From ben.hyman at bc.libraries.coop Mon Mar 16 12:53:03 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Mon, 16 Mar 2015 09:53:03 -0700 Subject: [Eg-oversight-board] Call for agenda items for 19.03.15 meeting In-Reply-To: <73FE967C-B9D6-411B-8BB8-B51690B778F4@bc.libraries.coop> References: <73FE967C-B9D6-411B-8BB8-B51690B778F4@bc.libraries.coop> Message-ID: Hi all, We meet again this Thursday at 11Pacific/2 Eastern. Please send along any agenda items you have. Cheers! Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 bc.libraries.coop | Twitter: @BCLibrariesCoop You have received this e-mail message from the BC Libraries Cooperative. This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any other distribution, copying or disclosure is strictly prohibited. If you have received this message in error, please notify us immediately by telephone at 1-855-383-5761 and reply to the sender via e-mail, confirming deletion of the original e-mail and any attachment(s). From ben.hyman at bc.libraries.coop Tue Mar 17 20:37:06 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Tue, 17 Mar 2015 17:37:06 -0700 Subject: [Eg-oversight-board] Update - 2015 EOB elections pre-work Message-ID: <995C0127-8D0D-4B1D-B143-0D6D324AD512@bc.libraries.coop> Hi all, On our call this week, Grace, Andrea and I will be reporting on the following action from our last meeting: "bbqben graced abneiman review EOB voting platforms including github, surveymonkey" You will find the gist of what we've come up with below, and please expect us to call for volunteers for service on the nominations committee. Look forward to the discussion! Cheers, Ben Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 bc.libraries.coop | Twitter: @BCLibrariesCoop __________________________________________ DRAFT Call For Interest (with proposed dates included and placeholders pending discussion / decision at the upcoming EOB meeting): The nomination and voter registration periods for the 2015 Evergreen Oversight Board elections are now underway. Three seats on the board are open this year for a three-year term. Nominations may be made by any individual who has contributed to Evergreen or who is employed by an institution that runs Evergreen. Email nominations and self-nominations can be sent to the Evergreen Oversight Board mailing list. If you have questions or would like information about what it means to be on the board, you are welcome to contact the Nominating Committee by sending an email to [Volunteer names Here]. After confirming the nominees, the committee will announce the nominee?s names to the Evergreen Community general discussion list. The deadline for nominations is 5pm Pacific, Friday, May 1st, 2015. To be eligible to vote, you must either be an individual who has contributed code, documentation, or other work to the Evergreen Project, or you must be employed by an institution that is contributing to the project by virtue of running Evergreen. Please register to vote by completing this short survey [link to survey] no later than 4PM Pacific, [Monday, May 11]. The election will be held on [Thursday, May 14th]. Unlike last year, we will not be using the Scottish Single Transferable Vote (STV) System. Instead, we will be using [solution of choice here, along with any other context that?s important] __________________________________________ Proposed changes to existing Rules (2.4e) re: STV: Current version: In the absence of an approved Board motion to the contrary, each year the Board shall request that the Software Freedom Conservancy undertake the collection and counting of votes for the Board election. Votes are to be counted using the Scottish Single Transferable Vote system. Proposed: Each year the Board shall undertake the electronic collection and counting of votes for the Board election using a documented voting platform that is widely accessible to the Evergreen community. __________________________________________ Proposed Voting method, 2015: 1. Capture eligible/interested voter list using SurveyMonkey, as was done last year. 2. Setup and run an "Approval Vote" at https://www.opavote.org/ (batch import voter list; itemize candidates; ask respondents to select their top 3 choices) -------------- next part -------------- An HTML attachment was scrubbed... URL: From ben.hyman at bc.libraries.coop Tue Mar 17 20:44:28 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Tue, 17 Mar 2015 17:44:28 -0700 Subject: [Eg-oversight-board] EOB Agenda 19.03.15 In-Reply-To: References: <73FE967C-B9D6-411B-8BB8-B51690B778F4@bc.libraries.coop> Message-ID: <686A037B-D4C2-473C-ABD3-54F0F1AD13F3@bc.libraries.coop> Hi all, here's our agenda for Thursday - please let me know if you have additions / adjustments. Cheers! Ben Ben Hyman Executive Director | BC Libraries Cooperative ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 bc.libraries.coop | Twitter: @BCLibrariesCoop ________________________________________ 1. Introductions 2. Minutes/Actions from last meeting - see: http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-02-19-14.04.html 3. EG2015 Conference Report (Buzzy) a) In person meeting @ EG2015 - scheduling / arrangements 4. Financial Report (Ben S) 5. Evergreen 2.8 Release Manager's Report (Bill E) 6. 2015 EOB Elections - see: http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-March/000958.html a) Call for volunteers - nominations committee 7. New Business 8. Next meeting From klussier at masslnc.org Wed Mar 18 10:58:18 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Wed, 18 Mar 2015 10:58:18 -0400 Subject: [Eg-oversight-board] EOB Agenda 19.03.15 In-Reply-To: <686A037B-D4C2-473C-ABD3-54F0F1AD13F3@bc.libraries.coop> References: <73FE967C-B9D6-411B-8BB8-B51690B778F4@bc.libraries.coop> <686A037B-D4C2-473C-ABD3-54F0F1AD13F3@bc.libraries.coop> Message-ID: <5509928A.40209@masslnc.org> Hi Ben, Sorry I didn't send this earlier in the week. Can you add the Public Relations Proposal to the agenda? Thanks! Kathy On 03/17/2015 08:44 PM, Ben Hyman wrote: > Hi all, here's our agenda for Thursday - please let me know if you have additions / adjustments. > > Cheers! > Ben > > Ben Hyman > Executive Director | BC Libraries Cooperative > ben.hyman at bc.libraries.coop | 1.855.383.5761 ext 1001 | cell: 250.889.2738 > bc.libraries.coop | Twitter: @BCLibrariesCoop > ________________________________________ > > 1. Introductions > > 2. Minutes/Actions from last meeting - see: http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-02-19-14.04.html > > 3. EG2015 Conference Report (Buzzy) > a) In person meeting @ EG2015 - scheduling / arrangements > > 4. Financial Report (Ben S) > > 5. Evergreen 2.8 Release Manager's Report (Bill E) > > 6. 2015 EOB Elections - see: http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-March/000958.html > a) Call for volunteers - nominations committee > > 7. New Business > > 8. Next meeting > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier From ben.hyman at bc.libraries.coop Thu Mar 19 00:27:05 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Wed, 18 Mar 2015 21:27:05 -0700 Subject: [Eg-oversight-board] Revised EOB Agenda 19.03.15 In-Reply-To: <686A037B-D4C2-473C-ABD3-54F0F1AD13F3@bc.libraries.coop> References: <73FE967C-B9D6-411B-8BB8-B51690B778F4@bc.libraries.coop> <686A037B-D4C2-473C-ABD3-54F0F1AD13F3@bc.libraries.coop> Message-ID: <3B617D9A-8D62-4352-95C4-37C00D8FDF89@bc.libraries.coop> Hi all, Slight update (Public Relations Proposal added) Cheers, Ben > ________________________________________ > > 1. Introductions > > 2. Minutes/Actions from last meeting - see: http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-02-19-14.04.html > > 3. EG2015 Conference Report (Buzzy) > a) In person meeting @ EG2015 - scheduling / arrangements > > 4. Financial Report (Ben S) > > 5. Evergreen 2.8 Release Manager's Report (Bill E) > > 6. 