From director at hagerstownlibrary.org  Mon Apr  3 09:46:02 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Mon, 3 Apr 2017 09:46:02 -0400
Subject: [Eg-oversight-board] EOB Voting Update
In-Reply-To: <CY4PR1601MB12388CD9F0EA3F5932430F4C81370@CY4PR1601MB1238.namprd16.prod.outlook.com>
References: <CALh4dLC_76DKvD77MXhGRSDHeyCQCPSCfjZgecxs+EoZHkRoQg@mail.gmail.com>
 <CAOrp-BtRSRv564gRxA_zwaCDX3pufHSaRwVdDpsLo71w+NGjaA@mail.gmail.com>
 <CAO8ar=kvz60jvKF5r3EHD7wLJohaGNwujBT8JYm3D-+4tQwRMA@mail.gmail.com>
 <CAO8ar=mSjeMRcvBzXmMNARMEMrh=j1vK8xNmy0A5aX1dqsR6Jw@mail.gmail.com>
 <CY4PR1601MB12388CD9F0EA3F5932430F4C81370@CY4PR1601MB1238.namprd16.prod.outlook.com>
Message-ID: <CAGKJA8ghTi9DCLVPgQ+Ep5nNKMVjaQp=TZPCF-9YH1gH6Ue5Eg@mail.gmail.com>

Thanks for all the congratulations.  Mike, you were a worthy opponent.  The
singers and storytellers will spread the tale of your honor and bravery far
and wide and for years to come.
Terran, congratulations!

On Fri, Mar 31, 2017 at 9:07 AM, Garry Collum <
Garry.Collum at kentonlibrary.org> wrote:

> Congratulations Terran
> ------------------------------
> *From:* eg-oversight-board <eg-oversight-board-bounces@
> list.evergreen-ils.org> on behalf of Mike Rylander <mrylander at gmail.com>
> *Sent:* Friday, March 31, 2017 9:03:05 AM
> *To:* Grace Dunbar
> *Cc:* Holly Brennan; eg-oversight-board; thomas, scott
> *Subject:* Re: [Eg-oversight-board] EOB Voting Update
>
> And Terran, congratulations to you as well!
>
> Regards,
>
> Mike Rylander
>
> --   Sent from my phone, please pardon my thumbs.
>  | President
>  | Equinox Open Library Initiative
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  miker at EquinoxInitiative.org
>  | web:  http://EquinoxInitiative.org
>
> On Mar 31, 2017 9:01 AM, "Mike Rylander" <mrylander at gmail.com> wrote:
>
> Ruth, it was a hard-fought battle, and I congratulate you! ;)
>
> Regards,
>
> Mike Rylander
>
> --   Sent from my phone, please pardon my thumbs.
>
>  | President
>  | Equinox Open Library Initiative
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  miker at EquinoxInitiative.org
>  | web:  http://EquinoxInitiative.org
>
> On Mar 31, 2017 8:59 AM, "Grace Dunbar" <gdunbar at equinoxinitiative.org>
> wrote:
>
>> Congratulations to Terran McCanna, the new EOB Secretary!
>>
>> And with that, voting concludes.
>> Ruth, can you email the SFC with the updates?
>> Grace
>>
>> On Thu, Mar 30, 2017 at 9:26 AM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> Congratulations to Ruth Frasur, our new Vice Chair!
>>>
>>> We have one more Officer chair to elect, and that is for Secretary. The
>>> candidates are: Garry Collum, Sharon Herbert, Ron Gagnon, and me (Terran
>>> McCanna).
>>>
>>> An OpaVote ballot will be sent out shortly. As before, if any of the
>>> candidates would like to respond with a brief pitch as to why you should be
>>> elected as Secretary, please feel free to do so!
>>>
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Grace Dunbar
>> Vice President
>> Equinox Open Library Initiative <http://EquinoxInitiative.org>
>> 1-877-673-6457 <(877)%20673-6457>
>> Grace at EquinoxInitiative.org
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From director at hagerstownlibrary.org  Wed Apr  5 10:28:28 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 5 Apr 2017 10:28:28 -0400
Subject: [Eg-oversight-board] EOB Minutes Draft (check it, homey)
Message-ID: <CAGKJA8joCnt70w+aj_NQRTjpMaskpJWqK0gNWUnvYp55oOD_SA@mail.gmail.com>

EOB Meeting at 9:06 a.m. in Riverview

Board Member Introductions

One public attendee from King County Public Library ? Washington

No committee reports.

March meeting minutes validated

Old Business

1.       SFC representative

Questions were asked about whether or not the representative to the SFC
needs to be either a board member or officer.

Amy Terlaga, outgoing board member, agreed that she would be interested.

The motion was made to update the Rules of Governance to allow non-board
members to serve as liaison.

Mike Rylander motion, Terran 2nd.  MC

Mike Rylander agreed to update the GIT repository.

The motion was made to appoint Amy Terlaga to continue as representative to
the SFC.

Ruth Frasur motion, Terran 2nd, MC

2.       SFC and Evergreen Project

MOBIUS, CW/Mars, Equinox OLI have expressed interest

External group was SPI (Software in the Public Interest)

Possibility of forming project non-profit and contracting out for services

List of tasks/questions for potential umbrella organizations to help vet
appropriateness for EG project.

                Taskforce will take responsibility for populating list and
reporting to EOB prior to May EOB meeting.

3.       Goal of May 2018 to establish transfer of assets from SFC to

4.       April IRC meeting will be cancelled in lieu of meeting at
conference.  Any 2018 conference budgetary action by the EOB will be taken
through email listserv.  Next IRC meeting will be 3rd Thursday of May.

New Business

1.        Mike Rylander has adjusted the Rules of Governance to reflect the
allowance of a non-board member to serve as representative to the Software
Freedom Conservancy.

Motion to accept changes and push to GIT made by Terran and 2nd provided by
Ron.

Meeting adjourned at 10:20 a.m.

-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From tspindler at cwmars.org  Mon Apr 10 13:21:09 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Mon, 10 Apr 2017 13:21:09 -0400
Subject: [Eg-oversight-board] EOB Update
Message-ID: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>

Who has access to update this page?

http://evergreen-ils.org/governance/

Can some who does update it with the new members?

-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From rhamby at equinoxinitiative.org  Mon Apr 10 13:32:38 2017
From: rhamby at equinoxinitiative.org (Rogan Hamby)
Date: Mon, 10 Apr 2017 13:32:38 -0400
Subject: [Eg-oversight-board] EOB Update
In-Reply-To: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
References: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
Message-ID: <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>

I can do it.  I'll take care of it today.


Rogan Hamby

Data and Project Analyst

Equinox Open Library Initiative

phone:  1-877-OPEN-ILS (673-6457)

email:  rogan at EquinoxInitiative.org
web:  http://EquinoxInitiative.org

On Mon, Apr 10, 2017 at 1:21 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> Who has access to update this page?
>
> http://evergreen-ils.org/governance/
>
> Can some who does update it with the new members?
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From tmccanna at georgialibraries.org  Tue Apr 11 10:12:05 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Tue, 11 Apr 2017 10:12:05 -0400
Subject: [Eg-oversight-board] EOB Update
In-Reply-To: <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>
References: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
 <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>
Message-ID: <CALh4dLCqJfjwmhnNf2pbMos9km=9gokY2YfnYSYd5ZbbyEHH3A@mail.gmail.com>

Thanks, Rogan!

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Mon, Apr 10, 2017 at 1:32 PM, Rogan Hamby <rhamby at equinoxinitiative.org>
wrote:

> I can do it.  I'll take care of it today.
>
>
> Rogan Hamby
>
> Data and Project Analyst
>
> Equinox Open Library Initiative
>
> phone:  1-877-OPEN-ILS (673-6457)
>
> email:  rogan at EquinoxInitiative.org
> web:  http://EquinoxInitiative.org
>
> On Mon, Apr 10, 2017 at 1:21 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> Who has access to update this page?
>>
>> http://evergreen-ils.org/governance/
>>
>> Can some who does update it with the new members?
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From director at hagerstownlibrary.org  Thu Apr 13 12:35:53 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Thu, 13 Apr 2017 12:35:53 -0400
Subject: [Eg-oversight-board] EOB Update
In-Reply-To: <CALh4dLCqJfjwmhnNf2pbMos9km=9gokY2YfnYSYd5ZbbyEHH3A@mail.gmail.com>
References: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
 <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>
 <CALh4dLCqJfjwmhnNf2pbMos9km=9gokY2YfnYSYd5ZbbyEHH3A@mail.gmail.com>
Message-ID: <CAGKJA8iNenp7K5oeGLZThYoy2Tpg+JF=yF3CGBjAD4WEPbjpVw@mail.gmail.com>

I believe we talked about just doing any business between now and May
through email, but I wanted to double check.  I know I need to get the
minutes sent out from the Conference EOB meeting.

On Tue, Apr 11, 2017 at 10:12 AM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> Thanks, Rogan!
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Mon, Apr 10, 2017 at 1:32 PM, Rogan Hamby <rhamby at equinoxinitiative.org
> > wrote:
>
>> I can do it.  I'll take care of it today.
>>
>>
>> Rogan Hamby
>>
>> Data and Project Analyst
>>
>> Equinox Open Library Initiative
>>
>> phone:  1-877-OPEN-ILS (673-6457)
>>
>> email:  rogan at EquinoxInitiative.org
>> web:  http://EquinoxInitiative.org
>>
>> On Mon, Apr 10, 2017 at 1:21 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Who has access to update this page?
>>>
>>> http://evergreen-ils.org/governance/
>>>
>>> Can some who does update it with the new members?
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From tspindler at cwmars.org  Thu Apr 13 12:37:11 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Thu, 13 Apr 2017 12:37:11 -0400
Subject: [Eg-oversight-board] EOB Update
In-Reply-To: <CAGKJA8iNenp7K5oeGLZThYoy2Tpg+JF=yF3CGBjAD4WEPbjpVw@mail.gmail.com>
References: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
 <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>
 <CALh4dLCqJfjwmhnNf2pbMos9km=9gokY2YfnYSYd5ZbbyEHH3A@mail.gmail.com>
 <CAGKJA8iNenp7K5oeGLZThYoy2Tpg+JF=yF3CGBjAD4WEPbjpVw@mail.gmail.com>
Message-ID: <CANDPLDbX_hbqxEN+G+zh67MjgXRpGA+rXP2j+6ek2y_7mM7npw@mail.gmail.com>

I remember discussing the next meeting to be held in May since we met in
April at the conference.

