[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 09:44:12 EDT 2017

I always like to budget conservatively so I think leaving the food numbers
as is, might be good for a cushion.  It looks like the conference is not
losing money with this.

Tim

On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> Do we want to keep the food numbers at 200 with the revised registrations?
>
> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> Here is the revised budget with the 150 attendance figure.
>>
>> Amy
>>
>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to the 150 number.
>>>
>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>> wrote:
>>>
>>>> I would also be more comfortable with the 150 attendee figure.
>>>> Ron
>>>>
>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org
>>>> > wrote:
>>>>
>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>>> projections.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hi all--
>>>>>>
>>>>>> The five year attendance average is 145.8.
>>>>>>
>>>>>> Round up to 150?
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>> would be wrong.
>>>>>>>
>>>>>>> Tim
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>
>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>>> Missouri.
>>>>>>>>>>
>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>
>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>
>>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>>
>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>
>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>
>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>
>>>>>>>>>> Amy
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ronald A. Gagnon
>>>> Executive Director
>>>> North Of Boston Library Exchange (NOBLE)
>>>> Danvers, Massachusetts  01923
>>>> 978-777-8844 <(978)%20777-8844>
>>>> www.noblenet.org
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/eg-oversight-board/attachments/20170419/22a507c8/attachment-0001.html>