2015 EOB Elections - see: http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-March/000958.html > a) Call for volunteers - nominations committee > 7. Public Relations Proposal (klussier) > 8. New Business > > 9. Next meeting From bshum at biblio.org Thu Mar 19 00:36:27 2015 From: bshum at biblio.org (Ben Shum) Date: Thu, 19 Mar 2015 00:36:27 -0400 Subject: [Eg-oversight-board] Evergreen financial update as of 2015-03-19 Message-ID: Hi, Here is the summary as of today 2015-03-19. $167,897.73 Expenses:Evergreen $2,713.48 Banking Fees $154,142.14 Conferences $25,321.45 AV $30,569.03 Food $6,727.54 Honoraria $6,251.14 Materials $2,118.09 Badges $431.85 T-Shirts $958.30 Services:Registration $407.65 Travel $83,907.04 Venue $39,198.00 Food $70.02 Corporate Tax $488.51 Currency Conversion $6,250.00 Development $3,500.00 Graphic Design $72.00 Hosting:Domains $6.49 Postage $24.84 Sales Tax:MA $15.25 Shipping $615.00 Trademark:Registration $-191,202.41 Income:Evergreen $-332.50 Advertising $-124,544.30 Conferences $-100,878.80 Registrations $-22,968.00 Sponsorship $-65.51 Currency Conversion $-65,267.89 Donations $-9.51 Interest:Dividend $-312.19 Royalties $-670.50 Sales $-15,071.16 Unearned Income:Evergreen:Conferences:Registrations -------------------- $-38,375.83 Regards, -- Ben -- Benjamin Shum Evergreen Systems Manager Bibliomation, Inc. 24 Wooster Ave. Waterbury, CT 06708 203-577-4070, ext. 113 From klussier at masslnc.org Thu Mar 19 11:02:18 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Thu, 19 Mar 2015 11:02:18 -0400 Subject: [Eg-oversight-board] Fwd: Evergeen in Outreachy? In-Reply-To: <1272691066.6749544.1426651951516.JavaMail.zimbra@redhat.com> References: <1272691066.6749544.1426651951516.JavaMail.zimbra@redhat.com> Message-ID: <550AE4FA.9020401@masslnc.org> Hi all, I meant to forward this along yesterday, but I got pulled in another direction. Outreachy (new name for the Outreach Project for Women) wants to know if we are interested in participating again for the summer. It would require a quick turnaround time. They had put out a call for organizations to participate last month. At the time, we were also working on an application for GSoC for this summer. Because the number of developers available to mentor GSoC projects was small and our project ideas were limited to just two (see http://wiki.evergreen-ils.org/doku.php?id=dev:summer_of_coding_ideas#project_ideas), it was clear that the community could only support one coding internship project this summer. Therefore, I did not follow up on seeing if anyone wanted to pursue Outreachy again. Unfortunately, the Evergreen community was not accepted into GSoC. When we received the news, I thought it was too late to participate in Outreachy, but it turns out I was wrong. If we wanted to participate, we would need funding lined up and a commitment made in about a week. It would also end up being a shortened application period for the potential interns, which can be particularly problematic for Evergreen since the bar is somewhat high to install Evergreen and get a code contribution in by the deadline. Having said that, I do know there were a few women who had shown an interest in working on an Evergreen project. I think we heard from two who were interested in Awesome Box, as well as another who had a project idea of her own that is not on this list. Since I put in some work on the GSoC application, I would be available to co-administer the program with somebody else. In addition to needing a volunteer to co-administer with me, we also would need somebody to see if they can line up funding over the next week. We used community funds for the internship the first time around, but I think my proposal at the time was to use community funds to see how well it worked and to seek outside funding if we wanted to do it again. The total cost of the program is $6,500. I just don't have the time right now to do the work that's needed to line up funding. My personal opinion is that it's a lot of work to do in a short period of time. However, the decision really belongs to the community, so I'm sending this along to see if there's anyone interested in picking up the ball to make the funding happen. Thanks! Kathy -------- Forwarded Message -------- Subject: Evergeen in Outreachy? Date: Wed, 18 Mar 2015 00:12:31 -0400 (EDT) From: Marina Zhurakhinskaya To: Kathy Lussier CC: outreachy-admins at gnome.org Hi Kathy, Apologies for reaching out to you so late in the application process, but I wanted to check in to see whether you wanted to get Evergreen to participate again in Outreachy. We can probably add Evergreen with a late application deadline of April 7. The timeline for the current round is at https://wiki.gnome.org/Outreachy/2015/MayAugust Warmest regards, Marina -------------- next part -------------- An HTML attachment was scrubbed... URL: From klussier at masslnc.org Thu Mar 19 11:39:50 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Thu, 19 Mar 2015 11:39:50 -0400 Subject: [Eg-oversight-board] PR Proposal Message-ID: <550AEDC6.4040805@masslnc.org> Hi all, At the last EOB meeting, Grace and I were left with an action item to refine the public relations proposal to include the 2016 scope and proposed budget. I have refined the proposal to include the 2016 scope. However, the proposal does not include a proposed budget. Instead, I'm sending along a budget for our ALA exhibit along with a ballpark on the cost of the entire program through 2016. I struggled with developing a formal budget when we do not yet have a committee in place to identify the venues where we will be exhibiting or other PR activities we might pursue. I would like to suggest that a formal budget be approved once the committee has a chance to convene, meet and make some recommendations beyond the exhibit at ALA annual. Item Cost Space Rental $800 4' Skirted Table $0 2 chairs $174 Electrical labor ? 1 hour for installation $144 Electrical rental - 120v ? 5 amps/500 watts $173 Internet - Economy Plus, 1 device, 512 kbps $595 Flyers $100 Signage $250 Giveaways $300 Shipping $250 Meeting Space $80 Other $633 *Total* $3,500 The three MassLNC partners (C/W MARS, MVLC and NOBLE) have agreed to pay the space rental costs, leaving an estimated cost of $2,700 for the community to fund. In looking at a ballpark, we need to take into consideration the fact that the above costs are lower than usual because we were able to get a small press table as a new exhibitor. I don't think we'll be able to do so for future conferences. The estimated cost for exhibiting at ALA with a typical 10' x 10' booth, along with all the other costs identified in the above budget, is about $5,000. I therefore am estimating a ballpark of $5,000 to exhibit at a large conference (ALA, PLA) and maybe $2,500 to exhibit at a small conference or at a conference that has special rates for small organizations/non-profits (OLA, code4lib). Assuming that we plan on either two large conferences per calendar year OR on large and two small conferences per year during the trial period, the ballpark is about $17,700 (nothing that the first large conference will cost $2,700 instead of $5,000). The revised proposal is below: PUBLIC RELATIONS PROPOSAL * This proposal is for the Evergreen Oversight Board to: 1. establish a fund to be used for increasing the visibility of Evergreen in the larger library community; 2. and form a Public Relations Committee charged with organizing the PR activities for which those funds will be used. * The PR Committee will comprise up to six members of the