[Eg-oversight-board] Move to MOBIUS

Holly Brennan haderhold at ci.homer.ak.us
Tue Jan 9 15:15:26 EST 2018 

It seems that if we were showing intent of setting up the new non-profit, perhaps we could move funds during that process and still be able to use them. This is all new to me though, so I’m just chiming in based on common sense. Clarification here is needed.

Apologies for coming into this late. I broke my nose on Friday so I’ve been out of commission. (Really cool story: I was standing and then I wasn’t, and my face found the edge of the deck. Two breaks, 10 stitches. Full-on Fight Club librarian look over here.

-Holly

From: eg-oversight-board [mailto:eg-oversight-board-bounces at list.evergreen-ils.org] On Behalf Of Timothy Spindler
Sent: Monday, January 8, 2018 10:11 AM
To: Gagnon, Ron
Cc: Oversight Board
Subject: Re: [Eg-oversight-board] Move to MOBIUS

Ron,
I didn't think about that issue but I think Donna would work with us to transfer the assets to MOBIUS in the interim.


Tim Spindler | Executive Director | C/W MARS

ts<mailto:tspindler at cwmars.org>pindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120

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On Mon, Jan 8, 2018 at 2:01 PM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
But it seems the assets can not be transferred to the new Evergreen corporation until it receives non-profit status, which may take some time.

So the Evergreen assets would transfer to MOBIUS while we await the non-profit status?  Or would they remain with SFC?
Ron

On Mon, Jan 8, 2018 at 1:54 PM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
In my conversation with Donna, the corporation could be set up quickly (within a week) with the assets transferred to the new corporation.  In the meantime, if I understood her correctly, MOBIUS could handle any new contract payments until the non-profit status is established since that can take much longer.


Tim Spindler | Executive Director | C/W MARS

ts<mailto:tspindler at cwmars.org>pindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>

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On Mon, Jan 8, 2018 at 1:36 PM, Gagnon, Ron <gagnon at noblenet.org<mailto:gagnon at noblenet.org>> wrote:
I agree that #1 is the optimum course of action, and that the SFC can only transfer funds to another non-profit.
But it also sounds like it could take a while for the 501(c)(3) status to work its way through the IRS process.  What happens to the assets in the meantime?
Ron

On Thu, Jan 4, 2018 at 12:01 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
Mike's comment was my recollection as well.

#1 is the only option apart from transferring everything (including Evergreen TM) to MOBIUS which isn't what my understanding of this move would entail.

On Thu, Jan 4, 2018 at 11:56 AM, Mike Rylander <mrylander at gmail.com<mailto:mrylander at gmail.com>> wrote:
Thanks, Tim.

Just as a note, per the existing SFC agreement, if I recall correctly,
the SFC can only transfer ownership and funds to a 501(c)(3).  So the
association routes involving assignment and transfer to such an entity
are not possible.  Only plans where a new Evergreen nonprofit with
exempt status, or MOBIUS itself, is the assignee are possible as far
as I can tell.

