[Eg-oversight-board] Proposed conference photography policy

[Kathy Lussier]

Hi all,

Following up on an action item from the last EOB meeting, I have 
attached a draft policy that Ben Shum and I worked on. The policy is 
similar to the one used by ADA Camp, but I tacked on a paragraph at the 
end that Tony Sebro had recommended we use when we sent out an e-mail to 
2014 attendees regarding conference photography.

While creating the policy, Ben and I had an interesting discussion about 
implementation of this policy.

One approach was to ask people to identify their photography preferences 
when registering for the conference. The planning committee could then 
use the registration numbers to determine how many lanyards to order of 
each color.  One con to that approach is that we're keeping a record of 
people's photography choices.

Another approach is that you just make the lanyards available in 
multiple colors, and people pick their color choice when they pick up 
name badges. In that case, photography preferences aren't recorded 
anywhere. However, the down side to that approach is that, without 
knowing how many colors to order ahead of time, it would work better if 
we used generic lanyards - ones that don't identify a specific 
conference or carry the logo of a sponsor. The conference planning 
committee could then order lots of lanyards in all three colors without 
worrying that they ordered too many in a particular color. However, the 
down side is that we would lose the ability to offer a sponsorship for 
what has been a popular sponsorship opportunity.

I normally wouldn't want to involve the Board in implementation details, 
but, since the conversation between Ben and me talked touched on 
concerns over recording people's photography choices and the potential 
loss of a sponsorship category, I thought it would be worthwhile for the 
Board to provide some feedback on how the policy should be implemented.

What do you all think?

Kathy

-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

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Evergreen Event Photography/Audio/Video Policy

Do not photograph, video or audio record anyone without their express permission.

During the Evergreen International Conference, most attendees will have different colored badge lanyards showing their preference for photography:

* Green: Photographs always okay
* Yellow: Ask before photographing
* Red: Photographs never okay, don't ask

There is no prior opt-in for audio or video recordings. You must always ask before recording.

If the Software Freedom Conservancy, the Evergreen Executive OVersight Board, or the Evergreen Conference Planning Committee chooses to publish those photographs and recordings, we will publish them under a Creative Commons license.  Conservancy and Evergreen further reserve the right to use those photographs and recordings in promotional materials to promote the Evergreen project and/or the use of free and open source software.

This Photography/Audio/Video Policy is adapted from the AdaCamp Photography/Audio/Video Policy, which is licensed under a Creative Commons Attribution-ShareAlike 3.0 United States License.