Evergreen community, at least one of whom should be a member of the Evergreen Oversight Board. * The EOB will be responsible for appointing volunteers to the committee. * The tasks of the committee will include, but not be limited to, establishing a presence at library conferences by renting and staffing space in the exhibit hall, organizing Evergreen users meetings, and/or encouraging presentations from Evergreen community members; issuing press releases on noteworthy happenings in the Evergreen community; and raising funds for PR activities. * Any activities that require travel among Evergreen community members are expected to be done by people already planning to travel to those events. The EOB will not reimburse for said travel. Volunteers staffing exhibit booths may be eligible for free registration that comes with renting the booth, but there is no guarantee that registration fees will be covered. * Any activities that require the expenditure of funds must be approved by the EOB. * The committee must provide regular reports to the EOB by writing to the mailing list. * The Public Relations Committee will work on a trial basis through December 2016, at which time the EOB will evaluate the activities and effectiveness of the committee and determine if it is worthwhile to continue its work. Feel free to let me know if you have any questions! Kathy -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier -------------- next part -------------- An HTML attachment was scrubbed... URL: From bshum at biblio.org Thu Mar 19 15:26:14 2015 From: bshum at biblio.org (Ben Shum) Date: Thu, 19 Mar 2015 15:26:14 -0400 Subject: [Eg-oversight-board] Access to the git repository for the Oversight Board governance docs Message-ID: Hi all, Just an FYI, I will be requesting access rights to the git repository containing our governance docs to make changes discussed as part of the meeting on March 19, 2016 (http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-03-19-14.01.html) Cheers, -- Ben -- Benjamin Shum Evergreen Systems Manager Bibliomation, Inc. 24 Wooster Ave. Waterbury, CT 06708 203-577-4070, ext. 113 From gmc at esilibrary.com Thu Mar 19 15:29:37 2015 From: gmc at esilibrary.com (Galen Charlton) Date: Thu, 19 Mar 2015 15:29:37 -0400 Subject: [Eg-oversight-board] Access to the git repository for the Oversight Board governance docs In-Reply-To: References: Message-ID: Hi, On Thu, Mar 19, 2015 at 3:26 PM, Ben Shum wrote: > Just an FYI, I will be requesting access rights to the git repository > containing our governance docs to make changes discussed as part of > the meeting on March 19, 2016 > ( > http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-03-19-14.01.html > ) > I am taking this email to be the request, so per the intent of the Board, I have made the technical changes required for Ben Shum to have write access to the governance Git repository. Regards, Galen -- Galen Charlton Infrastructure and Added Services Manager Equinox Software, Inc. / The Open Source Experts email: gmc at esilibrary.com direct: +1 770-709-5581 cell: +1 404-984-4366 skype: gmcharlt web: http://www.esilibrary.com/ Supporting Koha and Evergreen: http://koha-community.org & http://evergreen-ils.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From klussier at masslnc.org Wed Mar 25 11:19:27 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Wed, 25 Mar 2015 11:19:27 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship Message-ID: <5512D1FF.70704@masslnc.org> Hi all, Tony Sebro from the Conservancy just asked if Evergreen would be willing to accept the Eventbrite sponsorship if the following clause were removed: "- Organizer shall display Eventbrite logo and/or mention Eventbrite as the official ticketing provider wherever and whenever the Events are promoted, including, without limitation, emails, flyers, posters, social media posts, online advertisements, print advertisements, outdoor advertisements, event signage, press releases;" If we were to agree to this, it would leave the following language for our terms of the sponsorship. * Eventbrite shall be the exclusive online ticketing service provider for the Evergreen Conference. * Links to the Event pages on Eventbrite.com shall appear on all webpages, Facebook event pages and other materials and communications advertising the conference. * Acknowledgment of Eventbrite's donation of services in automated response to registrants (going forward). This is very similar to what we had last year. The automated response to registrants would acknowledge all conference sponsors, including Eventbrite. Can you send along a quick +1 or -1 to this proposal? Tony will be offline for a few days after today, so I need to get an answer to by the end of the day. Thanks! Kathy -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier From rogan at roganhamby.com Wed Mar 25 11:21:44 2015 From: rogan at roganhamby.com (Rogan Hamby) Date: Wed, 25 Mar 2015 11:21:44 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <5512D1FF.70704@masslnc.org> References: <5512D1FF.70704@masslnc.org> Message-ID: +1 On Wednesday, March 25, 2015, Kathy Lussier wrote: > Hi all, > > Tony Sebro from the Conservancy just asked if Evergreen would be willing > to accept the Eventbrite sponsorship if the following clause were removed: > > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as > the official ticketing provider wherever and whenever the Events are > promoted, including, without limitation, emails, flyers, posters, social > media posts, online advertisements, print advertisements, outdoor > advertisements, event signage, press releases;" > > > If we were to agree to this, it would leave the following language for our > terms of the sponsorship. > > * Eventbrite shall be the exclusive online ticketing service provider > for the Evergreen Conference. > * Links to the Event pages on Eventbrite.com shall appear on all > webpages, Facebook event pages and other materials and communications > advertising the conference. > * Acknowledgment of Eventbrite's donation of services in automated > response to registrants (going forward). > > > This is very similar to what we had last year. The automated response to > registrants would acknowledge all conference sponsors, including Eventbrite. > > Can you send along a quick +1 or -1 to this proposal? Tony will be offline > for a few days after today, so I need to get an answer to by the end of the > day. > > Thanks! > Kathy > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ysuarez at berklee.edu Wed Mar 25 11:59:34 2015 From: ysuarez at berklee.edu (Yamil Suarez) Date: Wed, 25 Mar 2015 11:59:34 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <5512D1FF.70704@masslnc.org> References: <5512D1FF.70704@masslnc.org> Message-ID: <0BD15F72-5169-421A-A9BE-E0E799063628@berklee.edu> +1 > On Mar 25, 2015, at 11:19 AM, Kathy Lussier wrote: > > Hi all, > > Tony Sebro from the Conservancy just asked if Evergreen would be willing to accept the Eventbrite sponsorship if the following clause were removed: > > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as the official ticketing provider wherever and whenever the Events are promoted, including, without limitation, emails, flyers, posters, social media posts, online advertisements, print advertisements, outdoor advertisements, event signage, press releases;" > > > If we were to agree to this, it would leave the following language for our terms of the sponsorship. > > * Eventbrite shall be the exclusive online ticketing service provider > for the Evergreen Conference. > * Links to the Event pages on Eventbrite.com shall appear on all > webpages, Facebook event pages and other materials and communications > advertising the conference. > * Acknowledgment of Eventbrite's donation of services in automated > response to registrants (going forward). > > > This is very similar to what we had last year. The automated response to registrants would acknowledge all conference sponsors, including Eventbrite. > > Can you send along a quick +1 or -1 to this proposal? Tony will be offline for a few days after today, so I need to get an answer to by the end of the day. > > Thanks! > Kathy > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board From gdunbar at esilibrary.com Wed Mar 25 12:09:44 2015 From: gdunbar at esilibrary.com (Grace Dunbar) Date: Wed, 25 Mar 2015 12:09:44 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <0BD15F72-5169-421A-A9BE-E0E799063628@berklee.edu> References: <5512D1FF.70704@masslnc.org> <0BD15F72-5169-421A-A9BE-E0E799063628@berklee.edu> Message-ID: +1 Though I would like to revisit this for next year and ensure our other sponsors receive "equivalent" advertising. For example, there is no vendor recognition or logos on the conference wiki or emails yet even though several sponsorships have been received. On Wed, Mar 25, 2015 at 11:59 AM, Yamil Suarez wrote: > > +1 > > > > On Mar 25, 2015, at 11:19 AM, Kathy Lussier > wrote: > > > > Hi all, > > > > Tony Sebro from the Conservancy just asked if Evergreen would be willing > to accept the Eventbrite sponsorship if the following clause were removed: > > > > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as > the official ticketing provider wherever and whenever the Events are > promoted, including, without limitation, emails, flyers, posters, social > media posts, online advertisements, print advertisements, outdoor > advertisements, event signage, press releases;" > > > > > > If we were to agree to this, it would leave the following language for > our terms of the sponsorship. > > > > * Eventbrite shall be the exclusive online ticketing service provider > > for the Evergreen Conference. > > * Links to the Event pages on Eventbrite.com shall appear on all > > webpages, Facebook event pages and other materials and communications > > advertising the conference. > > * Acknowledgment of Eventbrite's donation of services in automated > > response to registrants (going forward). > > > > > > This is very similar to what we had last year. The automated response to > registrants would acknowledge all conference sponsors, including Eventbrite. > > > > Can you send along a quick +1 or -1 to this proposal? Tony will be > offline for a few days after today, so I need to get an answer to by the > end of the day. > > > > Thanks! > > Kathy > > > > > > -- > > Kathy Lussier > > Project Coordinator > > Massachusetts Library Network Cooperative > > (508) 343-0128 > > klussier at masslnc.org > > Twitter: http://www.twitter.com/kmlussier > > > > _______________________________________________ > > eg-oversight-board mailing list > > eg-oversight-board at list.evergreen-ils.org > > > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -- Grace Dunbar, Vice President Equinox Software, Inc. - The Open Source Experts gdunbar at esilibrary.com 1-877-OPEN-ILS www.esilibrary.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From rogan at roganhamby.com Wed Mar 25 12:11:30 2015 From: rogan at roganhamby.com (Rogan Hamby) Date: Wed, 25 Mar 2015 12:11:30 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: References: <5512D1FF.70704@masslnc.org> <0BD15F72-5169-421A-A9BE-E0E799063628@berklee.edu> Message-ID: +1 to ththe conditional +1 not cumulative with my original +1 On Wednesday, March 25, 2015, Grace Dunbar wrote: > +1 > Though I would like to revisit this for next year and ensure our other > sponsors receive "equivalent" advertising. For example, there is no vendor > recognition or logos on the conference wiki or emails yet even though > several sponsorships have been received. > > > On Wed, Mar 25, 2015 at 11:59 AM, Yamil Suarez > wrote: > >> >> +1 >> >> >> > On Mar 25, 2015, at 11:19 AM, Kathy Lussier > > wrote: >> > >> > Hi all, >> > >> > Tony Sebro from the Conservancy just asked if Evergreen would be >> willing to accept the Eventbrite sponsorship if the following clause were >> removed: >> > >> > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as >> the official ticketing provider wherever and whenever the Events are >> promoted, including, without limitation, emails, flyers, posters, social >> media posts, online advertisements, print advertisements, outdoor >> advertisements, event signage, press releases;" >> > >> > >> > If we were to agree to this, it would leave the following language for >> our terms of the sponsorship. >> > >> > * Eventbrite shall be the exclusive online ticketing service provider >> > for the Evergreen Conference. >> > * Links to the Event pages on Eventbrite.com shall appear on all >> > webpages, Facebook event pages and other materials and communications >> > advertising the conference. >> > * Acknowledgment of Eventbrite's donation of services in automated >> > response to registrants (going forward). >> > >> > >> > This is very similar to what we had last year. The automated response >> to registrants would acknowledge all conference sponsors, including >> Eventbrite. >> > >> > Can you send along a quick +1 or -1 to this proposal? Tony will be >> offline for a few days after today, so I need to get an answer to by the >> end of the day. >> > >> > Thanks! >> > Kathy >> > >> > >> > -- >> > Kathy Lussier >> > Project Coordinator >> > Massachusetts Library Network Cooperative >> > (508) 343-0128 >> > klussier at masslnc.org >> >> > Twitter: http://www.twitter.com/kmlussier >> > >> > _______________________________________________ >> > eg-oversight-board mailing list >> > eg-oversight-board at list.evergreen-ils.org >> >> > >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> > > > > -- > Grace Dunbar, Vice President > Equinox Software, Inc. - The Open Source Experts > gdunbar at esilibrary.com > > 1-877-OPEN-ILS www.esilibrary.com > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ben.hyman at bc.libraries.coop Wed Mar 25 12:35:54 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Wed, 25 Mar 2015 09:35:54 -0700 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <5512D1FF.70704@masslnc.org> References: <5512D1FF.70704@masslnc.org> Message-ID: <4874E772-ECB4-4F84-AB69-D65970E1E6B6@bc.libraries.coop> +1 Sent by phone. Please pardon my thumbs. > On Mar 25, 2015, at 8:19 AM, Kathy Lussier wrote: > > Hi all, > > Tony Sebro from the Conservancy just asked if Evergreen would be willing to accept the Eventbrite sponsorship if the following clause were removed: > > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as the official ticketing provider wherever and whenever the Events are promoted, including, without limitation, emails, flyers, posters, social media posts, online advertisements, print advertisements, outdoor advertisements, event signage, press releases;" > > > If we were to agree to this, it would leave the following language for our terms of the sponsorship. > > * Eventbrite shall be the exclusive online ticketing service provider > for the Evergreen Conference. > * Links to the Event pages on Eventbrite.com shall appear on all > webpages, Facebook event pages and other materials and communications > advertising the conference. > * Acknowledgment of Eventbrite's donation of services in automated > response to registrants (going forward). > > > This is very similar to what we had last year. The automated response to registrants would acknowledge all conference sponsors, including Eventbrite. > > Can you send along a quick +1 or -1 to this proposal? Tony will be offline for a few days after today, so I need