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On Thu, Jan 4, 2018 at 11:33 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
> Donna Bacon (Executive Director of MOBIUS) sent options for how we might
> work with MOBIUS to handle the Evergreen project.  The following are the
> options for how we might contract with them from their attorney.  Scenario 1
> and 4 are the more traditional ways we have talked about.  In Scenario 1, we
> move forward forming a non-profit for for the Evergreen Project that would
> then contract with MOBIUS.  If we went with their attorney, they word
> incorporate Evergreen in Missouri.  We could begin this process and MOBIUS
> could still handle the contracts for the 2019 conference until the Evergreen
> Non-profit is complete.  In Scenario 2, the EOB members would sign the
> agreement similarly to what was done with the SFC.  There are two other
> scenarios which are variations.  Donna is willing to support the board with
> any of these options.
>
> I will have this on the agenda for discussion at the next board meeting.
>
> FROM MOBIUS' ATTORNEYS:
>
> As a follow up to our call on Friday, we want to outline some of Evergreen
> Project’s (“Evergreen Project”) options regarding moving from the Software
> Freedom Conservancy (“SFC”) to MOBIUS for its services, with the target goal
> of transitioning on June 1, 2018.  As you know, Evergreen is not currently a
> separate entity and its trademark is owned by SFC and its funds are held by
> SFC in a segregated account under SFC’s name, so any transfer will require
> the cooperation and consent of SFC.
>
>
>
> Please note, we have prepared this summary for the benefit and in connection
> with our representation of MOBIUS.  Nothing herein creates an
> attorney-client relationship between this firm and the Evergreen Project.
>
>
>
> In general, Evergreen’s options are:
>
>
>
> Scenario #1- Recommended Approach
>
> (1)    Form a non-profit entity for Evergreen and apply for tax exemptions;
>
> (2)    SFC assigns the trademark and transfers any and all assets its holds
> for Evergreen Project (including the deposit account) to the new entity;
>
> (3)    SFC transfers the funds to an account held in the name of Evergreen
> entity; and
>
> (4)    The new entity and MOBIUS enter into a contract for MOBIUS to perform
> certain management services.
>
>
>
> Scenario #2
>
> (1)    Evergreen, as an unincorporated association of its members, enters
> into a contract with MOBIUS for MOBIUS to perform certain management
> services (EOB members will need to sign the contract);
>
> (2)    SFC assigns the trademark to all of the members of Evergreen, as an
> unincorporated association;
>
> (3)    SFC transfers the funds to an account in the name of Evergreen, as an
> unincorporated association (all EOB members will need to sign
> authorization);
>
> (4)    Form a non-profit entity for Evergreen and apply for tax exemptions;
>
> (5)    Assign the MOBIUS contract to the new entity; and
>
> (6)    Assign the trademark to the new entity (signatures of all members
> will need to be obtained).
>
>
>
> Scenario #3
>
> (1)    Evergreen, as an unincorporated association of its members, enters
> into a contract with MOBIUS for MOBIUS to perform certain management
> services;
>
> (2)    SFC keeps ownership of the trademark until a new entity is formed
> (SFC will need to consent to any enforcement action, Evergreen will be
> relying on SFC to make any necessary filings to continue the mark, and SFC
> may charge a fee for this);
>
> (3)    SFC transfers the funds to an account in the name of Evergreen, as an
> unincorporated association (all EOB members will need to sign
> authorization);
>
> (4)    Form a non-profit entity for Evergreen and apply for tax exemptions;
>
> (5)    Assign the MOBIUS contract to the new entity; and
>
> (6)    Assign the trademark to the new entity.
>
>
>
> Scenario #4
>
> (1)    Evergreen, as an unincorporated association of its members, enters
> into a contract with MOBIUS for MOBIUS to perform certain management
> services;
>
> (2)    SFC transfers the funds to an account in the name of Evergreen, as an
> unincorporated association (all EOB members will need to sign
> authorization);
>
> (3)    SFC assigns the trademark to all of the members of Evergreen, as an
> unincorporated association; and
>
> (4)    No new entity is formed.
>
>
>
> We recommend forming an entity for Evergreen for a number of reasons, but,
> in particular, it will help protect the members from personal liability for
> the obligations and liabilities of Evergreen Project (protection they do not
> currently have), it will eliminate assignment issues if any member dies,
> dissolves, or has leadership change, it will make obtaining insurance
> policies to cover items like slip and fall accidents at the conference
> easier (the entity can obtain the policy rather than a policy naming all of
> the individual members), and it will make it easier for filing taxes by
> allowing an entity to report taxes rather than passing it through to all the
> members of the unincorporated association.  Having Evergreen as its own
> entity will also make trademark administration easier as it will not require
> involving SFC or all of the members, depending on the above scenarios, to
> take enforcement actions to protect the trademark or sign off on filings to
> continue the mark.
>
>
>
> In general, forming a Missouri non-profit corporation, for the basic
> documents, will cost approximately $1500 if our firm handles the work.  This
> does not include the cost of any accountants or legal fees to obtain tax
> exemptions for the organizations.  The actual entity formation can be
> completed in a couple of weeks, though the tax applications take longer.
> Trademark assignment filing fees should be approximately $50, plus $250-500
> in attorneys’ fees to complete the assignment.  Note, in the case of
> assigning to the general partners, due to the number of parties involved,
> filing fees and attorneys’ fees will be higher.
>
> _________
>
> Tim Spindler | Executive Director | C/W MARS
>
> tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:508-755-3323%20x120>
>
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