[Eg-oversight-board] Fwd: Evergreen participating in Outreachy again?

Tue Feb 16 14:48:12 EST 2016

Quoting Andrea Buntz Neiman <aneiman at kent.lib.md.us>:

> +1 on the survey idea.  Also agree that we should not commit to a  
> mentor-based project without clear expectations for the mentors.   
> Agree with Yamin that a docs project would present a lower barrier  
> of entry than a code project.

+1 on all of Andrea's comment. Also agree with Grace that a wider  
convo beyond EOB is best.

> ----- Original Message -----
> From: Grace Dunbar <gdunbar at esilibrary.com>
> To: Kathy Lussier <klussier at masslnc.org>
> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
> Sent: Tue, 16 Feb 2016 11:48:30 -0500 (EST)
> Subject: Re: [Eg-oversight-board] Fwd: Evergreen participating in  
> Outreachy	again?
>
> Ruth (and everyone),
> I think it's worth having a discussion about at the conference but I don't
> necessarily think the EOB meeting is a good place for it.  Happy to hear
> contradicting opinions though!
>
> Maybe it would be beneficial to get some input from the people we keep
> failing - people who are new or unfamiliar with the project/code/product.
> Do you think we could solicit some feedback at the conference by getting
> some people to hand out a quick anonymous survey at their presentations?
> Or making one available online and pushing it at the beginning or end of a
> talk?
>
> Things I think we could learn from a survey of first-timers/newbies:
> -- How easy is it to find information you want about Evergreen?
> -- What did you wish someone had explained to you about Evergreen?
> -- How confident do you feel asking questions of the community?  Do you
> think the community is accepting/encouraging?
> -- When you ask for help, how helpful is the assistance you receive from
> the community?  How could it be improved?
> -- Would you say you get too many opinions or not enough?
> etc. etc.
>
> So, maybe we start by asking people how the community can do better with
> supporting/explaining our product/process/needs... and that will lead us to
> some concrete improvements we can make to structure things better for a
> future mentoring program?
>
> Just an idea...
> Grace
>
> On Tue, Feb 16, 2016 at 11:26 AM, Kathy Lussier <klussier at masslnc.org>
> wrote:
>
>> Hi all,
>>
>> I'm going to chime in as the coordinator from our previous participation
>> in the Outreachy program. I concur with everything Grace said in her email.
>>
>> I love the idea of inviting students into our community to work on a
>> project, but I do think we need to work together ahead of time to establish
>> clear guidelines of the time that is expected from the mentor, what type of
>> guidance the mentor is expected to give a student, and how the student
>> should be interacting with the community.  I don't think this is something
>> we can quickly throw together, but is something that will take time to
>> develop.
>>
>> Going beyond the mentorship requirements, in terms of selecting projects
>> for interns to work on, I'll say one problem we've consistently come across
>> with coding projects is that there is a high bar for entry for contributing
>> code to the Evergreen project. We heard from interns who had trouble
>> getting an Evergreen installation up and running. When we last participated
>> in Outreachy, we didn't have any candidates who successfully completed the
>> requirement to fix a bitesize bug before submitting an application, even
>> though I know at least one candidate had an Evergreen install going early
>> in the application period. Maybe Grace is correct when she says it will
>> become easier once the web client is finished, but, even so, we do need to
>> work in the meantime on learning how to mentor.
>>
>> Kathy
>>
>>
>> On 02/16/2016 11:01 AM, Grace Dunbar wrote:
>>
>> Having participated as a mentor in the first round, I'd say that our
>> participation suffered from the same issue we've always had in these
>> situations (GSOC, etc.) - mainly, lack of time on behalf of the mentors.  I
>> would not qualify our mentorship of our Outreach participant as a success
>> because I don't feel like we met the stated goals of the program which were
>> to guide the participant through a small project wherein at the conclusion
