[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval
Garry Collum
Garry.Collum at kentonlibrary.org
Thu Apr 20 08:40:52 EDT 2017
+1 from me
Sent from my T-Mobile 4G LTE device
------ Original message------
From: Terran McCanna
Date: Wed, Apr 19, 2017 10:42 AM
To: Ruth Frasur;
Cc: Oversight Board;Gagnon, Ron;
Subject:Re: [Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval
+1 from me as well
Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>
On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
+1 to the 150 number.
On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
I would also be more comfortable with the 150 attendee figure.
Ron
On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Rounding up to 150 sounds good to me. I can't imagine it changes cost projections.
On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hi all--
The five year attendance average is 145.8.
Round up to 150?
On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
I agree that using a 5 year average may be a good model for projecting numbers unless you have some compelling data to indicate that would be wrong.
Tim
On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
I too have concerns about the number. The conference has only ever hit the 200 mark once in its history. If we look at the average of the last 5 years, it's only 146 and that includes the unusually high Raleigh numbers.We did get a bump in Raleigh because there were so many attendees from NC there because there are so many libraries moving onto Evergreen or getting ready to move to Evergreen, but I'm not confident we'd get that bump anywhere else. I'd feel better if we planned low - maybe 140.
Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138<tel:(404)%20235-7138>
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>
On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'm concerned about the attendance projections. It seems we used the same reasoning to have higher estimates for the Covington location in 2017 and didn't realize those projections.
On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org<mailto:terlaga at biblio.org>> wrote:
Hello Evergreen Oversight Board,
I've worked with Maegan Bragg of MOBIUS to produce the conference budget for the 2018 Evergreen International Conference in St. Charles, Missouri.
This budget projects 200 attendees because Debbie Luchenbill and Maegan feel fairly confident that given the conference's good location next year, we should be able to hit those numbers. They are projecting a net of over $20,000 so we could bring those attendee numbers down if you wanted us to be more conservative in our estimate.
Maegan used the 2017 Conference Budget and the 2016 Conference Budget as examples in putting together some of her numbers (ex - sponsorship counts, exhibitor counts).
MOBIUS will be providing their own projectors for the conference, which will help reduce the A/V costs.
After reviewing this budget (two documents), please refer all questions to me and I will check with Maegan and Debbie before responding.
Once you're satisfied, I am requesting that you vote on this budget (with possible revisions) via email as we still need to secure the venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
Thank you for your time and consideration.
Amy
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Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT 06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>
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Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
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Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT 06708
(203)577-4070 x101<tel:(203)%20577-4070>
terlaga at biblio.org<mailto:terlaga at biblio.org>
--
Tim Spindler | Executive Director
tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>
C/W MARS | http://www.cwmars.org<http://www.cwmars.org/>
67 Millbrook St., Ste. 201
Worcester, MA 01605
[https://lh6.googleusercontent.com/rq0aQEIQeQFIZtFlhOcPwUGmbK2PkNH3ly8_KIAhVwwSGaCexfMvv7F8hooB8vsWDeHNWLgUFJP2QtFLk_2t2MhidNbqGfjxxFld6yzmARgOEzEe3xpdIeSnDjiFDqkZxHtbBbn4]
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Ronald A. Gagnon
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North Of Boston Library Exchange (NOBLE)
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Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:(765)%20489-5632>; f (765) 489-5808<tel:(765)%20489-5808>
Our Kickin' Website<http://hagerstownlibrary.org>, Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>, and The Nettle Creek Players<http://nettlecreekplayers.com>
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