Tim

On Thu, Apr 13, 2017 at 12:35 PM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> I believe we talked about just doing any business between now and May
> through email, but I wanted to double check.  I know I need to get the
> minutes sent out from the Conference EOB meeting.
>
> On Tue, Apr 11, 2017 at 10:12 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> Thanks, Rogan!
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Mon, Apr 10, 2017 at 1:32 PM, Rogan Hamby <
>> rhamby at equinoxinitiative.org> wrote:
>>
>>> I can do it.  I'll take care of it today.
>>>
>>>
>>> Rogan Hamby
>>>
>>> Data and Project Analyst
>>>
>>> Equinox Open Library Initiative
>>>
>>> phone:  1-877-OPEN-ILS (673-6457)
>>>
>>> email:  rogan at EquinoxInitiative.org
>>> web:  http://EquinoxInitiative.org
>>>
>>> On Mon, Apr 10, 2017 at 1:21 PM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Who has access to update this page?
>>>>
>>>> http://evergreen-ils.org/governance/
>>>>
>>>> Can some who does update it with the new members?
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From director at hagerstownlibrary.org  Thu Apr 13 12:39:05 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Thu, 13 Apr 2017 12:39:05 -0400
Subject: [Eg-oversight-board] EOB Update
In-Reply-To: <CANDPLDbX_hbqxEN+G+zh67MjgXRpGA+rXP2j+6ek2y_7mM7npw@mail.gmail.com>
References: <CANDPLDZQY=gysGf=CSgkbepB5ORz=S0=QPmt5xFJ3A0FrC2otw@mail.gmail.com>
 <CAJG3p12ZrGVmFN7bjecS1CbhJ5RNQmLMk7Rv-mspwOEs++_YRQ@mail.gmail.com>
 <CALh4dLCqJfjwmhnNf2pbMos9km=9gokY2YfnYSYd5ZbbyEHH3A@mail.gmail.com>
 <CAGKJA8iNenp7K5oeGLZThYoy2Tpg+JF=yF3CGBjAD4WEPbjpVw@mail.gmail.com>
 <CANDPLDbX_hbqxEN+G+zh67MjgXRpGA+rXP2j+6ek2y_7mM7npw@mail.gmail.com>
Message-ID: <CAGKJA8ifwarJ0uBBHkT5tZXsomH=mZ5oSxHoK-khyqNFuOKFoA@mail.gmail.com>

Thank you.  My recollection as well.

On Thu, Apr 13, 2017 at 12:37 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I remember discussing the next meeting to be held in May since we met in
> April at the conference.
>
> Tim
>
> On Thu, Apr 13, 2017 at 12:35 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> I believe we talked about just doing any business between now and May
>> through email, but I wanted to double check.  I know I need to get the
>> minutes sent out from the Conference EOB meeting.
>>
>> On Tue, Apr 11, 2017 at 10:12 AM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> Thanks, Rogan!
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Mon, Apr 10, 2017 at 1:32 PM, Rogan Hamby <
>>> rhamby at equinoxinitiative.org> wrote:
>>>
>>>> I can do it.  I'll take care of it today.
>>>>
>>>>
>>>> Rogan Hamby
>>>>
>>>> Data and Project Analyst
>>>>
>>>> Equinox Open Library Initiative
>>>>
>>>> phone:  1-877-OPEN-ILS (673-6457)
>>>>
>>>> email:  rogan at EquinoxInitiative.org
>>>> web:  http://EquinoxInitiative.org
>>>>
>>>> On Mon, Apr 10, 2017 at 1:21 PM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Who has access to update this page?
>>>>>
>>>>> http://evergreen-ils.org/governance/
>>>>>
>>>>> Can some who does update it with the new members?
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From director at hagerstownlibrary.org  Thu Apr 13 15:42:03 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Thu, 13 Apr 2017 15:42:03 -0400
Subject: [Eg-oversight-board] Unapproved Minutes from EVGILS2017
Message-ID: <CAGKJA8iiGkK0q81+FT3HxLtDudO8sAi8CN6x877o2waLuJN9gw@mail.gmail.com>

You can check them at
https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:20170405

-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From terlaga at biblio.org  Tue Apr 18 17:00:45 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Tue, 18 Apr 2017 17:00:45 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for
	your approval
Message-ID: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>

Hello Evergreen Oversight Board,

I've worked with Maegan Bragg of MOBIUS to produce the conference budget
for the 2018 Evergreen International Conference in St. Charles, Missouri.

This budget projects 200 attendees because Debbie Luchenbill and Maegan
feel fairly confident that given the conference's good location next year,
we should be able to hit those numbers.  They are projecting a net of over
$20,000 so we could bring those attendee numbers down if you wanted us to
be more conservative in our estimate.

Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
examples in putting together some of her numbers (ex - sponsorship counts,
exhibitor counts).

MOBIUS will be providing their own projectors for the conference, which
will help reduce the A/V costs.

After reviewing this budget (two documents), please refer all questions to
me and I will check with Maegan and Debbie before responding.

Once you're satisfied, I am requesting that you vote on this budget (with
possible revisions) via email as we still need to secure the venue, the St.
Charles Convention Center, with the adjoining Embassy Suites.

Thank you for your time and consideration.

Amy

-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From director at hagerstownlibrary.org  Tue Apr 18 17:12:36 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Tue, 18 Apr 2017 17:12:36 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
Message-ID: <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>

I'm concerned about the attendance projections.  It seems we used the same
reasoning to have higher estimates for the Covington location in 2017 and
didn't realize those projections.

On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hello Evergreen Oversight Board,
>
> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>
> This budget projects 200 attendees because Debbie Luchenbill and Maegan
> feel fairly confident that given the conference's good location next year,
> we should be able to hit those numbers.  They are projecting a net of over
> $20,000 so we could bring those attendee numbers down if you wanted us to
> be more conservative in our estimate.
>
> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
> examples in putting together some of her numbers (ex - sponsorship counts,
> exhibitor counts).
>
> MOBIUS will be providing their own projectors for the conference, which
> will help reduce the A/V costs.
>
> After reviewing this budget (two documents), please refer all questions to
> me and I will check with Maegan and Debbie before responding.
>
> Once you're satisfied, I am requesting that you vote on this budget (with
> possible revisions) via email as we still need to secure the venue, the St.
> Charles Convention Center, with the adjoining Embassy Suites.
>
> Thank you for your time and consideration.
>
> Amy
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From terlaga at biblio.org  Tue Apr 18 17:47:37 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Tue, 18 Apr 2017 21:47:37 +0000
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
Message-ID: <CAK2aoT1MZO0TT8eoQqiXn-aFP-Aud_Z5cCcsFadAtyNcd-BTBg@mail.gmail.com>

We could knock those down.

How low would you like us to go?


Amy

On Tue, Apr 18, 2017 at 5:12 PM Ruth Frasur <director at hagerstownlibrary.org>
wrote:

> I'm concerned about the attendance projections.  It seems we used the same
> reasoning to have higher estimates for the Covington location in 2017 and
> didn't realize those projections.
>
> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hello Evergreen Oversight Board,
>>
>> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
>> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>>
>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>> feel fairly confident that given the conference's good location next year,
>> we should be able to hit those numbers.  They are projecting a net of over
>> $20,000 so we could bring those attendee numbers down if you wanted us to
>> be more conservative in our estimate.
>>
>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
>> examples in putting together some of her numbers (ex - sponsorship counts,
>> exhibitor counts).
>>
>> MOBIUS will be providing their own projectors for the conference, which
>> will help reduce the A/V costs.
>>
>> After reviewing this budget (two documents), please refer all questions
>> to me and I will check with Maegan and Debbie before responding.
>>
>> Once you're satisfied, I am requesting that you vote on this budget (with
>> possible revisions) via email as we still need to secure the venue, the St.
>> Charles Convention Center, with the adjoining Embassy Suites.
>>
>> Thank you for your time and consideration.
>>
>> Amy
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From tmccanna at georgialibraries.org  Tue Apr 18 18:36:20 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Tue, 18 Apr 2017 18:36:20 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
Message-ID: <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>

I too have concerns about the number. The conference has only ever hit the
200 mark once in its history. If we look at the average of the last 5
years, it's only 146 and that includes the unusually high Raleigh
numbers.We did get a bump in Raleigh because there were so many attendees
from NC there because there are so many libraries moving onto Evergreen or
getting ready to move to Evergreen, but I'm not confident we'd get that
bump anywhere else. I'd feel better if we planned low - maybe 140.



Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> I'm concerned about the attendance projections.  It seems we used the same
> reasoning to have higher estimates for the Covington location in 2017 and
> didn't realize those projections.
>
> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hello Evergreen Oversight Board,
>>
>> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
>> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>>
>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>> feel fairly confident that given the conference's good location next year,
>> we should be able to hit those numbers.  They are projecting a net of over
>> $20,000 so we could bring those attendee numbers down if you wanted us to
>> be more conservative in our estimate.
>>
>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
>> examples in putting together some of her numbers (ex - sponsorship counts,
>> exhibitor counts).
>>
>> MOBIUS will be providing their own projectors for the conference, which
>> will help reduce the A/V costs.
>>
>> After reviewing this budget (two documents), please refer all questions
>> to me and I will check with Maegan and Debbie before responding.
>>
>> Once you're satisfied, I am requesting that you vote on this budget (with
>> possible revisions) via email as we still need to secure the venue, the St.
>> Charles Convention Center, with the adjoining Embassy Suites.
>>
>> Thank you for your time and consideration.
>>
>> Amy
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From tspindler at cwmars.org  Wed Apr 19 08:19:10 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 08:19:10 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
Message-ID: <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>

I agree that using a 5 year average may be a good model for projecting
numbers unless you have some compelling data to indicate that would be
wrong.

