[Eg-oversight-board] 2016 Evergreen Conference Budget
Chris Sharp
csharp at georgialibraries.org
Wed Mar 9 11:50:43 EST 2016
I vote yes.
----- Original Message -----
> From: "Chauncey Montgomery" <chauncey at yourcl.org>
> To: eg-oversight-board at list.evergreen-ils.org
> Sent: Wednesday, March 9, 2016 11:29:52 AM
> Subject: Re: [Eg-oversight-board] 2016 Evergreen Conference Budget
>
> Second.
> CM
>
> On 03/09/2016 11:14 AM, Grace Dunbar wrote:
> > Hi all,
> > Attached is the latest revised budget for the 2016 conference. Sorry to
> > put the brakes on the last vote.
> > I move we accept the revision attached and call for an email vote once
> > the motion is seconded.
> > Thanks!
> > Grace
> >
> > On Tue, Mar 8, 2016 at 3:59 PM, Prokrym, Tatiana H
> > <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>> wrote:
> >
> > Hi Grace,____
> >
> > __ __
> >
> > All of the supplies are coming out of my budget. I incorporated the
> > supplies into my existing NC Cardinal line items as they are really
> > extensions of what I already pay for; I just added a little bit more
> > to my encumbrances for the conference. So there would be no line
> > item for posters, program brochures, name tags, badges, etc.
> > Because we have to use our Corrections Dept, this was the only way
> > to really handle supplies for us. If needed, I can print out my
> > supply budget as an fyi to the committee. ____
> >
> > __ __
> >
> > So in terms of line items we really only have the ones that were in
> > the March 3 budget. See below.____
> >
> > __ __
> >
> > Catering (from the Sheraton Hotel) (all inclusive: breaks,
> > breakfast, reception)____
> >
> > Band____
> >
> > Audio-visual equipment (includes wireless fees; from the Sheraton)____
> >
> > Attrition____
> >
> > EventBrite fees____
> >
> > Software Conservancy fees____
> >
> > __ __
> >
> > The keynote speaker waived his speaker fee. And in terms of A/V, I
> > have a breakdown by room that the Sheraton is currently reviewing.
> > They stated that the A/V bill would be one lump sum. I can check
> > again if needed. I think this basically boils down to 3 major
> > bills, food, band and a/v.____
> >
> > __ __
> >
> > Thanks!____
> >
> > Tanya____
> >
> > __ __
> >
> > *From:*Grace Dunbar [mailto:gdunbar at esilibrary.com
> > <mailto:gdunbar at esilibrary.com>]
> > *Sent:* Tuesday, March 08, 2016 2:22 PM
> > *To:* Prokrym, Tatiana H <tanya.prokrym at ncdcr.gov
> > <mailto:tanya.prokrym at ncdcr.gov>>
> > *Cc:* csharp at georgialibraries.org
> > <mailto:csharp at georgialibraries.org>; Chauncey Montgomery
> > <chauncey at yourcl.org <mailto:chauncey at yourcl.org>>;
> > tony at sfconservancy.org <mailto:tony at sfconservancy.org>;
> > evergreen-2016 at sfconservancy.org
> > <mailto:evergreen-2016 at sfconservancy.org>
> > *Subject:* Re: 2016 Evergreen Conference Budget____
> >
> > __ __
> >
> > Hi Tanya,____
> >
> > Since the EOB is going to try to do an email vote approval of this
> > so Bradley can start paying the bills I'd like to make sure we have
> > every payable on here so we don't have to waste your time doing this
> > again.____
> >
> > __ __
> >
> > Are there any other costs you can think of that you need a line item
> > for?____
> >
> > __ __
> >
> > I'm thinking you might need one for the badge holders.____
> >
> > What about signage printing?____
> >
> > Ribbons?____
> >
> > Maybe just a line item for "registration accessories & signage" that
> > will cover all of the above? $750?____
> >
> > __ __
> >
> > Thanks in advance!____
> >
> > Grace____
> >
> > __ __
> >
> > __ __
> >
> > On Thu, Mar 3, 2016 at 9:14 PM, Prokrym, Tatiana H
> > <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>> wrote:____
> >
> > Hi everyone,____
> >
> > ____
> >
> > I have attached the latest budget spreadsheet as of today, March
> > 3^rd . The spreadsheet includes the estimated budget (first
> > tab) and the actual receivables to date (second tab). I’ve
> > reviewed the numbers several times so I think it is accurate.