>> they could see their code accepted and implemented in the project before
>> the end of the term.  Until we address our own issues with mentoring,
>> transparency, and the ability to successfully create small projects that
>> are achievable for the participants I don't think we should be
>> participating.
>> That said... I think that there will be many, many more opportunities for
>> participation in these programs once the web client is finished as the
>> platform will be much friendlier for a wider range of participants.
>> So, while I'm a big fan of the idea, I'm not a believer in our ability to
>> successfully mentor participants.  And I think it's unfair of us use these
>> participants as our learning curve.
>>
>> Grace
>>
>> On Tue, Feb 16, 2016 at 10:48 AM, Ruth Frasur <rfrasur at gmail.com> wrote:
>>
>>> While I know that this happened, I wasn't part of any of the logistical
>>> stuff.  On the one hand, I'm for anything that empowers women, encourages
>>> any participation in open source communities, and promotes Evergreen ILS
>>> beyond its community and users.  On the other hand, I don't really know
>>> enough about what this would entail to make an informed recommendation.
>>>
>>> On Tue, Feb 16, 2016 at 8:11 AM, Chris Sharp <
>>> <csharp at georgialibraries.org>csharp at georgialibraries.org> wrote:
>>>
>>>> For your consideration.  "Outreachy" was formerly known as the "Outreach
>>>> Project for Women", which Evergreen participated in a couple of years ago.
>>>> See details below.
>>>>
>>>> ----- Forwarded Message -----
>>>> > From: "Karen Sandler" < <karen at sfconservancy.org>
>>>> karen at sfconservancy.org>
>>>> > To: csharp at georgialibraries.org, "Kathy Lussier" <klussier at masslnc.org
>>>> >
>>>> > Sent: Tuesday, February 16, 2016 12:14:28 AM
>>>> > Subject: Evergreen participating in Outreachy again?
>>>> >
>>>> > Hi Kathy and Chris,
>>>> >
>>>> > The Outreachy program is looking for organizations to participate in
>>>> > round 12.  Do you think Evergreen would want to participate again?
>>>> > The round will open this week.
>>>> >
>>>> > Please let us know if Evergreen can participate again!
>>>> >
>>>> > karen
>>>> >
>>>> > On Mon, Jan 25, 2016 at 7:51 AM, Sarah A Sharp <sarah at thesharps.us>
>>>> > wrote:
>>>> >
>>>> >
>>>> > Dear coordinators and mentors,
>>>> >
>>>> > Thank you for being a part of our outreach program! The next round for
>>>> > Outreachy is scheduled to open on February 16, with an application
>>>> > deadline of March 22. Internships will run from May 23 to August 23.
>>>> >
>>>> > If your organization is interested in participating in the next round,
>>>> > please update your landing page, and let us know by February 16 if you
>>>> > will participate. Organization coordinators and mentors, please
>>>> > coordinate on the following:
>>>> >
>>>> > * Review set up information at
>>>> > https://wiki.gnome.org/Outreachy/Admin/GettingStarted
>>>> > * Secure funding for your org to sponsor at least one intern ($6,500)
>>>> > * Update your org's landing page
>>>> > * List your project ideas and recruit other mentors
>>>> > * Let us know at outreachy-admins at gnome.org that your org is
>>>> > participating
>>>> > * Start spreading the word about your org's internships - no need to
>>>> > wait for February 16
>>>> >
>>>> > We plan on having a twitter chat about Outreachy on Feb 16, to
>>>> > spotlight the organizations that are participating, and allow orgs to
>>>> > answer any questions people have. Participation in the chat is
>>>> > optional, but if you do want to participate, being able to link to a
>>>> > blog post that describes why you're passionate about your project
>>>> > would help us promote your project.
>>>> >
>>>> > The updated resources for the upcoming round are:
>>>> >
>>>> > * https://wiki.gnome.org/Outreachy/2016/MayAugust
>>>> >
>>>> > A page with a timeline and participating organizations listing; if
>>>> > you have funds secured you can add your organization there.
>>>> >
>>>> > * https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs and
>>>> > https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs/Proposal
>>>> >
>>>> > These pages have motivation and information for sponsorship; you
