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<div class="moz-cite-prefix"><font face="Verdana">Hi everyone,<br>
<br>
In regards to your questions:<br>
<br>
</font>
<ol>
<li><font face="Verdana">Thanks for catching the error in the
recording calculation. I've corrected it in the attached
document.</font></li>
<li><font face="Verdana">The hotel doesn't have a minimum amount
to spend on meals, but they're pretty insistent on having a
lunch. The food costs are directly calculated based on
attendance, so it may be higher or lower. This seems like it
would be a good point to bring the SFC into the discussion
with the hotel.</font></li>
<li><font face="Verdana">I believe that the equipment rental and
technology costs will be lower than expected, so I've
adjusted those line items accordingly. I've also slightly
adjusted the registration fees.</font></li>
</ol>
<p><br>
<font face="Verdana">New budget attached.<br>
</font></p>
<p><font face="Verdana">Cheers!<br>
Buzzy<br>
</font></p>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a class="moz-txt-link-freetext" href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BsuJ_EgGK3Ap_1+YtBbyCu7+xWZEPzN6E0BkgHyZ6FG9Q@mail.gmail.com"
type="cite">
<div dir="ltr">Hi Buzzy,
<div>Thanks for sending this along. Overall it looks pretty
good, I can't see anything big that you might have missed. </div>
<div>Like Kathy, though, I noticed that the recording fee
calculation looks to be off by about $2,500 depending on what
is meant by "quantity".</div>
<div><br>
</div>
<div>I'm also curious what the food and beverage minimum is for
the venue and what the reasoning is for the Friday lunch. Is
it lack of restaurants or trouble meeting the food/beverage
minimum? Do you mind sharing what the food and beverage
minimum is?</div>
<div><br>
</div>
<div>I am concerned that there's a thin margin in the budget.
If you get a few less sponsorships or registrations than you
expect then you will be in the red. I'd like to see the
conference aim for a $5,000-ish profit from the conference so
that in the event of lower turnout or poor sponsorship you'd
be looking at a break-even instead of a loss.</div>
<div><br>
</div>
<div>Thanks!</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM, Ben
Hyman <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:ben.hyman@bc.libraries.coop" target="_blank">ben.hyman@bc.libraries.coop</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">A belated
thanks to Buzzy for pulling the preliminary budget together.<br>
Looking good so far - will watch for responses to Kathy's
questions.<br>
<br>
Cheers<br>
Ben<br>
<div>
<div class="h5">On Oct 30, 2014, at 10:46 AM, Kathy
Lussier <<a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>>
wrote:<br>
<br>
> Hi all,<br>
><br>
> Thanks you for sending the proposed budget along
Buzzy! All, it would be great if we could have an e-mail
vote on the budget soon so that the SFC folks can begin
finishing up the contract details for the venue.<br>
><br>
> I do have a couple of questions about the budget.<br>
><br>
> In the interest of cutting down costs, particularly
when it comes to the high food costs we see at these
conferences, I noticed you added a lunch to the budget
for the 2015 conference. We did have a sponsored lunch
at the 2013 conference in Vancouver, but, otherwise, it
isn't something that has been provided at past
conferences. Amy and I considered adding one when we
were considering a venue that wasn't close to many
restaurants, but we luckily ended up at a venue where
lunch options were numerous. Are you adding it to the
conference because you're in a similar situation where
it will be difficult for people to find lunch in a
timely manner? If so, I would recommend adding it as
another sponsorship opportunity to help defray costs.
You could look at the Vancouver conference's page to get
a sense of how much to charge for this sponsorship
opportunity - <a moz-do-not-send="true"
href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html"
target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
It definitely should be higher than a breakfast
sponsorship.<br>
><br>
> Do you expect to have a food & beverage minimum
in the contract with the venue? I ask just to see if
there is a potential for those food costs to go down if
registration ends up being lower than expected. Just to
add a data point for the rest of the Board, the
registration numbers we saw last year were 189 total
registrations, about 30 of which were one-day
registrations for local library staff who couldn't
attend the entire three-day conference. When our numbers
came in lower than expected, it was difficult to adjust
the cost side of the budget because of our food &
beverage minimum.<br>
><br>
> The calculation for the recording fee appears to be
off. I see $500 (per day?, per session?) with a quantity
of eight, but the total is $1,500.<br>
><br>
> Thanks!<br>
> Kathy<br>
> Kathy Lussier<br>
> Project Coordinator<br>
> Massachusetts Library Network Cooperative<br>
> <a moz-do-not-send="true"
href="tel:%28508%29%20343-0128" value="+15083430128">(508)
343-0128</a><br>
><br>
> <a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a><br>
><br>
> Twitter:<br>
> <a moz-do-not-send="true"
href="http://www.twitter.com/kmlussier"
target="_blank">http://www.twitter.com/kmlussier</a><br>
><br>
> #evergreen IRC: kmlussier<br>
><br>
> On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
>> Hi everyone,<br>
>><br>
>> Attached is a draft conference budget (in Excel
and OpenDocument formats)for your review and approval. I
have tried to keep the registration fees down. I've also
tried to underestimate revenue while overestimating
costs to help ensure that we do not have overruns.<br>
>><br>
>> I'm happy to answer any questions that you
have.<br>
>><br>
>> Cheers!<br>
>> Buzzy Nielsen<br>
>><br>
>> ************************************<br>
>> Library Director<br>
>> Hood River County Library District<br>
>> 502 State Street<br>
>> Hood River, Oregon 97031<br>
>> <a moz-do-not-send="true"
href="tel:541-387-7062" value="+15413877062">541-387-7062</a><br>
>> <a moz-do-not-send="true"
href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
>><br>
>><br>
>><br>
>> _______________________________________________<br>
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<br>
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</div>
Ben Hyman<br>
Executive Director | BC Libraries Cooperative<br>
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href="mailto:ben.hyman@bc.libraries.coop">ben.hyman@bc.libraries.coop</a>
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<br>
<br clear="all">
<div><br>
</div>
-- <br>
<div class="gmail_signature">
<div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
Equinox Software, Inc. - The Open Source Experts<br>
<a moz-do-not-send="true"
href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
<font size="1"> <br>
1-877-OPEN-ILS <a moz-do-not-send="true"
href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font>
<font size="1"> </font><br>
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