[Eg-oversight-board] Fwd: issues re: sponsorship of the Evergreen "birthday party"

[Chris Sharp]

In the interest of continued transparency, I'll continue to forward these communications.  Please let me know if you have questions or concerns.

----- Forwarded Message -----
> From: "Tatiana H Prokrym" <tanya.prokrym at ncdcr.gov>
> To: "Timothy Spindler" <tspindler at cwmars.org>, "Ruth Frasur" <director at hagerstownlibrary.org>, "Chris Sharp"
> <csharp at georgialibraries.org>
> Cc: "Tony Sebro" <tony at sfconservancy.org>, evergreen at sfconservancy.org, evergreen-2016 at sfconservancy.org
> Sent: Monday, February 22, 2016 10:03:09 AM
> Subject: RE: issues re: sponsorship of the Evergreen "birthday party"
> 
> Hi everyone,
> 
> To put some perspective on this issue, the NC Cardinal staff felt that the
> idea of a celebration was a great idea.  GPLS approached us at last year’s
> conference.  We felt that a 10th year anniversary only comes around once.
> And it is a proven fact that the majority of large initiatives fail well
> before that time…so 10 years is a great achievement!
> 
> GPLS contacted Emerald Data who is officially sponsoring the reception.  They
> were amenable to the idea of celebrating/hosting the reception together.  We
> could have Emerald be the only sponsor of the reception and instead
> recognize GPLS at the reception.  The cake was going to be the only “sweet”
> item at the reception.
> 
> Please also note that half of the $2850 pledged by GPLS was already
> integrated into the general overall budget, not the full amount.  The only
> additional expenditures outside of the “general” sponsorship funding for
> catering was for the band ($850) and cake ($600).  I ran the conference
> numbers without the $2850 and it puts us in a scramble at this date to
> obtain more sponsorships.  It’s doable, just a bit stressful at this time.
> 
> Just wanted you to know how this came about.  No one here realized that this
> was unusual behavior.  Based upon past experiences, we felt that this was
> typical conference activity.
> 
> Tanya
> 
> From: Timothy Spindler [mailto:tspindler at cwmars.org]
> Sent: Monday, February 22, 2016 8:37 AM
> To: 'Ruth Frasur' <director at hagerstownlibrary.org>; Chris Sharp
> <csharp at georgialibraries.org>
> Cc: Tony Sebro <tony at sfconservancy.org>; evergreen at sfconservancy.org;
> evergreen-2016 at sfconservancy.org
> Subject: RE: issues re: sponsorship of the Evergreen "birthday party"
> 
> I’m wondering if we could still honor the spirit of the agreement with
> Emerald and recognize GPLS in a different way as the “founder” of Evergreen
> and not necessarily a sponsor of the birthday.
> 
> ____________________________
> Tim Spindler
> Executive Director
> tspindler at cwmars.org<mailto:tspindler at cwmars.org>
> 508-755-3323 x20
> C/W MARS, Inc.
> http://www.cwmars.org
> 
> 
> From: Ruth Frasur [mailto:director at hagerstownlibrary.org]
> Sent: Sunday, February 21, 2016 11:12 AM
> To: Chris Sharp
> Cc: Tony Sebro;
> evergreen at sfconservancy.org<mailto:evergreen at sfconservancy.org>;
> evergreen-2016 at sfconservancy.org<mailto:evergreen-2016 at sfconservancy.org>
> Subject: Re: issues re: sponsorship of the Evergreen "birthday party"
> 
> From my perspective, having only received this email at 4:45 p.m. on Friday
> afternoon, but not knowing how soon a decision needs to be made, #1 seems to
> be the most reasonable without all the exceptions, bad feelings, and extra
> work that #2 would engender.  There is no question that GPLS will be very
> explicitly highlighted during the reception no matter who sponsors it.  How
> could they not?  Evergreen was their idea and their project.
> 
> I also agree wholeheartedly with Tony's comment, "As a threshold matter:  the
> conference committee needs to have the flexibility to treat their revenue
> line items (e.g., specific sponsorship levels) as decoupled from specific
> expense line items."
> 
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
> 
> Our Kickin' Website<http://hagerstownlibrary.org/>  Our Rockin' Facebook
> Page<http://facebook.com/hjtplibrary>  and Stuff I've
> Read<http://pinterest.com/hjtplibrary/ruth-reads/>
> 

-- 
Chris Sharp
PINES System Administrator
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, Georgia 30345
(404) 235-7147
csharp at georgialibraries.org
http://pines.georgialibraries.org/