[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 09:48:00 EDT 2017

Amy and all,
I get a total of expenses before fees of $51,250, not the $45,185 listed --
32150, 6065, 3058, 3677 and 6300.

Am I missing something?
Rpn

On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hi all--
>
> Here is the revised budget with the 150 attendance figure.
>
> Amy
>
> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> +1 to the 150 number.
>>
>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>>
>>> I would also be more comfortable with the 150 attendee figure.
>>> Ron
>>>
>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>>> projections.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hi all--
>>>>>
>>>>> The five year attendance average is 145.8.
>>>>>
>>>>> Round up to 150?
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>>> wrote:
>>>>>
>>>>>> I agree that using a 5 year average may be a good model for
>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>> would be wrong.
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>
>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>>> Missouri.
>>>>>>>>>
>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>
>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>
>>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>>
>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>
>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>
>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>
>>>>>>>>> Amy
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844 <(978)%20777-8844>
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>

-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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