to get an answer to by the end of the day. > > Thanks! > Kathy > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board From aneiman at kent.lib.md.us Wed Mar 25 13:18:57 2015 From: aneiman at kent.lib.md.us (Andrea Buntz Neiman) Date: Wed, 25 Mar 2015 13:18:57 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <4874E772-ECB4-4F84-AB69-D65970E1E6B6@bc.libraries.coop> References: <5512D1FF.70704@masslnc.org> <4874E772-ECB4-4F84-AB69-D65970E1E6B6@bc.libraries.coop> Message-ID: <5512EE01.1020104@kent.lib.md.us> +1 to the revised wording and +1 to Grace's suggestion for next year Andrea Buntz Neiman, MLS Librarian II, Public Services Kent County Public Library 408 High Street Chestertown, MD 21620 410-778-3636 x2115 www.kentcountylibrary.org On 3/25/2015 12:35 PM, Ben Hyman wrote: > +1 > > Sent by phone. Please pardon my thumbs. > >> On Mar 25, 2015, at 8:19 AM, Kathy Lussier wrote: >> >> Hi all, >> >> Tony Sebro from the Conservancy just asked if Evergreen would be willing to accept the Eventbrite sponsorship if the following clause were removed: >> >> "- Organizer shall display Eventbrite logo and/or mention Eventbrite as the official ticketing provider wherever and whenever the Events are promoted, including, without limitation, emails, flyers, posters, social media posts, online advertisements, print advertisements, outdoor advertisements, event signage, press releases;" >> >> >> If we were to agree to this, it would leave the following language for our terms of the sponsorship. >> >> * Eventbrite shall be the exclusive online ticketing service provider >> for the Evergreen Conference. >> * Links to the Event pages on Eventbrite.com shall appear on all >> webpages, Facebook event pages and other materials and communications >> advertising the conference. >> * Acknowledgment of Eventbrite's donation of services in automated >> response to registrants (going forward). >> >> >> This is very similar to what we had last year. The automated response to registrants would acknowledge all conference sponsors, including Eventbrite. >> >> Can you send along a quick +1 or -1 to this proposal? Tony will be offline for a few days after today, so I need to get an answer to by the end of the day. >> >> Thanks! >> Kathy >> >> >> -- >> Kathy Lussier >> Project Coordinator >> Massachusetts Library Network Cooperative >> (508) 343-0128 >> klussier at masslnc.org >> Twitter: http://www.twitter.com/kmlussier >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board From csharp at georgialibraries.org Wed Mar 25 14:03:50 2015 From: csharp at georgialibraries.org (Chris Sharp) Date: Wed, 25 Mar 2015 14:03:50 -0400 (EDT) Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <5512D1FF.70704@masslnc.org> References: <5512D1FF.70704@masslnc.org> Message-ID: <1663758658.509845.1427306630525.JavaMail.zimbra@georgialibraries.org> +1 ----- Original Message ----- > From: "Kathy Lussier" > To: eg-oversight-board at list.evergreen-ils.org > Sent: Wednesday, March 25, 2015 11:19:27 AM > Subject: [Eg-oversight-board] Eventbrite sponsorship > > Hi all, > > Tony Sebro from the Conservancy just asked if Evergreen would be willing > to accept the Eventbrite sponsorship if the following clause were removed: > > "- Organizer shall display Eventbrite logo and/or mention Eventbrite as > the official ticketing provider wherever and whenever the Events are > promoted, including, without limitation, emails, flyers, posters, social > media posts, online advertisements, print advertisements, outdoor > advertisements, event signage, press releases;" > > > If we were to agree to this, it would leave the following language for > our terms of the sponsorship. > > * Eventbrite shall be the exclusive online ticketing service provider > for the Evergreen Conference. > * Links to the Event pages on Eventbrite.com shall appear on all > webpages, Facebook event pages and other materials and communications > advertising the conference. > * Acknowledgment of Eventbrite's donation of services in automated > response to registrants (going forward). > > > This is very similar to what we had last year. The automated response to > registrants would acknowledge all conference sponsors, including Eventbrite. > > Can you send along a quick +1 or -1 to this proposal? Tony will be > offline for a few days after today, so I need to get an answer to by the > end of the day. > > Thanks! > Kathy > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -- Chris Sharp PINES System Administrator Georgia Public Library Service 1800 Century Place, Suite 150 Atlanta, Georgia 30345 (404) 235-7147 csharp at georgialibraries.org http://pines.georgialibraries.org/ From klussier at masslnc.org Wed Mar 25 14:03:18 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Wed, 25 Mar 2015 14:03:18 -0400 Subject: [Eg-oversight-board] Eventbrite sponsorship In-Reply-To: <5512EE01.1020104@kent.lib.md.us> References: <5512D1FF.70704@masslnc.org> <4874E772-ECB4-4F84-AB69-D65970E1E6B6@bc.libraries.coop> <5512EE01.1020104@kent.lib.md.us> Message-ID: <5512F866.3000000@masslnc.org> Hi all, +1 to accepting the sponsorship with the revised wording. In terms of taking up this conversation for next year, I do want to point out that our sponsorship package already includes a provision that all sponsors will be recognized with a link and logo on the conference web site. Grace correctly points out that this has not been done yet, but, from what I understand, the conference planners are working on it now. I don't know that the Board needs to discuss this particular issue to make it happen. We just need to make sure it is done in a timely manner. As far as the email confirmation, I do think we should expect this to be an Eventbrite requirement for future conferences. Therefore, if next year's conference team plans to use Eventbrite again, we should also plan on it being a benefit for all other sponsors. For what it's worth, I don't expect Eventbrite to get additional acknowledgement through the email acknowledgement since I expect the conference planning team will add the other sponsors at the same time they add Eventbrite. If there is the will to explore other conference registration solutions, then we might not need to worry about this sponsor benefit for future conferences. I don't think it's a bad idea to do that exploration, but I'm not volunteering. Kathy On 03/25/2015 01:18 PM, Andrea Buntz Neiman wrote: > +1 to the revised wording and +1 to Grace's suggestion for next year > > Andrea Buntz Neiman, MLS > Librarian II, Public Services > Kent County Public Library > 408 High Street > Chestertown, MD 21620 > 410-778-3636 x2115 > www.kentcountylibrary.org > > On 3/25/2015 12:35 PM, Ben Hyman wrote: >> +1 >> >> Sent by phone. Please pardon my thumbs. >> >>> On Mar 25, 2015, at 8:19 AM, Kathy Lussier >>> wrote: >>> >>> Hi all, >>> >>> Tony Sebro from the Conservancy just asked if Evergreen would be >>> willing to accept the Eventbrite sponsorship if the following clause >>> were removed: >>> >>> "- Organizer shall display Eventbrite logo and/or mention Eventbrite >>> as the official ticketing provider wherever and whenever the Events >>> are promoted, including, without limitation, emails, flyers, >>> posters, social media posts, online advertisements, print >>> advertisements, outdoor advertisements, event signage, press releases;" >>> >>> >>> If we were to agree to this, it would leave the following language >>> for our terms of the sponsorship. >>> >>> * Eventbrite shall be the exclusive online ticketing service provider >>> for the Evergreen Conference. >>> * Links to the Event pages on Eventbrite.com shall appear on all >>> webpages, Facebook event pages and other materials and communications >>> advertising the conference. >>> * Acknowledgment of Eventbrite's donation of services in automated >>> response to registrants (going forward). >>> >>> >>> This is very similar to what we had last year. The automated >>> response to registrants would acknowledge all conference sponsors, >>> including Eventbrite. >>> >>> Can you send along a quick +1 or -1 to this proposal? Tony will be >>> offline for a few days after today, so I need to get an answer to by >>> the end of the day. >>> >>> Thanks! >>> Kathy >>> >>> >>> -- >>> Kathy Lussier >>> Project Coordinator >>> Massachusetts Library Network Cooperative >>> (508) 343-0128 >>> klussier at masslnc.org >>> Twitter: http://www.twitter.com/kmlussier >>> >>> _______________________________________________ >>> eg-oversight-board mailing list >>> eg-oversight-board at list.evergreen-ils.org >>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >>> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> > -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier From buzzy at hoodriverlibrary.org Wed Mar 25 18:13:51 2015 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Wed, 25 Mar 2015 15:13:51 -0700 Subject: [Eg-oversight-board] Courier costs Message-ID: <5513331F.1060700@hoodriverlibrary.org> An HTML attachment was scrubbed... URL: From rogan.hamby at gmail.com Wed Mar 25 18:19:58 2015 From: rogan.hamby at gmail.com (Rogan Hamby) Date: Wed, 25 Mar 2015 18:19:58 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <5513331F.1060700@hoodriverlibrary.org> References: <5513331F.1060700@hoodriverlibrary.org> Message-ID: How sure are we on the recording costs? On Wednesday, March 25, 2015, Buzzy Nielsen wrote: > Hi everyone, > > I'm afraid that I misunderstood the quote from the courier company for the > Evergreen 2015 conference. After finalizing the agreement with them, it > looks like total costs will be $4,046.76, which includes a shuttle running > between the airport and hotel on the following days/times. > > > - Tuesday, 5/12, 12-8p > - Wednesday, 5/13, 12-8p > - Saturday, 5/16, 10a-6p > - Sunday, 10a (One trip from hotel to airport) > > > This is about $1,000 more than I budgeted. However, I originally budgeted > $4,000 for recording. I believe that we'll actually be doing more like > $2,000 worth of recording, so there is room in the budget to account for > the discrepancy. > > I am seeking EOB approval, please, for this overexpenditure. I'm happy to > answer questions. > > Cheers! > Buzzy > -- > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From buzzy at hoodriverlibrary.org Wed Mar 25 18:26:10 2015 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Wed, 25 Mar 2015 15:26:10 -0700 Subject: [Eg-oversight-board] Courier costs In-Reply-To: References: <5513331F.1060700@hoodriverlibrary.org> Message-ID: <55133602.5030507@hoodriverlibrary.org> An HTML attachment was scrubbed... URL: From klussier at masslnc.org Thu Mar 26 09:57:57 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Thu, 26 Mar 2015 09:57:57 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <55133602.5030507@hoodriverlibrary.org> References: <5513331F.1060700@hoodriverlibrary.org> <55133602.5030507@hoodriverlibrary.org> Message-ID: <55141065.8020909@masslnc.org> Hi all, To be clear on the costs, the $2,000 for the recording is the cost if we record one room at the conference. Is that right? I'm not objecting, and it sure is more than we offered last year, but I just want to make sure we're all on the same page. I think the shuttle is something we need given the distance of the conference location from the airport. I also think we need to get this taken care of quickly so that the shuttle times can be shared with the community as they make their travel plans (if they haven't done so already.) I would support an increase of $1,000 in the shuttle line and a corresponding decrease of $1,000 in the recording line. Buzzy, could you plug these numbers into a revised budget that we can vote on so I have something to send to the Conservancy if and when the budget is approved? Thanks! Kathy On 03/25/2015 06:26 PM, Buzzy Nielsen wrote: > Pretty sure. I just don't feel like we can justify the expenditure > when we're trying to get sponsors for other things, such as the meals. > WE do have $1,500 in confirmed recording sponsorship, though. > > Cheers! > Buzzy > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > On 03/25/2015 03:19 PM, Rogan Hamby wrote: >> How sure are we on the recording costs? > > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier -------------- next part -------------- An HTML attachment was scrubbed... URL: From buzzy at hoodriverlibrary.org Thu Mar 26 12:22:34 2015 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Thu, 26 Mar 2015 09:22:34 -0700 Subject: [Eg-oversight-board] Courier costs Message-ID: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> Yes, that assessment on recording is correct, Kathy. Beth, the program committee chair, and I were thinking about recording the likely most popular sessions. I'm working with a local videography company right now for details. Cheers! Buzzy ****************************************** Library Director Hood River County Library District 502 State Street Hood River OR 97031 541-387-7062 http://hoodriverlibrary.org --------- Original Message --------- Subject: Re: [Eg-oversight-board] Courier costs From: "Kathy Lussier" Date: 3/26/15 6:57 am To: eg-oversight-board at list.evergreen-ils.org Hi all, To be clear on the costs, the $2,000 for the recording is the cost if we record one room at the conference. Is that right? I'm not objecting, and it sure is more than we offered last year, but I just want to make sure we're all on the same page. I think the shuttle is something we need given the distance of the conference location from the airport. I also think we need to get this taken care of quickly so that the shuttle times can be shared with the community as they make their travel plans (if they haven't done so already.) I would support an increase of $1,000 in the shuttle line and a corresponding decrease of $1,000 in the recording line. Buzzy, could you plug these numbers into a revised budget that we can vote on so I have something to send to the Conservancy if and when the budget is approved? Thanks! Kathy On 03/25/2015 06:26 PM, Buzzy Nielsen wrote: Pretty sure. I just don't feel like we can justify the expenditure when we're trying to get sponsors for other things, such as the meals. WE do have $1,500 in confirmed recording sponsorship, though. Cheers! Buzzy ************************************ Library Director Hood River County Library District 502 State Street Hood River, Oregon 97031 541-387-7062 http://hoodriverlibrary.org On 03/25/2015 03:19 PM, Rogan Hamby wrote: How sure are we on the recording costs? _______________________________________________ eg-oversight-board mailing list eg-oversight-board at list.evergreen-ils.org http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier _______________________________________________ eg-oversight-board mailing list eg-oversight-board at list.evergreen-ils.org http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -------------- next part -------------- An HTML attachment was scrubbed... URL: From rogan.hamby at gmail.com Thu Mar 26 12:43:48 2015 From: rogan.hamby at gmail.com (Rogan Hamby) Date: Thu, 26 Mar 2015 12:43:48 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> Message-ID: This is tangential but since I got scheduled opposite them I want Bill's recorded (since I really wanted to go to both). On Thursday, March 26, 2015, Buzzy Nielsen wrote: > Yes, that assessment on recording is correct, Kathy. Beth, the program > committee chair, and I