Tim

On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> I too have concerns about the number. The conference has only ever hit the
> 200 mark once in its history. If we look at the average of the last 5
> years, it's only 146 and that includes the unusually high Raleigh
> numbers.We did get a bump in Raleigh because there were so many attendees
> from NC there because there are so many libraries moving onto Evergreen or
> getting ready to move to Evergreen, but I'm not confident we'd get that
> bump anywhere else. I'd feel better if we planned low - maybe 140.
>
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> I'm concerned about the attendance projections.  It seems we used the
>> same reasoning to have higher estimates for the Covington location in 2017
>> and didn't realize those projections.
>>
>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hello Evergreen Oversight Board,
>>>
>>> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
>>> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>>>
>>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>>> feel fairly confident that given the conference's good location next year,
>>> we should be able to hit those numbers.  They are projecting a net of over
>>> $20,000 so we could bring those attendee numbers down if you wanted us to
>>> be more conservative in our estimate.
>>>
>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
>>> examples in putting together some of her numbers (ex - sponsorship counts,
>>> exhibitor counts).
>>>
>>> MOBIUS will be providing their own projectors for the conference, which
>>> will help reduce the A/V costs.
>>>
>>> After reviewing this budget (two documents), please refer all questions
>>> to me and I will check with Maegan and Debbie before responding.
>>>
>>> Once you're satisfied, I am requesting that you vote on this budget
>>> (with possible revisions) via email as we still need to secure the venue,
>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>
>>> Thank you for your time and consideration.
>>>
>>> Amy
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From terlaga at biblio.org  Wed Apr 19 08:35:31 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Wed, 19 Apr 2017 12:35:31 +0000
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
Message-ID: <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>

Hi all--

The five year attendance average is 145.8.

Round up to 150?


On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
wrote:

> I agree that using a 5 year average may be a good model for projecting
> numbers unless you have some compelling data to indicate that would be
> wrong.
>
> Tim
>
> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I too have concerns about the number. The conference has only ever hit
>> the 200 mark once in its history. If we look at the average of the last 5
>> years, it's only 146 and that includes the unusually high Raleigh
>> numbers.We did get a bump in Raleigh because there were so many attendees
>> from NC there because there are so many libraries moving onto Evergreen or
>> getting ready to move to Evergreen, but I'm not confident we'd get that
>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>
>>
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> I'm concerned about the attendance projections.  It seems we used the
>>> same reasoning to have higher estimates for the Covington location in 2017
>>> and didn't realize those projections.
>>>
>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hello Evergreen Oversight Board,
>>>>
>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>> Missouri.
>>>>
>>>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>>>> feel fairly confident that given the conference's good location next year,
>>>> we should be able to hit those numbers.  They are projecting a net of over
>>>> $20,000 so we could bring those attendee numbers down if you wanted us to
>>>> be more conservative in our estimate.
>>>>
>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>> counts, exhibitor counts).
>>>>
>>>> MOBIUS will be providing their own projectors for the conference, which
>>>> will help reduce the A/V costs.
>>>>
>>>> After reviewing this budget (two documents), please refer all questions
>>>> to me and I will check with Maegan and Debbie before responding.
>>>>
>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>> (with possible revisions) via email as we still need to secure the venue,
>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>
>>>> Thank you for your time and consideration.
>>>>
>>>> Amy
>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>>
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From tspindler at cwmars.org  Wed Apr 19 08:36:51 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 08:36:51 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
Message-ID: <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>

Rounding up to 150 sounds good to me.  I can't imagine it changes cost
projections.

On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hi all--
>
> The five year attendance average is 145.8.
>
> Round up to 150?
>
>
> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> I agree that using a 5 year average may be a good model for projecting
>> numbers unless you have some compelling data to indicate that would be
>> wrong.
>>
>> Tim
>>
>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> I too have concerns about the number. The conference has only ever hit
>>> the 200 mark once in its history. If we look at the average of the last 5
>>> years, it's only 146 and that includes the unusually high Raleigh
>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>> from NC there because there are so many libraries moving onto Evergreen or
>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>
>>>
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'm concerned about the attendance projections.  It seems we used the
>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>> and didn't realize those projections.
>>>>
>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hello Evergreen Oversight Board,
>>>>>
>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>> Missouri.
>>>>>
>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>> to be more conservative in our estimate.
>>>>>
>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>>> counts, exhibitor counts).
>>>>>
>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>> which will help reduce the A/V costs.
>>>>>
>>>>> After reviewing this budget (two documents), please refer all
>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>
>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>
>>>>> Thank you for your time and consideration.
>>>>>
>>>>> Amy
>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-
>>>>> oversight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-
>>>> oversight-board
>>>>
>>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-
>>> oversight-board
>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>



-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From gagnon at noblenet.org  Wed Apr 19 08:55:33 2017
From: gagnon at noblenet.org (Gagnon, Ron)
Date: Wed, 19 Apr 2017 08:55:33 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
Message-ID: <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>

I would also be more comfortable with the 150 attendee figure.
Ron

On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
> projections.
>
> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> The five year attendance average is 145.8.
>>
>> Round up to 150?
>>
>>
>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I agree that using a 5 year average may be a good model for projecting
>>> numbers unless you have some compelling data to indicate that would be
>>> wrong.
>>>
>>> Tim
>>>
>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> I too have concerns about the number. The conference has only ever hit
>>>> the 200 mark once in its history. If we look at the average of the last 5
>>>> years, it's only 146 and that includes the unusually high Raleigh
>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>
>>>>
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> I'm concerned about the attendance projections.  It seems we used the
>>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>>> and didn't realize those projections.
>>>>>
>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hello Evergreen Oversight Board,
>>>>>>
>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>> Missouri.
>>>>>>
>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>> to be more conservative in our estimate.
>>>>>>
>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>>>> counts, exhibitor counts).
>>>>>>
>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>> which will help reduce the A/V costs.
>>>>>>
>>>>>> After reviewing this budget (two documents), please refer all
>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>
>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>
>>>>>> Thank you for your time and consideration.
>>>>>>
>>>>>> Amy
>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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From director at hagerstownlibrary.org  Wed Apr 19 09:20:09 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 09:20:09 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
Message-ID: <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>

+1 to the 150 number.

On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> I would also be more comfortable with the 150 attendee figure.
> Ron
>
> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>> projections.
>>
>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> The five year attendance average is 145.8.
>>>
>>> Round up to 150?
>>>
>>>
>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> I agree that using a 5 year average may be a good model for projecting
>>>> numbers unless you have some compelling data to indicate that would be
>>>> wrong.
>>>>
>>>> Tim
>>>>
>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> I too have concerns about the number. The conference has only ever hit
>>>>> the 200 mark once in its history. If we look at the average of the last 5
>>>>> years, it's only 146 and that includes the unusually high Raleigh
>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>
>>>>>
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> I'm concerned about the attendance projections.  It seems we used the
>>>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>>>> and didn't realize those projections.
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>
>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>> Missouri.
>>>>>>>
>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>> to be more conservative in our estimate.
>>>>>>>
>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>
>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>> which will help reduce the A/V costs.
>>>>>>>
>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>
>>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>
>>>>>>> Thank you for your time and consideration.
>>>>>>>
>>>>>>> Amy
>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
> www.noblenet.org
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From terlaga at biblio.org  Wed Apr 19 09:38:31 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Wed, 19 Apr 2017 09:38:31 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
Message-ID: <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>

Hi all--

Here is the revised budget with the 150 attendance figure.

Amy

On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> +1 to the 150 number.
>
> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> I would also be more comfortable with the 150 attendee figure.
>> Ron
>>
>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>> projections.
>>>
>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hi all--
>>>>
>>>> The five year attendance average is 145.8.
>>>>
>>>> Round up to 150?
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>> wrote:
>>>>
>>>>> I agree that using a 5 year average may be a good model for projecting
>>>>> numbers unless you have some compelling data to indicate that would be
>>>>> wrong.
>>>>>
>>>>> Tim
>>>>>
>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> I too have concerns about the number. The conference has only ever
>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>
>>>>>>
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>> 2017 and didn't realize those projections.
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>
>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>> Missouri.
>>>>>>>>
>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>> to be more conservative in our estimate.
>>>>>>>>
>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>
>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>
>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>
>>>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>
>>>>>>>> Thank you for your time and consideration.
>>>>>>>>
>>>>>>>> Amy
>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844 <(978)%20777-8844>
>> www.noblenet.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From director at hagerstownlibrary.org  Wed Apr 19 09:41:46 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 09:41:46 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
Message-ID: <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>

Do we want to keep the food numbers at 200 with the revised registrations?

On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hi all--
>
> Here is the revised budget with the 150 attendance figure.
>
> Amy
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to the 150 number.
>>
>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>>
>>> I would also be more comfortable with the 150 attendee figure.
>>> Ron
>>>
>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>> projections.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hi all--
>>>>>
>>>>> The five year attendance average is 145.8.
>>>>>
>>>>> Round up to 150?
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>>> wrote:
>>>>>
>>>>>> I agree that using a 5 year average may be a good model for
>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>> would be wrong.
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>
>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>> Missouri.
>>>>>>>>>
>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>
>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>
>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>
>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>
>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>
>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>
>>>>>>>>> Amy
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844 <(978)%20777-8844>
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>



-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From tspindler at cwmars.org  Wed Apr 19 09:44:12 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 09:44:12 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
Message-ID: <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>

I always like to budget conservatively so I think leaving the food numbers
as is, might be good for a cushion.  It looks like the conference is not
losing money with this.

Tim

On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> Do we want to keep the food numbers at 200 with the revised registrations?
>
> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> Here is the revised budget with the 150 attendance figure.
>>
>> Amy
>>
>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to the 150 number.
>>>
>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>> wrote:
>>>
>>>> I would also be more comfortable with the 150 attendee figure.
>>>> Ron
>>>>
>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>>> projections.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hi all--
>>>>>>
>>>>>> The five year attendance average is 145.8.
>>>>>>
>>>>>> Round up to 150?
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>> would be wrong.
>>>>>>>
>>>>>>> Tim
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>
>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>>> Missouri.
>>>>>>>>>>
>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>
>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>
>>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>>
>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>
>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>
>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>
>>>>>>>>>> Amy
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ronald A. Gagnon
>>>> Executive Director
>>>> North Of Boston Library Exchange (NOBLE)
>>>> Danvers, Massachusetts  01923
>>>> 978-777-8844 <(978)%20777-8844>
>>>> www.noblenet.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From director at hagerstownlibrary.org  Wed Apr 19 09:46:21 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 09:46:21 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
 <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
Message-ID: <CAGKJA8hpZeU4jqJxQ27TTfAq5LqrYaF7N9YjyRpMQKrxYHPe_g@mail.gmail.com>

Sounds good to me :-)

On Wed, Apr 19, 2017 at 9:44 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I always like to budget conservatively so I think leaving the food numbers
> as is, might be good for a cushion.  It looks like the conference is not
> losing money with this.
>
> Tim
>
> On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> Do we want to keep the food numbers at 200 with the revised registrations?
>>
>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> Here is the revised budget with the 150 attendance figure.
>>>
>>> Amy
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From gagnon at noblenet.org  Wed Apr 19 09:48:00 2017
From: gagnon at noblenet.org (Gagnon, Ron)
Date: Wed, 19 Apr 2017 09:48:00 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
Message-ID: <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>

Amy and all,
I get a total of expenses before fees of $51,250, not the $45,185 listed --
32150, 6065, 3058, 3677 and 6300.