> > It looks like we have an excess amount of $2501.42 of actual
> > receivables over estimated payables.____
> >
> > ____
> >
> > Points of note:____
> >
> > ____
> >
> > 1.The excess is due in part to the increase in registration
> > numbers. The pre-conference registration numbers have greatly
> > exceeded expectations. ____
> >
> > 2.The number of exhibitors also exceeded expectations.____
> >
> > ____
> >
> > The reduction in the estimated A/V payable amount is another
> > large change from the estimated budget. There is more than a
> > 10% change in the A/V payables budget. There are two reasons
> > for the lower A/V costs:____
> >
> > ____
> >
> > 1.The State Library laptops became available for use during the
> > conference. Someone else had them reserved but we managed to
> > obtain them for the conference. I was able to remove laptop
> > rental. This action resulted in a significant reduction of costs
> > - laptop rental ($200 per laptop per 4 days per 3 rooms). ____
> >
> > 2.Originally, I added sales tax to the AV estimated costs, and
> > then added the Sheraton’s service multiplier on top of those
> > costs. This resulted in double-taxation. The reduction in cost
> > by removing the 6.5% tax rate I applied wasn’t that much but it
> > did reduce the overall cost a little bit.____
> >
> > ____
> >
> > In addition, Nicole and Susan have created a catering budget
> > which I can easily send to you. Nicole and Susan have selected
> > the menu if you would like to see what they have planned. Their
> > budget is just barely over the $35,000.____
> >
> > ____
> >
> > Also Greg Sloan, the Sheraton AV Manager, is currently reviewing
> > the rest of the AV estimated costs. He thinks he can save us
> > more money. Greg will be emailing us recommendations and I will
> > pass them on. He also stated that he would send a better
> > quotation on a/v recording. The BC Cooperative sponsored one day
> > of A/V recording. That might be a place to put some of the
> > excess dollars. I don’t know the protocol for this.____
> >
> > ____
> >
> > Happy reading!____
> >
> > ____
> >
> > Tanya____
> >
> > ________________________________________________
> > Tanya Prokrym - NC Cardinal Program Director____
> >
> > North Carolina Department of Natural and Cultural Resources
> >
> > 919 807 7424 <tel:919%20807%207424> office____
> >
> > 919 733 8748 <tel:919%20733%208748> fax____
> >
> > tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>____
> >
> > ____
> >
> > State Library of North Carolina
> > 4640 Mail Service Center
> > Raleigh, NC 27699-4640____
> >
> > NC compares 2 nccardinal____
> >
> > /Email correspondence to and from this address is subject to
> > the/____
> >
> > /North Carolina Public Records Law and may be disclosed to third
> > parties./____
> >
> > ____
> >
> >
> >
> > ____
> >
> > __ __
> >
> > -- ____
> >
> > Grace Dunbar, Vice President
> > Equinox - Open Your Library
> > gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> > 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com>____
> >
> >
> >
> >
> > --
> > Grace Dunbar, Vice President
> > Equinox - Open Your Library
> > gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> > 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com>
> >
> >
> > _______________________________________________
> > eg-oversight-board mailing list
> > eg-oversight-board at list.evergreen-ils.org
> > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
--
Chris Sharp
PINES System Administrator
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, Georgia 30345
(404) 235-7147
csharp at georgialibraries.org
http://pines.georgialibraries.org/
More information about the eg-oversight-board
mailing list