were thinking about recording the likely most > popular sessions. I'm working with a local videography company right now > for details. > > Cheers! > Buzzy > > ****************************************** > Library Director > Hood River County Library District > 502 State Street > Hood River OR 97031 > 541-387-7062 > http://hoodriverlibrary.org > > > --------- Original Message --------- > Subject: Re: [Eg-oversight-board] Courier costs > From: "Kathy Lussier" > > Date: 3/26/15 6:57 am > To: eg-oversight-board at list.evergreen-ils.org > > > Hi all, > > To be clear on the costs, the $2,000 for the recording is the cost if we > record one room at the conference. Is that right? I'm not objecting, and it > sure is more than we offered last year, but I just want to make sure we're > all on the same page. > > I think the shuttle is something we need given the distance of the > conference location from the airport. I also think we need to get this > taken care of quickly so that the shuttle times can be shared with the > community as they make their travel plans (if they haven't done so already.) > > I would support an increase of $1,000 in the shuttle line and a > corresponding decrease of $1,000 in the recording line. Buzzy, could you > plug these numbers into a revised budget that we can vote on so I have > something to send to the Conservancy if and when the budget is approved? > > Thanks! > Kathy > > On 03/25/2015 06:26 PM, Buzzy Nielsen wrote: > Pretty sure. I just don't feel like we can justify the expenditure when > we're trying to get sponsors for other things, such as the meals. WE do > have $1,500 in confirmed recording sponsorship, though. > > Cheers! > Buzzy > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > On 03/25/2015 03:19 PM, Rogan Hamby wrote: > How sure are we on the recording costs? > > > _______________________________________________ > eg-oversight-board mailing listeg-oversight-board at list.evergreen-ils.org http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > _______________________________________________ eg-oversight-board mailing > list eg-oversight-board at list.evergreen-ils.org > > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -------------- next part -------------- An HTML attachment was scrubbed... URL: From rogan at roganhamby.com Fri Mar 27 09:39:30 2015 From: rogan at roganhamby.com (Rogan Hamby) Date: Fri, 27 Mar 2015 09:39:30 -0400 Subject: [Eg-oversight-board] Merchandising Committee Message-ID: As a thought for board members, since I'll be rotating off the board soon the merchandising group requires a board member on the committee. I don't mind continuing to serve on the committee but I won't be able to be the board rep anymore. Honestly, unless we decide to do new designs there isn't much to do. And unless we move our products to a cheaper site there isn't much activity on Zazzle, the cost being the continual complaint. -------------- next part -------------- An HTML attachment was scrubbed... URL: From chauncey at yourcl.org Mon Mar 30 20:38:57 2015 From: chauncey at yourcl.org (Chauncey Montgomery) Date: Mon, 30 Mar 2015 20:38:57 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> Message-ID: <5519ECA1.2070101@yourcl.org> I was out of town last week, so just now catching up on email. I agree with Kathy that the shuttle is important, and I see no problem with shifting money to accommodate it. We did discuss a possible fee for the shuttle. Is that still a possibility to help defray a portion of the service? CM On 03/26/2015 12:22 PM, Buzzy Nielsen wrote: > Yes, that assessment on recording is correct, Kathy. Beth, the program > committee chair, and I were thinking about recording the likely most > popular sessions. I'm working with a local videography company right now > for details. > Cheers! > Buzzy > > ****************************************** > Library Director > Hood River County Library District > 502 State Street > Hood River OR 97031 > 541-387-7062 > http://hoodriverlibrary.org > --------- Original Message --------- > Subject: Re: [Eg-oversight-board] Courier costs > From: "Kathy Lussier" > Date: 3/26/15 6:57 am > To: eg-oversight-board at list.evergreen-ils.org > > Hi all, > > To be clear on the costs, the $2,000 for the recording is the cost if we > record one room at the conference. Is that right? I'm not objecting, and > it sure is more than we offered last year, but I just want to make sure > we're all on the same page. > > I think the shuttle is something we need given the distance of the > conference location from the airport. I also think we need to get this > taken care of quickly so that the shuttle times can be shared with the > community as they make their travel plans (if they haven't done so already.) > > I would support an increase of $1,000 in the shuttle line and a > corresponding decrease of $1,000 in the recording line. Buzzy, could you > plug these numbers into a revised budget that we can vote on so I have > something to send to the Conservancy if and when the budget is approved? > > Thanks! > Kathy > > On 03/25/2015 06:26 PM, Buzzy Nielsen wrote: > Pretty sure. I just don't feel like we can justify the expenditure when > we're trying to get sponsors for other things, such as the meals. WE do > have $1,500 in confirmed recording sponsorship, though. > > Cheers! > Buzzy > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > On 03/25/2015 03:19 PM, Rogan Hamby wrote: > How sure are we on the recording costs? > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter:http://www.twitter.com/kmlussier > > _______________________________________________ eg-oversight-board > mailing list eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > > > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board > -- Chauncey G. Montgomery, MLIS Director/Fiscal Officer | Community Library 44 Burrer Drive | Sunbury, OH 43074 740-965-3901 | http://community.lib.oh.us From klussier at masslnc.org Tue Mar 31 12:00:05 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Tue, 31 Mar 2015 12:00:05 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <5519ECA1.2070101@yourcl.org> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> <5519ECA1.2070101@yourcl.org> Message-ID: <551AC485.80101@masslnc.org> Hi all, I would support a small fee to help defray the costs of the service. However, we need to think of a way to collect payment for the shuttle service. Maybe it's something we can handle through Eventbrite? Do you have any thoughts on this Buzzy? Kathy On 03/30/2015 08:38 PM, Chauncey Montgomery wrote: > I was out of town last week, so just now catching up on email. I agree > with Kathy that the shuttle is important, and I see no problem with > shifting money to accommodate it. We did discuss a possible fee for > the shuttle. Is that still a possibility to help defray a portion of > the service? > CM > > On 03/26/2015 12:22 PM, Buzzy Nielsen wrote: >> Yes, that assessment on recording is correct, Kathy. Beth, the program >> committee chair, and I were thinking about recording the likely most >> popular sessions. I'm working with a local videography company right now >> for details. >> Cheers! >> Buzzy >> >> ****************************************** >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River OR 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> --------- Original Message --------- >> Subject: Re: [Eg-oversight-board] Courier costs >> From: "Kathy Lussier" >> Date: 3/26/15 6:57 am >> To: eg-oversight-board at list.evergreen-ils.org >> >> Hi all, >> >> To be clear on the costs, the $2,000 for the recording is the cost if we >> record one room at the conference. Is that right? I'm not objecting, and >> it sure is more than