[Eg-oversight-board] Fwd: *LAST* chance for reimbursement requests before 2015-03-01

[Chris Sharp]

FYI, in case this is relevant to anyone on our end...

----- Forwarded Message -----
> From: "Bradley M. Kuhn" <accounting at sfconservancy.org>
> To: project-reps at sfconservancy.org
> Cc: member-discuss at sfconservancy.org
> Sent: Tuesday, June 9, 2015 11:38:58 AM
> Subject: *LAST* chance for reimbursement requests before 2015-03-01
> 
> Conservancy Project Leadership Committees,
> 
> I must point out to all of you that 90 days from 2015-03-01 was about 10
> days ago, on Saturday 30 May 2015.  Per the travel policy, that means
> that we need Board of Directors approval for any expenses or travel
> reimbursement requests that you submit for travel/expenses that occurred
> before 2015-03-01.
> 
> Meanwhile, if you or your project volunteers have such expenses, it's
> imperative that such expenses be submitted to
> <accounting at sfconservancy.org> by Friday 12 June 2015.  They will still
> need Board approval if travel/expenses occurred before 2015-03-01;
> however, for any expense reports received after the 2015-06-12 deadline,
> I will recommend that the Board of Directors *not* approve those
> expenses.
> 
> The reason is that we're about to close out Conservancy's FY 2014 (which
> ended on 2015-02-28) and we will not be able to modify the books for
> dates before 2015-03-01 after we close them.
> 
> 
> Generally speaking, there were a few serious problems with delayed
> reimbursement requests in FY 2014.  The 90 day rule is an essential part
> of our accounting process, and generally speaking, we may need to become
> more strict about refusing to pay late reimbursement requests if
> travelers continue to consistently wait more than 90 days to submit
> reimbursement requests.
> 
> BTW, if you have a reimbursement request submitted between 2015-05-25
> and today, it's still being processed at this time, and thank you for
> all who submitted them recently.
> --
> Bradley M. Kuhn
> President & Distinguished Technologist of Software Freedom Conservancy
>  |------> & also, de-facto Bookkeeper since we can't afford to hire one.
> Pls donate so we can increase staff: https://sfconservancy.org/supporter/
> 

-- 
Chris Sharp
PINES System Administrator
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, Georgia 30345
(404) 235-7147
csharp at georgialibraries.org
http://pines.georgialibraries.org/