Am I missing something?
Rpn

On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hi all--
>
> Here is the revised budget with the 150 attendance figure.
>
> Amy
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to the 150 number.
>>
>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>>
>>> I would also be more comfortable with the 150 attendee figure.
>>> Ron
>>>
>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>> projections.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hi all--
>>>>>
>>>>> The five year attendance average is 145.8.
>>>>>
>>>>> Round up to 150?
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>>> wrote:
>>>>>
>>>>>> I agree that using a 5 year average may be a good model for
>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>> would be wrong.
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>
>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>> Missouri.
>>>>>>>>>
>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>
>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>
>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>
>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>
>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>
>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>
>>>>>>>>> Amy
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844 <(978)%20777-8844>
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>



-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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From terlaga at biblio.org  Wed Apr 19 09:56:02 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Wed, 19 Apr 2017 09:56:02 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>
Message-ID: <CAK2aoT1r1jHKJDkbCAPR+=VXSBLs2_ZwSSfxR-nZYF=vcwag_A@mail.gmail.com>

Ron--

Will check on the spreadsheet.

Thanks for catching this.

On Wed, Apr 19, 2017 at 9:48 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> Amy and all,
> I get a total of expenses before fees of $51,250, not the $45,185 listed
> -- 32150, 6065, 3058, 3677 and 6300.
>
> Am I missing something?
> Rpn
>
> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> Here is the revised budget with the 150 attendance figure.
>>
>> Amy
>>
>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to the 150 number.
>>>
>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>> wrote:
>>>
>>>> I would also be more comfortable with the 150 attendee figure.
>>>> Ron
>>>>
>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>>> projections.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hi all--
>>>>>>
>>>>>> The five year attendance average is 145.8.
>>>>>>
>>>>>> Round up to 150?
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>> would be wrong.
>>>>>>>
>>>>>>> Tim
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>
>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>>> Missouri.
>>>>>>>>>>
>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>
>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>
>>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>>
>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>
>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>
>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>
>>>>>>>>>> Amy
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ronald A. Gagnon
>>>> Executive Director
>>>> North Of Boston Library Exchange (NOBLE)
>>>> Danvers, Massachusetts  01923
>>>> 978-777-8844 <(978)%20777-8844>
>>>> www.noblenet.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
> www.noblenet.org
>



-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From terlaga at biblio.org  Wed Apr 19 09:58:16 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Wed, 19 Apr 2017 09:58:16 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
 <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
Message-ID: <CAK2aoT0A3LfDg4gbNO0w8b6RQ6RY+-kTBGa7_KYre16BWBYEfA@mail.gmail.com>

Plus - I checked with Grace.  The attendee numbers didn't include
exhibitors.  I know they're just estimates, but ...

On Wed, Apr 19, 2017 at 9:44 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I always like to budget conservatively so I think leaving the food numbers
> as is, might be good for a cushion.  It looks like the conference is not
> losing money with this.
>
> Tim
>
> On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> Do we want to keep the food numbers at 200 with the revised registrations?
>>
>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> Here is the revised budget with the 150 attendance figure.
>>>
>>> Amy
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>


-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
-------------- next part --------------
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From terlaga at biblio.org  Wed Apr 19 10:39:57 2017
From: terlaga at biblio.org (Amy Terlaga)
Date: Wed, 19 Apr 2017 10:39:57 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>
Message-ID: <CAK2aoT3w2MFkXe3TZ0h4utEx6y7jBKVPvg_efN2LxsS2OykF5g@mail.gmail.com>

Ron--

Thank you very much for catching that mistake.  Maegan corrected it so that
the $6,065 is now included in that calculation.

While she was adjusting that, she brought the food number counts down to
170, higher than the 150 attendee count, but that will give us our
exhibitors, too and it also still gives us our $28,000 food and beverage
minimum.

Have another look.

Thanks,
Amy

On Wed, Apr 19, 2017 at 9:48 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> Amy and all,
> I get a total of expenses before fees of $51,250, not the $45,185 listed
> -- 32150, 6065, 3058, 3677 and 6300.
>
> Am I missing something?
> Rpn
>
> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> Here is the revised budget with the 150 attendance figure.
>>
>> Amy
>>
>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to the 150 number.
>>>
>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>> wrote:
>>>
>>>> I would also be more comfortable with the 150 attendee figure.
>>>> Ron
>>>>
>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>>> projections.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hi all--
>>>>>>
>>>>>> The five year attendance average is 145.8.
>>>>>>
>>>>>> Round up to 150?
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>> would be wrong.
>>>>>>>
>>>>>>> Tim
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>
>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>>> Missouri.
>>>>>>>>>>
>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>
>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>
>>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>>
>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>
>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>
>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>
>>>>>>>>>> Amy
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ronald A. Gagnon
>>>> Executive Director
>>>> North Of Boston Library Exchange (NOBLE)
>>>> Danvers, Massachusetts  01923
>>>> 978-777-8844 <(978)%20777-8844>
>>>> www.noblenet.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
> www.noblenet.org
>



-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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From tmccanna at georgialibraries.org  Wed Apr 19 10:41:40 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 10:41:40 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
Message-ID: <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>

+1 from me as well

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> +1 to the 150 number.
>
> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> I would also be more comfortable with the 150 attendee figure.
>> Ron
>>
>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>> projections.
>>>
>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hi all--
>>>>
>>>> The five year attendance average is 145.8.
>>>>
>>>> Round up to 150?
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>> wrote:
>>>>
>>>>> I agree that using a 5 year average may be a good model for projecting
>>>>> numbers unless you have some compelling data to indicate that would be
>>>>> wrong.
>>>>>
>>>>> Tim
>>>>>
>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> I too have concerns about the number. The conference has only ever
>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>
>>>>>>
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>> 2017 and didn't realize those projections.
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>
>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>> Missouri.
>>>>>>>>
>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>> to be more conservative in our estimate.
>>>>>>>>
>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>
>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>
>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>
>>>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>
>>>>>>>> Thank you for your time and consideration.
>>>>>>>>
>>>>>>>> Amy
>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844 <(978)%20777-8844>
>> www.noblenet.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From director at hagerstownlibrary.org  Wed Apr 19 10:44:26 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 10:44:26 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
Message-ID: <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>

+1 to this revised budget.

On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> +1 from me as well
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to the 150 number.
>>
>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>>
>>> I would also be more comfortable with the 150 attendee figure.
>>> Ron
>>>
>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>> projections.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hi all--
>>>>>
>>>>> The five year attendance average is 145.8.
>>>>>
>>>>> Round up to 150?
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>>> wrote:
>>>>>
>>>>>> I agree that using a 5 year average may be a good model for
>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>> would be wrong.
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>
>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>> Missouri.
>>>>>>>>>
>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>
>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>
>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>
>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>
>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>
>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>
>>>>>>>>> Amy
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844 <(978)%20777-8844>
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From tmccanna at georgialibraries.org  Wed Apr 19 10:45:30 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 10:45:30 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
 <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
Message-ID: <CALh4dLCKW5fGm8wz5Lz3aYQLxE+hsjvSHJBVNYtWoT3zJxiBXg@mail.gmail.com>

I was thinking the same thing - I'd rather keep the projected costs higher
and the projected income lower to be safe.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 9:44 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I always like to budget conservatively so I think leaving the food numbers
> as is, might be good for a cushion.  It looks like the conference is not
> losing money with this.
>
> Tim
>
> On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> Do we want to keep the food numbers at 200 with the revised registrations?
>>
>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> Here is the revised budget with the 150 attendance figure.
>>>
>>> Amy
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From gagnon at noblenet.org  Wed Apr 19 10:46:22 2017
From: gagnon at noblenet.org (Gagnon, Ron)
Date: Wed, 19 Apr 2017 10:46:22 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT3w2MFkXe3TZ0h4utEx6y7jBKVPvg_efN2LxsS2OykF5g@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CALy2O2jaa9dOiap5v=O+nU1AqQ=PofF5JLv7OxyEkWtL_SytXw@mail.gmail.com>
 <CAK2aoT3w2MFkXe3TZ0h4utEx6y7jBKVPvg_efN2LxsS2OykF5g@mail.gmail.com>
Message-ID: <CALy2O2gZtBK4jpL0Y-zs-vOx0pjtsu1DpbWBNVoVSe9i5TvLtQ@mail.gmail.com>

Amy,
Much better, thank you.
Ron

On Wed, Apr 19, 2017 at 10:39 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Ron--
>
> Thank you very much for catching that mistake.  Maegan corrected it so
> that the $6,065 is now included in that calculation.
>
> While she was adjusting that, she brought the food number counts down to
> 170, higher than the 150 attendee count, but that will give us our
> exhibitors, too and it also still gives us our $28,000 food and beverage
> minimum.
>
> Have another look.
>
> Thanks,
> Amy
>
> On Wed, Apr 19, 2017 at 9:48 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> Amy and all,
>> I get a total of expenses before fees of $51,250, not the $45,185 listed
>> -- 32150, 6065, 3058, 3677 and 6300.
>>
>> Am I missing something?
>> Rpn
>>
>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> Here is the revised budget with the 150 attendance figure.
>>>
>>> Amy
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844 <(978)%20777-8844>
>> www.noblenet.org
>>
>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>



-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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From tmccanna at georgialibraries.org  Wed Apr 19 10:47:27 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 10:47:27 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAK2aoT0A3LfDg4gbNO0w8b6RQ6RY+-kTBGa7_KYre16BWBYEfA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CAK2aoT3pTks_z_MKVJbtiVGyjacUpNPQwJMQK+=z4O_ziGQvvw@mail.gmail.com>
 <CAGKJA8isFoNq6cv4qM2ZrhD7Nqf3fSE1DO67dmteo+B4uB8Ytg@mail.gmail.com>
 <CANDPLDaQ2L_JegwqzGWtmR2e76aX39HKyptKZfWiDgTQcbdx6A@mail.gmail.com>
 <CAK2aoT0A3LfDg4gbNO0w8b6RQ6RY+-kTBGa7_KYre16BWBYEfA@mail.gmail.com>
Message-ID: <CALh4dLDGktTAAG4ELo3t1WSn786GEkyoAEYiRiLz-peMN6kbBQ@mail.gmail.com>

Good point - also anyone else (like preconf presenters) who we may be
giving free tickets to

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 9:58 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Plus - I checked with Grace.  The attendee numbers didn't include
> exhibitors.  I know they're just estimates, but ...
>
> On Wed, Apr 19, 2017 at 9:44 AM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> I always like to budget conservatively so I think leaving the food
>> numbers as is, might be good for a cushion.  It looks like the conference
>> is not losing money with this.
>>
>> Tim
>>
>> On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> Do we want to keep the food numbers at 200 with the revised
>>> registrations?
>>>
>>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hi all--
>>>>
>>>> Here is the revised budget with the 150 attendance figure.
>>>>
>>>> Amy
>>>>
>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> +1 to the 150 number.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>> wrote:
>>>>>
>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>> Ron
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>> cost projections.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi all--
>>>>>>>>
>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>
>>>>>>>> Round up to 150?
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>
>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>> would be wrong.
>>>>>>>>>
>>>>>>>>> Tim
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>
>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Terran McCanna
>>>>>>>>>> PINES Program Manager
>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>
>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>
>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>
>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>
>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>
>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>
>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>
>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>
>>>>>>>>>>>> Amy
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>> Township Library
>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>
>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>
>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>
>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>
>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>
>>>>>>>>> Worcester, MA 01605
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ronald A. Gagnon
>>>>>> Executive Director
>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>> Danvers, Massachusetts  01923
>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>> www.noblenet.org
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From tmccanna at georgialibraries.org  Wed Apr 19 10:54:24 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 10:54:24 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
Message-ID: <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>

+1 from me for the revisions

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> +1 to this revised budget.
>
> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> +1 from me as well
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to the 150 number.
>>>
>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>> wrote:
>>>
>>>> I would also be more comfortable with the 150 attendee figure.
>>>> Ron
>>>>
>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>>> projections.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hi all--
>>>>>>
>>>>>> The five year attendance average is 145.8.
>>>>>>
>>>>>> Round up to 150?
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>> would be wrong.
>>>>>>>
>>>>>>> Tim
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>
>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>>> Missouri.
>>>>>>>>>>
>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>
>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>
>>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>>
>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>
>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>
>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>
>>>>>>>>>> Amy
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ronald A. Gagnon
>>>> Executive Director
>>>> North Of Boston Library Exchange (NOBLE)
>>>> Danvers, Massachusetts  01923
>>>> 978-777-8844 <(978)%20777-8844>
>>>> www.noblenet.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
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From tspindler at cwmars.org  Wed Apr 19 12:10:25 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 12:10:25 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
Message-ID: <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>

Maybe to keep this official.  Can I have a motion to accept the revised
budget and a second?

Tim

On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> +1 from me for the revisions
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to this revised budget.
>>
>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> +1 from me as well
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From director at hagerstownlibrary.org  Wed Apr 19 12:12:48 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 12:12:48 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
Message-ID: <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>

I'll second.

On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> Maybe to keep this official.  Can I have a motion to accept the revised
> budget and a second?
>
> Tim
>
> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> +1 from me for the revisions
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to this revised budget.
>>>
>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> +1 from me as well
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> +1 to the 150 number.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>> wrote:
>>>>>
>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>> Ron
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>> cost projections.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi all--
>>>>>>>>
>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>
>>>>>>>> Round up to 150?
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>
>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>> would be wrong.
>>>>>>>>>
>>>>>>>>> Tim
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>
>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Terran McCanna
>>>>>>>>>> PINES Program Manager
>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>
>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>
>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>
>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>
>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>
>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>
>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>
>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>
>>>>>>>>>>>> Amy
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>> Township Library
>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>
>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>
>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>
>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>
>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>
>>>>>>>>> Worcester, MA 01605
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ronald A. Gagnon
>>>>>> Executive Director
>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>> Danvers, Massachusetts  01923
>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>> www.noblenet.org
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From tspindler at cwmars.org  Wed Apr 19 12:15:17 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 12:15:17 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
Message-ID: <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>

I have one motion from Ruth Frasur to accept the revised budget for the
2018 conference.  Can I have a second?

On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> I'll second.
>
> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> Maybe to keep this official.  Can I have a motion to accept the revised
>> budget and a second?
>>
>> Tim
>>
>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> +1 from me for the revisions
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to this revised budget.
>>>>
>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> +1 from me as well
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> +1 to the 150 number.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>> wrote:
>>>>>>
>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>> Ron
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>>> cost projections.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi all--
>>>>>>>>>
>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>
>>>>>>>>> Round up to 150?
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>
>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>> would be wrong.
>>>>>>>>>>
>>>>>>>>>> Tim
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> Terran McCanna
>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>
>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>
>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>
>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>
>>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>> Township Library
>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>
>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>>
>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>
>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>
>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>
>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>
>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ronald A. Gagnon
>>>>>>> Executive Director
>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>> Danvers, Massachusetts  01923
>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>> www.noblenet.org
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>



-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From tmccanna at georgialibraries.org  Wed Apr 19 12:31:37 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 12:31:37 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
Message-ID: <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>

I'll second that.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I have one motion from Ruth Frasur to accept the revised budget for the
> 2018 conference.  Can I have a second?
>
> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> I'll second.
>>
>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Maybe to keep this official.  Can I have a motion to accept the revised
>>> budget and a second?
>>>
>>> Tim
>>>
>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> +1 from me for the revisions
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> +1 to this revised budget.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me as well
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to the 150 number.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>> Ron
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>
>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>>>> cost projections.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi all--
>>>>>>>>>>
>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>
>>>>>>>>>> Round up to 150?
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>> would be wrong.
>>>>>>>>>>>
>>>>>>>>>>> Tim
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>>> Township Library
>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>
>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>
>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>
>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>
>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>
>>>>>>>>> Worcester, MA 01605
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ronald A. Gagnon
>>>>>>>> Executive Director
>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>> www.noblenet.org
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From tspindler at cwmars.org  Wed Apr 19 12:34:00 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Wed, 19 Apr 2017 12:34:00 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
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Message-ID: <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>

We have second.  All in favor of accepting the Revised 2018 Conference
Budget please vote.

+1

On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> I'll second that.
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> I have one motion from Ruth Frasur to accept the revised budget for the
>> 2018 conference.  Can I have a second?
>>
>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> I'll second.
>>>
>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org
>>> > wrote:
>>>
>>>> Maybe to keep this official.  Can I have a motion to accept the revised
>>>> budget and a second?
>>>>
>>>> Tim
>>>>
>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> +1 from me for the revisions
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> +1 to this revised budget.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> +1 from me as well
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> +1 to the 150 number.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>> Ron
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>
>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>>>>> cost projections.
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi all--
>>>>>>>>>>>
>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>
>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>
>>>>>>>>>>>> Tim
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>>>> Township Library
>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>>
>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>
>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>
>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>
>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>
>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>>
>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>
>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>
>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>
>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>
>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ronald A. Gagnon
>>>>>>>>> Executive Director
>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>> www.noblenet.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From tmccanna at georgialibraries.org  Wed Apr 19 12:34:28 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Wed, 19 Apr 2017 12:34:28 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
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 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
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 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
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Message-ID: <CALh4dLC0rOo092Q9BGjDGDCBTSKxZOzwHLCG_Ed78srK4d95EA@mail.gmail.com>

+1

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
> +1
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I'll second that.
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>> 2018 conference.  Can I have a second?
>>>
>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'll second.
>>>>
>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>> tspindler at cwmars.org> wrote:
>>>>
>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>> revised budget and a second?
>>>>>
>>>>> Tim
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me for the revisions
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to this revised budget.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> +1 from me as well
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> +1 to the 150 number.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>> Ron
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>
>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>
>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>
>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>
>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>
>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>> Executive Director
>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>> www.noblenet.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
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From director at hagerstownlibrary.org  Wed Apr 19 12:36:03 2017
From: director at hagerstownlibrary.org (Ruth Frasur)
Date: Wed, 19 Apr 2017 12:36:03 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
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 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
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 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
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 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
Message-ID: <CAGKJA8jKjQ=E8hMJF_uN7JwFSPtSc-H2cN-kCwDZvO5wcxdcSA@mail.gmail.com>

+1

On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
> +1
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I'll second that.
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>> 2018 conference.  Can I have a second?
>>>
>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'll second.
>>>>
>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>> tspindler at cwmars.org> wrote:
>>>>
>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>> revised budget and a second?
>>>>>
>>>>> Tim
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me for the revisions
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to this revised budget.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> +1 from me as well
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> +1 to the 150 number.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>> Ron
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>
>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>
>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>
>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>
>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>
>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>> Executive Director
>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>> www.noblenet.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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From gagnon at noblenet.org  Wed Apr 19 12:53:22 2017
From: gagnon at noblenet.org (Gagnon, Ron)
Date: Wed, 19 Apr 2017 12:53:22 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
Message-ID: <CALy2O2g1o-P+yHndO2SG9BhReXtP=OcZcSNNe6RLyTQLueW-_A@mail.gmail.com>

+1
Ron

On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
> +1
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I'll second that.
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>> 2018 conference.  Can I have a second?
>>>
>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'll second.
>>>>
>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>> tspindler at cwmars.org> wrote:
>>>>
>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>> revised budget and a second?
>>>>>
>>>>> Tim
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me for the revisions
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to this revised budget.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> +1 from me as well
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> +1 to the 150 number.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>> Ron
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>
>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>
>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>
>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>
>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>
>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>> Executive Director
>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>> www.noblenet.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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From mrylander at gmail.com  Wed Apr 19 13:00:17 2017
From: mrylander at gmail.com (Mike Rylander)
Date: Wed, 19 Apr 2017 13:00:17 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CAGKJA8jKjQ=E8hMJF_uN7JwFSPtSc-H2cN-kCwDZvO5wcxdcSA@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
 <CAGKJA8jKjQ=E8hMJF_uN7JwFSPtSc-H2cN-kCwDZvO5wcxdcSA@mail.gmail.com>
Message-ID: <CAO8ar==bcKxzGE1GvyG-uTsyuL_HudU+fDFQKUVQAM6QBCw=ZA@mail.gmail.com>

