosted the conference in the past. We anticipate having a contract done sometime next week. >> >> In light of this, and now being aware of the the policy on budget overruns, I wanted to present a slightly revised budget. The idea behind these revisions is to take away some of the elements that have made previous conference budgets somewhat stressful, namely the food & beverage minimum. I'm much more comfortable increasing some of the fixed fees (space rental) so that we're not going to have to stress about hitting particular attendance or buy food that's more expensive or plentiful than we need. This is not, of course, to say that we don't still want to have lots of attendees! However, we'll be on safer financial footing by making the budget less dependent on changing variables. >> >> All of the revisions are under the expenditure lines. They are as follows: >> ? Increasing budgeted facilities fees to $10,000, from $3,500. This should cover all contingencies, including rental fees and other facility-related costs. I don't anticipate the line item actually being nearly this high. >> ? Eliminating the sit-down lunch and instead offering boxed lunches as an option. The venue would prefer that we have a sit-down lunch, but we would prefer not. To satisfy the hotel, we have agreed to offer boxed lunches from the hotel as a registration option. Therefore, there is still some money for lunches. These boxed lunches would go toward our food & beverage minimum with the venue. >> ? Eliminating the Internet line item of $8,000. Recent upgrades to the venue's network make this line item unnecessary. The venue has a connection of 100mbps download & 25mbps upload, with backup capacity of equivalent bandwidth. >> ? Increasing equipment rental from $3,000 to $4,000, to provide more of a buffer. >> ? Rounding up the three finance fees. In the approved budget, those numbers were calculated by formula based on the relevant revenues or expenditures. I rounded up these numbers to ensure compliance with EOB policy. >> >> Given these revisions, the net profit from the conference is anticipated to be $8,200, $3,000 higher than I previously budgeted. I would appreciate the Board's insights into whether to decrease the registration fees in light of this. As more of a numbers person, I somewhat prefer to leave the fee as-is. However, I'm not sure whether the Board has viewed the conference as a small revenue source to support other Evergreen activities. The registration fee could probably safely be lowered to $200 and $250 for early and regular registration. Keeping the registration fee as-is, however, would help if other sponsorship or exhibits revenue do not come in as anticipated. >> I'll be traveling today (Friday), but please feel free to ask me questions. I can be reached via mobile at 971-270-0527. >> Cheers! >> Buzzy Nielsen >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > 1-877-OPEN-ILS www.esilibrary.com > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 bc.libraries.coop | Twitter: @BCLibrariesCoop You have received this e-mail message from the BC Libraries Cooperative. This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any other distribution, copying or disclosure is strictly prohibited. If you have received this message in error, please notify us immediately by telephone at 1-855-383-5761 and reply to the sender via e-mail, confirming deletion of the original e-mail and any attachment(s). From ben.hyman at bc.libraries.coop Sat Dec 20 11:56:57 2014 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Sat, 20 Dec 2014 08:56:57 -0800 Subject: [Eg-oversight-board] selection of EventBrite as EG2015 registration platform Message-ID: <3D8FABDC-1D2E-4B77-8981-4CAD2A95F76C@bc.libraries.coop> Noting here that in a poll conducted by email during the evening of 19.12.14, the EG EOB elected to use EventBrite as the EG2015 conference registration platform. Kathy Lussier will be opening registration asap to ensure that the project captures year end revenue, while SFC keeps us advised re: EventBrite's administrative fee. Thanks, Ben Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738