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<div class="moz-cite-prefix">Hi all,<br>
<br>
Thanks you for sending the proposed budget along Buzzy! All, it
would be great if we could have an e-mail vote on the budget soon
so that the SFC folks can begin finishing up the contract details
for the venue.<br>
<br>
I do have a couple of questions about the budget.<br>
<br>
In the interest of cutting down costs, particularly when it comes
to the high food costs we see at these conferences, I noticed you
added a lunch to the budget for the 2015 conference. We did have a
sponsored lunch at the 2013 conference in Vancouver, but,
otherwise, it isn't something that has been provided at past
conferences. Amy and I considered adding one when we were
considering a venue that wasn't close to many restaurants, but we
luckily ended up at a venue where lunch options were numerous. Are
you adding it to the conference because you're in a similar
situation where it will be difficult for people to find lunch in a
timely manner? If so, I would recommend adding it as another
sponsorship opportunity to help defray costs. You could look at
the Vancouver conference's page to get a sense of how much to
charge for this sponsorship opportunity -
<a class="moz-txt-link-freetext" href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>. It
definitely should be higher than a breakfast sponsorship.<br>
<br>
Do you expect to have a food & beverage minimum in the
contract with the venue? I ask just to see if there is a potential
for those food costs to go down if registration ends up being
lower than expected. Just to add a data point for the rest of the
Board, the registration numbers we saw last year were 189 total
registrations, about 30 of which were one-day registrations for
local library staff who couldn't attend the entire three-day
conference. When our numbers came in lower than expected, it was
difficult to adjust the cost side of the budget because of our
food & beverage minimum.<br>
<br>
The calculation for the recording fee appears to be off. I see
$500 (per day?, per session?) with a quantity of eight, but the
total is $1,500.<br>
<br>
Thanks!<br>
Kathy<br>
<pre class="moz-signature" cols="72">Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a>
#evergreen IRC: kmlussier
</pre>
On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
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<blockquote cite="mid:544F0BB6.608@hoodriverlibrary.org" type="cite">
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<font face="Verdana">Hi everyone,<br>
<br>
Attached is a draft conference budget (in Excel and OpenDocument
formats)for your review and approval. I have tried to keep the
registration fees down. I've also tried to underestimate revenue
while overestimating costs to help ensure that we do not have
overruns.<br>
<br>
I'm happy to answer any questions that you have.<br>
<br>
Cheers!<br>
Buzzy Nielsen<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
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