+1

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  miker at equinoxinitiative.org
 | web:  http://equinoxinitiative.org

On Wed, Apr 19, 2017 at 12:36 PM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> +1
>
> On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> We have second.  All in favor of accepting the Revised 2018 Conference
>> Budget please vote.
>>
>> +1
>>
>> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> I'll second that.
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org
>>> > wrote:
>>>
>>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>>> 2018 conference.  Can I have a second?
>>>>
>>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> I'll second.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>>> revised budget and a second?
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> +1 from me for the revisions
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> +1 to this revised budget.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> +1 from me as well
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> +1 to the 150 number.
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org
>>>>>>>>>> > wrote:
>>>>>>>>>>
>>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>>> Ron
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <
>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>>
>>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I too have concerns about the number. The conference has
>>>>>>>>>>>>>>> only ever hit the 200 mark once in its history. If we look at the average
>>>>>>>>>>>>>>> of the last 5 years, it's only 146 and that includes the unusually high
>>>>>>>>>>>>>>> Raleigh numbers.We did get a bump in Raleigh because there were so many
>>>>>>>>>>>>>>> attendees from NC there because there are so many libraries moving onto
>>>>>>>>>>>>>>> Evergreen or getting ready to move to Evergreen, but I'm not confident we'd
>>>>>>>>>>>>>>> get that bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems
>>>>>>>>>>>>>>>> we used the same reasoning to have higher estimates for the Covington
>>>>>>>>>>>>>>>> location in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>>
>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>
>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>
>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>
>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>
>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>>> Executive Director
>>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>>> www.noblenet.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From Garry.Collum at kentonlibrary.org  Thu Apr 20 08:40:52 2017
From: Garry.Collum at kentonlibrary.org (Garry Collum)
Date: Thu, 20 Apr 2017 12:40:52 +0000
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>,
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
Message-ID: <226mjb2tqi9kifofduid87r5.1492692049498@email.lge.com>

+1 from me

Sent from my T-Mobile 4G LTE device

------ Original message------
From: Terran McCanna
Date: Wed, Apr 19, 2017 10:42 AM
To: Ruth Frasur;
Cc: Oversight Board;Gagnon, Ron;
Subject:Re: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

+1 from me as well

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>


On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to the 150 number.

On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
I would also be more comfortable with the 150 attendee figure.
Ron

On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Rounding up to 150 sounds good to me.  I can't imagine it changes cost projections.

On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hi all--

The five year attendance average is 145.8.

Round up to 150?


On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I agree that using a 5 year average may be a good model for projecting numbers unless you have some compelling data to indicate that would be wrong.

Tim

On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I too have concerns about the number. The conference has only ever hit the 200 mark once in its history. If we look at the average of the last 5 years, it's only 146 and that includes the unusually high Raleigh numbers.We did get a bump in Raleigh because there were so many attendees from NC there because there are so many libraries moving onto Evergreen or getting ready to move to Evergreen, but I'm not confident we'd get that bump anywhere else. I'd feel better if we planned low - maybe 140.



Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>


On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'm concerned about the attendance projections.  It seems we used the same reasoning to have higher estimates for the Covington location in 2017 and didn't realize those projections.

On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hello Evergreen Oversight Board,

I've worked with Maegan Bragg of MOBIUS to produce the conference budget for the 2018 Evergreen International Conference in St. Charles, Missouri.

This budget projects 200 attendees because Debbie Luchenbill and Maegan feel fairly confident that given the conference's good location next year, we should be able to hit those numbers.  They are projecting a net of over $20,000 so we could bring those attendee numbers down if you wanted us to be more conservative in our estimate.

Maegan used the 2017 Conference Budget and the 2016 Conference Budget as examples in putting together some of her numbers (ex - sponsorship counts, exhibitor counts).

MOBIUS will be providing their own projectors for the conference, which will help reduce the A/V costs.

After reviewing this budget (two documents), please refer all questions to me and I will check with Maegan and Debbie before responding.

Once you're satisfied, I am requesting that you vote on this budget (with possible revisions) via email as we still need to secure the venue, the St. Charles Convention Center, with the adjoining Embassy Suites.

Thank you for your time and consideration.

Amy

--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844<tel:(978)%20777-8844>
www.noblenet.org<http://www.noblenet.org>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board


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From tspindler at cwmars.org  Thu Apr 20 08:45:01 2017
From: tspindler at cwmars.org (Timothy Spindler)
Date: Thu, 20 Apr 2017 08:45:01 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <226mjb2tqi9kifofduid87r5.1492692049498@email.lge.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <226mjb2tqi9kifofduid87r5.1492692049498@email.lge.com>
Message-ID: <CANDPLDY+7VKY7Xp8dsHEpH_XwCcOKQnVqirE-joai+u4Lhrs6A@mail.gmail.com>

With Gary's vote, we have enough votes for the 2018 Revised Conference
Budget.  The budget is approved.

On Thu, Apr 20, 2017 at 8:40 AM, Garry Collum <
Garry.Collum at kentonlibrary.org> wrote:

> +1 from me
>
> Sent from my T-Mobile 4G LTE device
>
> ------ Original message------
> *From: *Terran McCanna
> *Date: *Wed, Apr 19, 2017 10:42 AM
> *To: *Ruth Frasur;
> *Cc: *Oversight Board;Gagnon, Ron;
> *Subject:*Re: [Eg-oversight-board] 2018 Evergreen Conference Budget
> submitted for your approval
>
> +1 from me as well
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to the 150 number.
>>
>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>>
>>> I would also be more comfortable with the 150 attendee figure.
>>> Ron
>>>
>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>> projections.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hi all--
>>>>>
>>>>> The five year attendance average is 145.8.
>>>>>
>>>>> Round up to 150?
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>>> wrote:
>>>>>
>>>>>> I agree that using a 5 year average may be a good model for
>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>> would be wrong.
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>
>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>> Missouri.
>>>>>>>>>
>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>
>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>
>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>
>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>
>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>
>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>
>>>>>>>>> Amy
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844 <(978)%20777-8844>
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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From scott.thomas at sparkpa.org  Thu Apr 20 09:04:23 2017
From: scott.thomas at sparkpa.org (scott.thomas at sparkpa.org)
Date: Thu, 20 Apr 2017 13:04:23 +0000
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CANDPLDZ-FyRinobcjwBPW-DqJ-DW8Zjzjh0XXXoA=SNV1-JR5w@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
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 <CANDPLDZ-FyRinobcjwBPW-DqJ-DW8Zjzjh0XXXoA=SNV1-JR5w@mail.gmail.com>
Message-ID: <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>

It looks like I was not subscribed to the Gg-oversight-board and my subscription is still awaiting approval so I would appreciate it if someone could forward this to the list. I apologize for my tardiness to this discussion.

I agree that we need to be very conservative with next year?s estimates. We need to also consider the impact of the possible loss of IMLS funds which will affect many libraries and consortia. 150 sounds reasonable. With LSTA concerns in mind, should we also reduce the projected income from sponsorships?

Scott

From: Timothy Spindler [mailto:tspindler at cwmars.org]
Sent: Thursday, April 20, 2017 8:02 AM
To: Holly Brennan <haderhold at ci.homer.ak.us>; Garry Collum <Garry.Collum at kentonlibrary.org>; scott.thomas at sparkpa.org
Subject: Fwd: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

I was wondering if you could weigh in on the 2018 Budget.

Thanks.

Tim


---------- Forwarded message ----------
From: Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>>
Date: Wed, Apr 19, 2017 at 12:34 PM
Subject: Re: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval
To: Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>>

We have second.  All in favor of accepting the Revised 2018 Conference Budget please vote.

+1

On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I'll second that.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I have one motion from Ruth Frasur to accept the revised budget for the 2018 conference.  Can I have a second?

On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'll second.

On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Maybe to keep this official.  Can I have a motion to accept the revised budget and a second?

Tim

On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
+1 from me for the revisions

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to this revised budget.

On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
+1 from me as well

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to the 150 number.

On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
I would also be more comfortable with the 150 attendee figure.
Ron

On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Rounding up to 150 sounds good to me.  I can't imagine it changes cost projections.

On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hi all--

The five year attendance average is 145.8.

Round up to 150?


On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I agree that using a 5 year average may be a good model for projecting numbers unless you have some compelling data to indicate that would be wrong.

Tim

On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I too have concerns about the number. The conference has only ever hit the 200 mark once in its history. If we look at the average of the last 5 years, it's only 146 and that includes the unusually high Raleigh numbers.We did get a bump in Raleigh because there were so many attendees from NC there because there are so many libraries moving onto Evergreen or getting ready to move to Evergreen, but I'm not confident we'd get that bump anywhere else. I'd feel better if we planned low - maybe 140.


Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'm concerned about the attendance projections.  It seems we used the same reasoning to have higher estimates for the Covington location in 2017 and didn't realize those projections.

On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hello Evergreen Oversight Board,

I've worked with Maegan Bragg of MOBIUS to produce the conference budget for the 2018 Evergreen International Conference in St. Charles, Missouri.

This budget projects 200 attendees because Debbie Luchenbill and Maegan feel fairly confident that given the conference's good location next year, we should be able to hit those numbers.  They are projecting a net of over $20,000 so we could bring those attendee numbers down if you wanted us to be more conservative in our estimate.

Maegan used the 2017 Conference Budget and the 2016 Conference Budget as examples in putting together some of her numbers (ex - sponsorship counts, exhibitor counts).

MOBIUS will be providing their own projectors for the conference, which will help reduce the A/V costs.

After reviewing this budget (two documents), please refer all questions to me and I will check with Maegan and Debbie before responding.

Once you're satisfied, I am requesting that you vote on this budget (with possible revisions) via email as we still need to secure the venue, the St. Charles Convention Center, with the adjoining Embassy Suites.

Thank you for your time and consideration.

Amy

--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



--
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844<tel:(978)%20777-8844>
www.noblenet.org<http://www.noblenet.org>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]




--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


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From tmccanna at georgialibraries.org  Thu Apr 20 09:43:21 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Thu, 20 Apr 2017 09:43:21 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
 <CANDPLDZ-FyRinobcjwBPW-DqJ-DW8Zjzjh0XXXoA=SNV1-JR5w@mail.gmail.com>
 <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>
Message-ID: <CALh4dLDhAq-OAH6wVu6MO6o2otPtF6aM24kDYRcjN=GTv+O64w@mail.gmail.com>

I'll try to get myself added as an administrator to that list and I'll make
sure Scott and Holly get added.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Thu, Apr 20, 2017 at 9:04 AM, scott.thomas at sparkpa.org <
scott.thomas at sparkpa.org> wrote:

> It looks like I was not subscribed to the Gg-oversight-board and my
> subscription is still awaiting approval so I would appreciate it if someone
> could forward this to the list. I apologize for my tardiness to this
> discussion.
>
>
>
> I agree that we need to be very conservative with next year?s estimates.
> We need to also consider the impact of the possible loss of IMLS funds
> which will affect many libraries and consortia. 150 sounds reasonable. With
> LSTA concerns in mind, should we also reduce the projected income from
> sponsorships?
>
>
>
> Scott
>
>
>
> *From:* Timothy Spindler [mailto:tspindler at cwmars.org]
> *Sent:* Thursday, April 20, 2017 8:02 AM
> *To:* Holly Brennan <haderhold at ci.homer.ak.us>; Garry Collum <
> Garry.Collum at kentonlibrary.org>; scott.thomas at sparkpa.org
> *Subject:* Fwd: [Eg-oversight-board] 2018 Evergreen Conference Budget
> submitted for your approval
>
>
>
> I was wondering if you could weigh in on the 2018 Budget.
>
>
>
> Thanks.
>
>
>
> Tim
>
>
>
>
>
> ---------- Forwarded message ----------
> From: *Timothy Spindler* <tspindler at cwmars.org>
> Date: Wed, Apr 19, 2017 at 12:34 PM
> Subject: Re: [Eg-oversight-board] 2018 Evergreen Conference Budget
> submitted for your approval
> To: Terran McCanna <tmccanna at georgialibraries.org>
> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
>
> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
>
>
> +1
>
>
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> I'll second that.
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I have one motion from Ruth Frasur to accept the revised budget for the
> 2018 conference.  Can I have a second?
>
>
>
> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> I'll second.
>
>
>
> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> Maybe to keep this official.  Can I have a motion to accept the revised
> budget and a second?
>
>
>
> Tim
>
>
>
> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> +1 from me for the revisions
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> +1 to this revised budget.
>
>
>
> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> +1 from me as well
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> +1 to the 150 number.
>
>
>
> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
> I would also be more comfortable with the 150 attendee figure.
>
> Ron
>
>
>
> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
> projections.
>
>
>
> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
> Hi all--
>
>
>
> The five year attendance average is 145.8.
>
>
>
> Round up to 150?
>
>
>
>
>
> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I agree that using a 5 year average may be a good model for projecting
> numbers unless you have some compelling data to indicate that would be
> wrong.
>
>
>
> Tim
>
>
>
> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> I too have concerns about the number. The conference has only ever hit the
> 200 mark once in its history. If we look at the average of the last 5
> years, it's only 146 and that includes the unusually high Raleigh
> numbers.We did get a bump in Raleigh because there were so many attendees
> from NC there because there are so many libraries moving onto Evergreen or
> getting ready to move to Evergreen, but I'm not confident we'd get that
> bump anywhere else. I'd feel better if we planned low - maybe 140.
>
>
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> I'm concerned about the attendance projections.  It seems we used the same
> reasoning to have higher estimates for the Covington location in 2017 and
> didn't realize those projections.
>
>
>
> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
> Hello Evergreen Oversight Board,
>
>
>
> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>
>
>
> This budget projects 200 attendees because Debbie Luchenbill and Maegan
> feel fairly confident that given the conference's good location next year,
> we should be able to hit those numbers.  They are projecting a net of over
> $20,000 so we could bring those attendee numbers down if you wanted us to
> be more conservative in our estimate.
>
>
>
> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
> examples in putting together some of her numbers (ex - sponsorship counts,
> exhibitor counts).
>
>
>
> MOBIUS will be providing their own projectors for the conference, which
> will help reduce the A/V costs.
>
>
>
> After reviewing this budget (two documents), please refer all questions to
> me and I will check with Maegan and Debbie before responding.
>
>
>
> Once you're satisfied, I am requesting that you vote on this budget (with
> possible revisions) via email as we still need to secure the venue, the St.
> Charles Convention Center, with the adjoining Embassy Suites.
>
>
>
> Thank you for your time and consideration.
>
>
>
> Amy
>
>
>
> --
>
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>
> Amy Terlaga
>
> Director of Member Services
>
> Bibliomation, Inc.
>
> 24 Wooster Avenue
>
> Waterbury, CT  06708
>
> (203)577-4070 x101 <(203)%20577-4070>
>
> terlaga at biblio.org
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
> --
>
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>
> Amy Terlaga
>
> Director of Member Services
>
> Bibliomation, Inc.
>
> 24 Wooster Avenue
>
> Waterbury, CT  06708
>
> (203)577-4070 x101 <(203)%20577-4070>
>
> terlaga at biblio.org
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
> --
>
> Ronald A. Gagnon
>
> Executive Director
>
> North Of Boston Library Exchange (NOBLE)
>
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
>
> www.noblenet.org
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From tmccanna at georgialibraries.org  Thu Apr 20 09:57:02 2017
From: tmccanna at georgialibraries.org (Terran McCanna)
Date: Thu, 20 Apr 2017 09:57:02 -0400
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
 <CANDPLDZ-FyRinobcjwBPW-DqJ-DW8Zjzjh0XXXoA=SNV1-JR5w@mail.gmail.com>
 <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>
Message-ID: <CALh4dLCg_vQz7FMzqYFt6SobnHZQOkL5-icL8M-d9mbwuAjecw@mail.gmail.com>

The possible loss of LSTA funds is a good point. I expect we won't lose any
vendor sponsorships, but we may lose the library/consortium sponsorships,
and there may be less travel funds for attendees available.

However, since that is an enormous unknown and even if it happens it might
not happen by then, so I am comfortable moving forward with these numbers
and continuing to watch that closely. The very worst thing that could
happen is that we'd end up losing money on the conference, which would be
bad, but it wouldn't be disastrous. We might start thinking of ways we
could continue to involve people if library travel funds get slashed
though, like adding webcasts of sessions, or coming up with ways to provide
travel scholarships.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Thu, Apr 20, 2017 at 9:04 AM, scott.thomas at sparkpa.org <
scott.thomas at sparkpa.org> wrote:

> It looks like I was not subscribed to the Gg-oversight-board and my
> subscription is still awaiting approval so I would appreciate it if someone
> could forward this to the list. I apologize for my tardiness to this
> discussion.
>
>
>
> I agree that we need to be very conservative with next year?s estimates.
> We need to also consider the impact of the possible loss of IMLS funds
> which will affect many libraries and consortia. 150 sounds reasonable. With
> LSTA concerns in mind, should we also reduce the projected income from
> sponsorships?
>
>
>
> Scott
>
>
>
> *From:* Timothy Spindler [mailto:tspindler at cwmars.org]
> *Sent:* Thursday, April 20, 2017 8:02 AM
> *To:* Holly Brennan <haderhold at ci.homer.ak.us>; Garry Collum <
> Garry.Collum at kentonlibrary.org>; scott.thomas at sparkpa.org
> *Subject:* Fwd: [Eg-oversight-board] 2018 Evergreen Conference Budget
> submitted for your approval
>
>
>
> I was wondering if you could weigh in on the 2018 Budget.
>
>
>
> Thanks.
>
>
>
> Tim
>
>
>
>
>
> ---------- Forwarded message ----------
> From: *Timothy Spindler* <tspindler at cwmars.org>
> Date: Wed, Apr 19, 2017 at 12:34 PM
> Subject: Re: [Eg-oversight-board] 2018 Evergreen Conference Budget
> submitted for your approval
> To: Terran McCanna <tmccanna at georgialibraries.org>
> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
>
> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
>
>
> +1
>
>
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> I'll second that.
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I have one motion from Ruth Frasur to accept the revised budget for the
> 2018 conference.  Can I have a second?
>
>
>
> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> I'll second.
>
>
>
> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> Maybe to keep this official.  Can I have a motion to accept the revised
> budget and a second?
>
>
>
> Tim
>
>
>
> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> +1 from me for the revisions
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> +1 to this revised budget.
>
>
>
> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> +1 from me as well
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> +1 to the 150 number.
>
>
>
> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
> I would also be more comfortable with the 150 attendee figure.
>
> Ron
>
>
>
> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
> projections.
>
>
>
> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
> Hi all--
>
>
>
> The five year attendance average is 145.8.
>
>
>
> Round up to 150?
>
>
>
>
>
> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I agree that using a 5 year average may be a good model for projecting
> numbers unless you have some compelling data to indicate that would be
> wrong.
>
>
>
> Tim
>
>
>
> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
> I too have concerns about the number. The conference has only ever hit the
> 200 mark once in its history. If we look at the average of the last 5
> years, it's only 146 and that includes the unusually high Raleigh
> numbers.We did get a bump in Raleigh because there were so many attendees
> from NC there because there are so many libraries moving onto Evergreen or
> getting ready to move to Evergreen, but I'm not confident we'd get that
> bump anywhere else. I'd feel better if we planned low - maybe 140.
>
>
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
>
> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> I'm concerned about the attendance projections.  It seems we used the same
> reasoning to have higher estimates for the Covington location in 2017 and
> didn't realize those projections.
>
>
>
> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
> Hello Evergreen Oversight Board,
>
>
>
> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>
>
>
> This budget projects 200 attendees because Debbie Luchenbill and Maegan
> feel fairly confident that given the conference's good location next year,
> we should be able to hit those numbers.  They are projecting a net of over
> $20,000 so we could bring those attendee numbers down if you wanted us to
> be more conservative in our estimate.
>
>
>
> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
> examples in putting together some of her numbers (ex - sponsorship counts,
> exhibitor counts).
>
>
>
> MOBIUS will be providing their own projectors for the conference, which
> will help reduce the A/V costs.
>
>
>
> After reviewing this budget (two documents), please refer all questions to
> me and I will check with Maegan and Debbie before responding.
>
>
>
> Once you're satisfied, I am requesting that you vote on this budget (with
> possible revisions) via email as we still need to secure the venue, the St.
> Charles Convention Center, with the adjoining Embassy Suites.
>
>
>
> Thank you for your time and consideration.
>
>
>
> Amy
>
>
>
> --
>
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>
> Amy Terlaga
>
> Director of Member Services
>
> Bibliomation, Inc.
>
> 24 Wooster Avenue
>
> Waterbury, CT  06708
>
> (203)577-4070 x101 <(203)%20577-4070>
>
> terlaga at biblio.org
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
> --
>
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>
> Amy Terlaga
>
> Director of Member Services
>
> Bibliomation, Inc.
>
> 24 Wooster Avenue
>
> Waterbury, CT  06708
>
> (203)577-4070 x101 <(203)%20577-4070>
>
> terlaga at biblio.org
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
> --
>
> Ronald A. Gagnon
>
> Executive Director
>
> North Of Boston Library Exchange (NOBLE)
>
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
>
> www.noblenet.org
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
>
>
> --
>
>
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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From scott.thomas at sparkpa.org  Thu Apr 20 12:02:44 2017
From: scott.thomas at sparkpa.org (scott.thomas at sparkpa.org)
Date: Thu, 20 Apr 2017 16:02:44 +0000
Subject: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted
 for your approval
In-Reply-To: <CALh4dLCg_vQz7FMzqYFt6SobnHZQOkL5-icL8M-d9mbwuAjecw@mail.gmail.com>
References: <CAK2aoT1o7wAHSjr=bedZqqPi_FSwKHY22DxCdhMmfa+AtDHWZg@mail.gmail.com>
 <CAGKJA8iTEthTe2rF5UwhcV19xYtRdMkxqBgsM3UbdrzdMSjkCg@mail.gmail.com>
 <CALh4dLCNamF-UAeQaY6SAabJ9+SiGdxgqF=ZYrk5kCTMkKx97w@mail.gmail.com>
 <CANDPLDamXetgZDz-Siusd8Cro=jO6TJvwpKhPyGPdroDiA0dxA@mail.gmail.com>
 <CAK2aoT2V6AuWJisLdcSfAg2c99wvzgq6Bquv+OgdNzw8v0ZPPA@mail.gmail.com>
 <CANDPLDb6MqJivDe895_E6WYEc2pPp8-ZchcEy1=SEJwWgnKUsA@mail.gmail.com>
 <CALy2O2iRy_5THtuYqf3Ut5kBTNJq1D=psvm=sXkFTq4GGBzVGw@mail.gmail.com>
 <CAGKJA8gif5Tj_GGKFpwdFgtRXjFaQ3ds6TFgx3z3tM2fwm0gtA@mail.gmail.com>
 <CALh4dLD_HFnq==0KwJETN9ojO0oZpNDRKST11Gm=5KO36PNvZw@mail.gmail.com>
 <CAGKJA8iKHNZ2p9XNXqg=bbBaRh1U=pG1Uuk2V9p3QJ6za0T3NQ@mail.gmail.com>
 <CALh4dLBwNFRakrjqb5-zL9eY45GNh_6ET8_WVHqXcprHtQx9AA@mail.gmail.com>
 <CANDPLDaY_98+5ACjgeEnN+yK0QGMF-=8FW5-m2_Bdhq1vXmLeg@mail.gmail.com>
 <CAGKJA8hXt4UwMMpoW8QHbHFnMUvTDw+sJ6jdFzQLRKb3DxfEEQ@mail.gmail.com>
 <CANDPLDZPzL4y_=Y76TSax1fQPt3PG3wgLLzJNe539vDGAmcJoQ@mail.gmail.com>
 <CALh4dLBpQiLXLRv0pGEXupuhN5yHZdYQdHf875xM66x8Xhth2w@mail.gmail.com>
 <CANDPLDYLgJv+Vt_h1Tb+RjqHDV+s=Xidr_miVgq_q3asmfmoWg@mail.gmail.com>
 <CANDPLDZ-FyRinobcjwBPW-DqJ-DW8Zjzjh0XXXoA=SNV1-JR5w@mail.gmail.com>
 <CY4PR18MB1205D38EE7B8A94D083B3885991B0@CY4PR18MB1205.namprd18.prod.outlook.com>,
 <CALh4dLCg_vQz7FMzqYFt6SobnHZQOkL5-icL8M-d9mbwuAjecw@mail.gmail.com>
Message-ID: <5C9EA58B-7A9D-4F33-8D4C-3C3E9EA4CA36@sparkpa.org>

This sounds like a reasonable way to proceed.

Scott

Sent from my iPhone

On Apr 20, 2017, at 9:57 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:

The possible loss of LSTA funds is a good point. I expect we won't lose any vendor sponsorships, but we may lose the library/consortium sponsorships, and there may be less travel funds for attendees available.

However, since that is an enormous unknown and even if it happens it might not happen by then, so I am comfortable moving forward with these numbers and continuing to watch that closely. The very worst thing that could happen is that we'd end up losing money on the conference, which would be bad, but it wouldn't be disastrous. We might start thinking of ways we could continue to involve people if library travel funds get slashed though, like adding webcasts of sessions, or coming up with ways to provide travel scholarships.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>


On Thu, Apr 20, 2017 at 9:04 AM, scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org> <scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org>> wrote:
It looks like I was not subscribed to the Gg-oversight-board and my subscription is still awaiting approval so I would appreciate it if someone could forward this to the list. I apologize for my tardiness to this discussion.

I agree that we need to be very conservative with next year?s estimates. We need to also consider the impact of the possible loss of IMLS funds which will affect many libraries and consortia. 150 sounds reasonable. With LSTA concerns in mind, should we also reduce the projected income from sponsorships?

Scott

From: Timothy Spindler [mailto:tspindler at cwmars.org<mailto:tspindler at cwmars.org>]
Sent: Thursday, April 20, 2017 8:02 AM
To: Holly Brennan <haderhold at ci.homer.ak.us<mailto:haderhold at ci.homer.ak.us>>; Garry Collum <Garry.Collum at kentonlibrary.org<mailto:Garry.Collum at kentonlibrary.org>>; scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org>
Subject: Fwd: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

I was wondering if you could weigh in on the 2018 Budget.

Thanks.

Tim


---------- Forwarded message ----------
From: Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>>
Date: Wed, Apr 19, 2017 at 12:34 PM
Subject: Re: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval
To: Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>>

We have second.  All in favor of accepting the Revised 2018 Conference Budget please vote.

+1

On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I'll second that.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I have one motion from Ruth Frasur to accept the revised budget for the 2018 conference.  Can I have a second?

On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'll second.

On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Maybe to keep this official.  Can I have a motion to accept the revised budget and a second?

Tim

On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
+1 from me for the revisions

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to this revised budget.

On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
+1 from me as well

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to the 150 number.

On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
I would also be more comfortable with the 150 attendee figure.
Ron

On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Rounding up to 150 sounds good to me.  I can't imagine it changes cost projections.

On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hi all--

The five year attendance average is 145.8.

Round up to 150?


On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I agree that using a 5 year average may be a good model for projecting numbers unless you have some compelling data to indicate that would be wrong.

Tim

On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I too have concerns about the number. The conference has only ever hit the 200 mark once in its history. If we look at the average of the last 5 years, it's only 146 and that includes the unusually high Raleigh numbers.We did get a bump in Raleigh because there were so many attendees from NC there because there are so many libraries moving onto Evergreen or getting ready to move to Evergreen, but I'm not confident we'd get that bump anywhere else. I'd feel better if we planned low - maybe 140.


Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'm concerned about the attendance projections.  It seems we used the same reasoning to have higher estimates for the Covington location in 2017 and didn't realize those projections.

On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hello Evergreen Oversight Board,

I've worked with Maegan Bragg of MOBIUS to produce the conference budget for the 2018 Evergreen International Conference in St. Charles, Missouri.

This budget projects 200 attendees because Debbie Luchenbill and Maegan feel fairly confident that given the conference's good location next year, we should be able to hit those numbers.  They are projecting a net of over $20,000 so we could bring those attendee numbers down if you wanted us to be more conservative in our estimate.

Maegan used the 2017 Conference Budget and the 2016 Conference Budget as examples in putting together some of her numbers (ex - sponsorship counts, exhibitor counts).

MOBIUS will be providing their own projectors for the conference, which will help reduce the A/V costs.

After reviewing this budget (two documents), please refer all questions to me and I will check with Maegan and Debbie before responding.

Once you're satisfied, I am requesting that you vote on this budget (with possible revisions) via email as we still need to secure the venue, the St. Charles Convention Center, with the adjoining Embassy Suites.

Thank you for your time and consideration.

Amy

--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
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Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

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[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]

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--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


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--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>

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--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>


_______________________________________________
eg-oversight-board mailing list
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--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>



--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]


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--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]




--


Tim Spindler | Executive Director

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>


C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>

67 Millbrook St., Ste. 201

Worcester, MA 01605


[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]



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From haderhold at ci.homer.ak.us  Thu Apr 20 14:38:25 2017
From: haderhold at ci.homer.ak.us (Holly Brennan)
Date: Thu, 20 Apr 2017 18:38:25 +0000
Subject: [Eg-oversight-board] EOB list
In-Reply-To: <CALh4dLDz-h6QcZ7qEqr4Eq5hsaA-ZUEnykWf5Q1xDa36P51h1w@mail.gmail.com>
References: <CALh4dLDz-h6QcZ7qEqr4Eq5hsaA-ZUEnykWf5Q1xDa36P51h1w@mail.gmail.com>
Message-ID: <DFF52B072AC64F4CBFC9676C58C964DEFCD0DA4F@CoH-MailData.ci.homer.ak.us>

Hi all ?

I just started receiving EOB emails from the listserv today, so that?s working now.

Today is my first day back at work since the conference, as I went on a vacation directly from Covington, and also it is still morning here so I?m feeling a little behind. I?ll do my best to sort through items and respond asap.

-Holly

From: Terran McCanna [mailto:tmccanna at georgialibraries.org]
Sent: Thursday, April 20, 2017 8:09 AM
To: thomas, scott; Holly Brennan
Subject: EOB list

You should be receiving automated emails for the EOB list so that you can set up your passwords and preferences. Let me know if you have any problems.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>
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