>>>> > can use and customize the text from the Proposal page to approach
>>>> > companies about sponsorship (please do a quick check with Karen,
>>>> > Sarah, and myself at <outreachy-admins at gnome.org>
>>>> outreachy-admins at gnome.org alias first to make
>>>> > sure we coordinate any efforts to approach the same company)
>>>> >
>>>> > * https://wiki.gnome.org/Outreachy/Admin/GettingStarted
>>>> >
>>>> > Please review this page when you are updating the landing page for
>>>> > your organization and if your organization plans to participate in
>>>> > Google Summer of Code
>>>> >
>>>> > * https://wiki.gnome.org/Outreachy#Contracts
>>>> >
>>>> > Please make all people who volunteer as mentors in your
>>>> > organization aware that they will need to sign a contract similar
>>>> > to this to be a mentor in the program. Interns cannot be paid until
>>>> > their mentors sign the contract, so it is important that mentors
>>>> > sign the contract as soon as the application system opens on Feb
>>>> > 16.
>>>> >
>>>> > * https://wiki.gnome.org/Outreachy#Eligibility
>>>> >
>>>> > As we announced last round, we have expanded the Outreachy program
>>>> > to include underrepresented people of color underrepresented in
>>>> > tech in the U.S.  Outreachy continues to be open internationally to
>>>> > women (cis and trans), trans men, and genderqueer people.
>>>> >
>>>> > Google Summer of Code (GSoC)
>>>> > https://developers.google.com/open-source/gsoc
>>>> >
>>>> > The applications for organizations to participate in GSoC will open
>>>> > February 8 and will close at 7pm UTC on Friday, February 19. I highly
>>>> > encourage organizations to apply for this program as it's a great
>>>> > opportunity to engage students with your project and is generously
>>>> > sponsored by Google.  Please note that GSoC deadlines are set in stone
>>>> > and be sure to work with participants and mentors to get things done
>>>> > by these deadlines as your organization participates in GSoC.
>>>> >
>>>> > Outreachy was created in response to low participation of women in
>>>> > GSoC, and we encourage women who are students and coders to apply for
>>>> > both programs if the organization they are interested in is
>>>> > participating in both. The dates for this round of Outreachy are
>>>> > intentionally set to be similar to GSoC dates. Outreachy application
>>>> > deadline is a couple days earlier to make sure that applicants
>>>> > eligible for GSoC don't miss the GSoC deadline.
>>>> >
>>>> > Please contact Karen, Marina, and myself at
>>>> <outreachy-admins at gnome.org>outreachy-admins at gnome.org
>>>> > alias if you have any questions. We hope you can join in for this
>>>> > round!
>>>> >
>>>> > Thanks,
>>>> > Sarah Sharp
>>>> >
>>>> >
>>>>
>>>> --
>>>> Chris Sharp
>>>> PINES System Administrator
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, Georgia 30345
>>>> (404) 235-7147 <%28404%29%20235-7147>
>>>> csharp at georgialibraries.org
>>>> http://pines.georgialibraries.org/
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>>>
>>>
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>>
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox Software, Inc.  -  The Open Source Experts
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS    www.esilibrary.com
>>
>>
>> _______________________________________________
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>>
>> --
>> Kathy Lussier
>> Project Coordinator
>> Massachusetts Library Network Cooperative(508) 343-0128klussier at masslnc.org
>> Twitter: http://www.twitter.com/kmlussier
>>
>>
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>>
>
>
> --
> Grace Dunbar, Vice President
> Equinox Software, Inc.  -  The Open Source Experts
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS    www.esilibrary.com
>
> --
> Andrea Buntz Neiman, MLS
> Librarian II, Public Services
> Kent County Public Library
> 408 High Street
> Chestertown MD 21620
> 410-778-3636 x2115
> www.kentcountylibrary.org
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-- 
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Sitka Manager
BC Libraries Cooperative
Tel: 1-855-383-5761 x1013
Email: sharon.herbert at bc.libraries.coop
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