[Eg-oversight-board] Agenda for tomorrow's EOB meeting

[Gagnon, Ron]

Grace and all,
Personally I was appalled that the SFC admitted they have to add pennies to
keep track of payments to their interns!  Though I don't have a better
alternative service to offer, I have serious concerns about them holding
our money.

Having been on the Massachusetts conference committee a few years ago, I
feel that finding sponsors and vendors to underwrite the conference was one
of the more difficult things, if only because it's something we never have
to.  I know this was touched on today and progress is being made on some
continuity, and that is good news.

Ron

On Wed, Sep 21, 2016 at 3:38 PM, Grace Dunbar <gdunbar at esilibrary.com>
wrote:

> Hi all,
> I'm including a quick recap of takeaways from the SFC/EOB meeting today.
> If anyone wants to chat about any of these at tomorrow's meeting, please
> let me know and I'll add it to the agenda specifically.
>
> *SFC pointed out that they would be happy to transition us elsewhere if we
> weren't happy.
> *SFC reminded us that we can hire an outside firm to manage the conference.
> *SFC recently hired another person - 50% of his time will be dedicated to
> the accounting software project.
> *Member mailing lists are now monitored.
> *Communication issues were discussed. The SFC provided more methods for
> getting in touch with them. However issues of long (or no) response times
> for emails was not satisfactorily resolved.
> *Conference issues were discussed.  The two top issues for the SFC were
> communication/consistency and invoicing.  Invoicing is a very real issue
> and something the EOB conference committee should discuss to determine what
> can be done to mitigate invoicing individuals for registrations.
> *Communication and consistency year-to-year for the conference was
> discussed at length.
>
> I have quite a bit of knowledge of the conference issues since prior to
> the SFC, Equinox performed the fiduciary duties to the Evergreen community
> pro bono.  Equinox signed the contracts with the venues, received money,
> wrote the checks, balanced the ledger, etc.  When Evergreen moved to the
> SFC, Equinox transferred those funds and that responsibility - however at
> that point I began serving on the conference committees and have been
> witness to every conference.
>
> My personal view is that of some of the reasons we're having trouble is
> that the SFC projects up to that point didn't know how to run their own
> conferences.  Therefore, the SFC was used to stepping in and handling it.
> When they attempted that with our group there was some friction because we
> have very capable people and our local committees have great local
> connections.  Our conferences are unique.
>
> Because of this friction, our overall high level of competence, and other
> factors, the SFC gave us perhaps more control over the conferences than
> other member projects... but the expectations on both sides weren't clearly
> defined which has led us to where we are now.  I think we're all making
> good progress though, and this call was a step in the right direction to
> get everyone's thoughts and needs out in the open.
>
> Lastly, I still have concerns about the accounting practices and software.
> I asked Galen to run the ledger for tomorrow's EOB meeting and it appears
> that the NC check from the conference is *still* not in our ledger.
> https://wiki.evergreen-ils.org/doku.php?id=governance:
> financials:update_2016_09_21
> I feel that there are problems with both the structure of the software and
> the workflow process.
>
> Thoughts?
>
> Grace
>
>
> On Wed, Sep 21, 2016 at 11:50 AM, Sharon Herbert <
> sharon.herbert at bc.libraries.coop> wrote:
>
>> Hi Grace,
>>
>> I've added a few more potential grant opportunities to the spreadsheet
>> that Kathy sent me - IMLS and Mellon grants look promising, but as we don't
>> have access to these in Canada, board members may know more about the
>> process and 501(3)(c) requirment, etc.
>> https://docs.google.com/spreadsheets/d/132a10eZE7SOssSs_LdbZ
>> 7JuY1u089h18FR2LhxxoVlg/edit?usp=sharing
>>
>> We can defer discussion on this until the next meeting if time is an
>> issue; the agenda is pretty full already.
>>
>> Thanks,
>> Sharon
>> Quoting Grace Dunbar <gdunbar at esilibrary.com>:
>>
>> Hi
>>> Please let me know if there's anything I've missed for the agenda
>>> tomorrow.
>>>
>>> https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2016-9-22
>>>
>>> Thanks!
>>> Grace
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox - Open Your Library
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>
>>
>>
>> --
>> Sharon Herbert
>> Sitka Manager | BC Libraries Cooperative
>> Toll-free: 1-855-383-5761 x1013 | Skype: sherbert42
>> Email: sharon.herbert at bc.libraries.coop | Twitter @sherbertbc
>> Website: http://bc.libraries.coop
>>
>>
>> _______________________________________________
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>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>
>
>
> --
> Grace Dunbar, Vice President
> Equinox - Open Your Library
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS  |  www.esilibrary.com
>
>
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>


-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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