we offered last year, but I just want to make sure >> we're all on the same page. >> >> I think the shuttle is something we need given the distance of the >> conference location from the airport. I also think we need to get this >> taken care of quickly so that the shuttle times can be shared with the >> community as they make their travel plans (if they haven't done so >> already.) >> >> I would support an increase of $1,000 in the shuttle line and a >> corresponding decrease of $1,000 in the recording line. Buzzy, could you >> plug these numbers into a revised budget that we can vote on so I have >> something to send to the Conservancy if and when the budget is approved? >> >> Thanks! >> Kathy >> >> On 03/25/2015 06:26 PM, Buzzy Nielsen wrote: >> Pretty sure. I just don't feel like we can justify the expenditure when >> we're trying to get sponsors for other things, such as the meals. WE do >> have $1,500 in confirmed recording sponsorship, though. >> >> Cheers! >> Buzzy >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> On 03/25/2015 03:19 PM, Rogan Hamby wrote: >> How sure are we on the recording costs? >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> >> -- >> Kathy Lussier >> Project Coordinator >> Massachusetts Library Network Cooperative >> (508) 343-0128 >> klussier at masslnc.org >> Twitter:http://www.twitter.com/kmlussier >> >> _______________________________________________ eg-oversight-board >> mailing list eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> >> >> _______________________________________________ >> eg-oversight-board mailing list >> eg-oversight-board at list.evergreen-ils.org >> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board >> >> -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier From buzzy at hoodriverlibrary.org Tue Mar 31 13:41:24 2015 From: buzzy at hoodriverlibrary.org (Buzzy Nielsen) Date: Tue, 31 Mar 2015 10:41:24 -0700 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <551AC485.80101@masslnc.org> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> <5519ECA1.2070101@yourcl.org> <551AC485.80101@masslnc.org> Message-ID: <551ADC44.3@hoodriverlibrary.org> An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 12325 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Evergreen conference [2015] - Budget.ods Type: application/vnd.oasis.opendocument.spreadsheet Size: 31099 bytes Desc: not available URL: From klussier at masslnc.org Tue Mar 31 21:34:44 2015 From: klussier at masslnc.org (Kathy Lussier) Date: Tue, 31 Mar 2015 21:34:44 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <551ADC44.3@hoodriverlibrary.org> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> <5519ECA1.2070101@yourcl.org> <551AC485.80101@masslnc.org> <551ADC44.3@hoodriverlibrary.org> Message-ID: <551B4B34.8040604@masslnc.org> Hi all, I'll make a motion to approve the revised budget from the 2015 conference planning team. Kathy On 03/31/2015 01:41 PM, Buzzy Nielsen wrote: > I think it would be challenging to implement a courier fee through > Eventbrite at this point, personally. I'm still working on a sponsor > for the cost, though. I may not be able to get $4,000, but maybe > $3,000. I'll keep you posted. > > A revised budget is attached. On the "projected" worksheet, I > increased the courier line item by $1,000 and decreased the recording > accordingly. > > Cheers! > Buzzy > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > On 03/31/2015 09:00 AM, Kathy Lussier wrote: >> Hi all, >> >> I would support a small fee to help defray the costs of the service. >> However, we need to think of a way to collect payment for the shuttle >> service. Maybe it's something we can handle through Eventbrite? >> >> Do you have any thoughts on this Buzzy? >> >> Kathy > -- Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 klussier at masslnc.org Twitter: http://www.twitter.com/kmlussier -------------- next part -------------- An HTML attachment was scrubbed... URL: From rogan at roganhamby.com Tue Mar 31 21:35:44 2015 From: rogan at roganhamby.com (Rogan Hamby) Date: Tue, 31 Mar 2015 21:35:44 -0400 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <551B4B34.8040604@masslnc.org> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> <5519ECA1.2070101@yourcl.org> <551AC485.80101@masslnc.org> <551ADC44.3@hoodriverlibrary.org> <551B4B34.8040604@masslnc.org> Message-ID: +1 On Tuesday, March 31, 2015, Kathy Lussier wrote: > Hi all, > > I'll make a motion to approve the revised budget from the 2015 conference > planning team. > > Kathy > > On 03/31/2015 01:41 PM, Buzzy Nielsen wrote: > > I think it would be challenging to implement a courier fee through > Eventbrite at this point, personally. I'm still working on a sponsor for > the cost, though. I may not be able to get $4,000, but maybe $3,000. I'll > keep you posted. > > A revised budget is attached. On the "projected" worksheet, I increased > the courier line item by $1,000 and decreased the recording accordingly. > > Cheers! > Buzzy > > ************************************ > Library Director > Hood River County Library District > 502 State Street > Hood River, Oregon 97031 > 541-387-7062 > http://hoodriverlibrary.org > > On 03/31/2015 09:00 AM, Kathy Lussier wrote: > > Hi all, > > I would support a small fee to help defray the costs of the service. > However, we need to think of a way to collect payment for the shuttle > service. Maybe it's something we can handle through Eventbrite? > > Do you have any thoughts on this Buzzy? > > Kathy > > > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ben.hyman at bc.libraries.coop Tue Mar 31 21:37:26 2015 From: ben.hyman at bc.libraries.coop (Ben Hyman) Date: Tue, 31 Mar 2015 18:37:26 -0700 Subject: [Eg-oversight-board] Courier costs In-Reply-To: <551B4B34.8040604@masslnc.org> References: <20150326092234.02069f2bba2240a3ef915ccbee42651e.b0a2a81808.mailapi@email03.secureserver.net> <5519ECA1.2070101@yourcl.org> <551AC485.80101@masslnc.org> <551ADC44.3@hoodriverlibrary.org> <551B4B34.8040604@masslnc.org> Message-ID: <3B433E90-77DC-42D6-A8BC-4050CBDF6FAB@bc.libraries.coop> +1 Sent by phone. Please pardon my thumbs. > On Mar 31, 2015, at 6:34 PM, Kathy Lussier wrote: > > Hi all, > > I'll make a motion to approve the revised budget from the 2015 conference planning team. > > Kathy > >> On 03/31/2015 01:41 PM, Buzzy Nielsen wrote: >> I think it would be challenging to implement a courier fee through Eventbrite at this point, personally. I'm still working on a sponsor for the cost, though. I may not be able to get $4,000, but maybe $3,000. I'll keep you posted. >> >> A revised budget is attached. On the "projected" worksheet, I increased the courier line item by $1,000 and decreased the recording accordingly. >> >> Cheers! >> Buzzy >> >> ************************************ >> Library Director >> Hood River County Library District >> 502 State Street >> Hood River, Oregon 97031 >> 541-387-7062 >> http://hoodriverlibrary.org >> >>> On 03/31/2015 09:00 AM, Kathy Lussier wrote: >>> Hi all, >>> >>> I would support a small fee to help defray the costs of the service. However, we need to think of a way to collect payment for the shuttle service. Maybe it's something we can handle through Eventbrite? >>> >>> Do you have any thoughts on this Buzzy? >>> >>> Kathy >> > > -- > Kathy Lussier > Project Coordinator > Massachusetts Library Network Cooperative > (508) 343-0128 > klussier at masslnc.org > Twitter: http://www.twitter.com/kmlussier > _______________________________________________ > eg-oversight-board mailing list > eg-oversight-board at list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board -------------- next part -------------- An HTML attachment was scrubbed... URL: