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Hi all,<br>
<br>
I didn't receive any feedback on this next month, so I'm just going
to throw out a suggested makeup for a site selection committee. <br>
<br>
- 1 rep from each of the past three conferences. I know Amy is
willing to help if we want a rep from this year's planning team to
be included in that count of three, but if you all think it's better
to just have people who have been through the entire conference
process, then we're willing to step back and hand it over to people
from the 2011-2013 teams<br>
- 1 rep from the Board<br>
- 2 at-large members from the community<br>
- 1 vendor rep<br>
<br>
Does this sound reasonable to everyone? Does anyone have another
idea?<br>
<br>
<br>
If so, I can put out a call for at-large members and a vendor rep
to the general list and then also contact people from previous
planning teams (I think most are on this list.) If we get more
volunteers than we need, I'm thinking the fairest way to handle it
is to take those who volunteer first. <br>
<br>
Let me know what you think.<br>
<br>
Also, I do want to discuss item 2 in my previous e-mail (using the
conference as a money maker versus keeping it as affordable as
possible). Galen, if we don't get much discussion on the list, can
we add it to the agenda for the next meeting?<br>
<br>
Kathy<br>
<br>
<br>
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<pre class="moz-signature" cols="72">Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a>
</pre>
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-------- Original Message --------
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject:
</th>
<td>2015 Conference</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date: </th>
<td>Thu, 26 Sep 2013 16:45:17 -0400</td>
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<tr>
<th align="RIGHT" nowrap="nowrap" valign="BASELINE">From: </th>
<td>Kathy Lussier <a class="moz-txt-link-rfc2396E" href="mailto:klussier@masslnc.org"><klussier@masslnc.org></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">To: </th>
<td>Evergreen Oversight Board
<a class="moz-txt-link-rfc2396E" href="mailto:eg-oversight-board@list.evergreen-ils.org"><eg-oversight-board@list.evergreen-ils.org></a></td>
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<pre> Hi all,
There were a couple of questions I wanted to raise regarding the 2015
conference at today's meeting.
1. I think it would be good to start the site selection process now. As
one of the current conference organizers, I would say it is highly
beneficial to get as much lead time as possible. The contract
negotiations took longer than expected, and my preference is to have a
contract in place by the April before the next year's conference. We
started the site selection process later last year, but I believe there
have been some years when the call for site proposals went out in August.
Last year, I think the site selection committee was quickly put together
with representatives from previous conferences as well as some EOB
members. I was speaking with another member of the community who thought
the process should be more open, and I tend to agree. Perhaps we could
identify a makeup for the committee that would include past conference
organizers, a member of the oversight board, some at-large community
members, and a vendor (to represent the interest of potential
exhibitors/sponsors).
I could work on putting out a call for volunteers, but think we should
decide on committee makeup before that step happens.
2. At various times, I've heard the suggestion that the community may
want to use the conference as a way to actively raise funds for the
project. I most recently heard the idea in April when Amy and I were
already presenting a conference budget. I thought it might be a good
idea to have this discussion before the site selection process so that
expectations are clear for any sites that are considering a proposal.
When planning this conference, Amy and I have striven to keep
registration and hotel costs as affordable as possible (not the easiest
thing to do in Boston) because making the conference accessible to lots
of people helps build the community and get people excited about their
participation in the project. On the other hand, in terms of raising
funds for the project, I understand that it might be easier for people
to get their institutions to reimburse a conference registration fee
than to donate funds to a project.
I personally lean towards the affordability side of the question, but
would like open up discussion in case there are other opinions out there.
Thanks!
Kathy
--
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a>
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