[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 09:58:16 EDT 2017

Plus - I checked with Grace.  The attendee numbers didn't include
exhibitors.  I know they're just estimates, but ...

On Wed, Apr 19, 2017 at 9:44 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I always like to budget conservatively so I think leaving the food numbers
> as is, might be good for a cushion.  It looks like the conference is not
> losing money with this.
>
> Tim
>
> On Wed, Apr 19, 2017 at 9:41 AM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> Do we want to keep the food numbers at 200 with the revised registrations?
>>
>> On Wed, Apr 19, 2017 at 9:38 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> Here is the revised budget with the 150 attendance figure.
>>>
>>> Amy
>>>
>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to the 150 number.
>>>>
>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>> wrote:
>>>>
>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>> Ron
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>> cost projections.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi all--
>>>>>>>
>>>>>>> The five year attendance average is 145.8.
>>>>>>>
>>>>>>> Round up to 150?
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>> would be wrong.
>>>>>>>>
>>>>>>>> Tim
>>>>>>>>
>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> I too have concerns about the number. The conference has only ever
>>>>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>>>>> 2017 and didn't realize those projections.
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>
>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>
>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>>>>> to be more conservative in our estimate.
>>>>>>>>>>>
>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>
>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>
>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>
>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>
>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>
>>>>>>>>>>> Amy
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ronald A. Gagnon
>>>>> Executive Director
>>>>> North Of Boston Library Exchange (NOBLE)
>>>>> Danvers, Massachusetts  01923
>>>>> 978-777-8844 <(978)%20777-8844>
>>>>> www.noblenet.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>

-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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