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    <div class="moz-cite-prefix">Thanks Buzzy! The profit margin on this
      budget is looking a little better.<br>
      <br>
      <blockquote type="cite"><font face="Verdana">The hotel doesn't
          have a minimum amount to spend on meals, but they're pretty
          insistent on having a lunch. The food costs are directly
          calculated based on attendance, so it may be higher or lower.
          This seems like it would be a good point to bring the SFC into
          the discussion with the hotel.</font></blockquote>
      <br>
      Yes, I agree that it might be good to have the SFC work on that
      requirement. All - Buzzy and I have a conference call scheduled
      Thursday with Tony Sebro from the SFC, so maybe we can bring that
      up as an issue he can work on. I don't know if you were planning
      to hold the reception at the venue, but, if so, maybe it is
      something that can be offered in exchange for holding a lunch
      there.<br>
      <br>
      In the meantime, rather than raising registration fees, I would
      prefer to see a sponsorship opportunity to help defray the costs
      of lunch. If it looks like we still need to increase the cost of
      registrations, do you think we could increase the cost of other
      sponsorship opportunities?  <br>
      <br>
      Also, do you have details on what is included with the Internet
      services? I'm assuming it's for the wireless, and I know that line
      was even higher for the Cambridge conference, but I'm curious as
      to what kind of bandwidth we're getting with that price.<br>
      <br>
      Thanks again!<br>
      Kathy<br>
      <br>
      <br>
      <pre class="moz-signature" cols="72">Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a>
#evergreen IRC: kmlussier
</pre>
      On 11/4/2014 4:23 PM, Buzzy Nielsen wrote:<br>
    </div>
    <blockquote cite="mid:545943B9.3080801@hoodriverlibrary.org"
      type="cite">
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      <div class="moz-cite-prefix"><font face="Verdana">I'm sorry, I
          sent two different versions of the budget in my last message.
          These are correct.<br>
          <br>
          Cheers!<br>
          Buzzy<br>
        </font>
        <div class="moz-signature"><br>
          ************************************<br>
          Library Director<br>
          Hood River County Library District<br>
          502 State Street<br>
          Hood River, Oregon 97031<br>
          541-387-7062<br>
          <a moz-do-not-send="true" class="moz-txt-link-freetext"
            href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
          <br>
        </div>
        On 11/04/2014 09:37 AM, Buzzy Nielsen wrote:<br>
      </div>
      <blockquote cite="mid:54590ECC.9000009@hoodriverlibrary.org"
        type="cite">
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        <div class="moz-cite-prefix"><font face="Verdana">Hi everyone,<br>
            <br>
            In regards to your questions:<br>
            <br>
          </font>
          <ol>
            <li><font face="Verdana">Thanks for catching the error in
                the recording calculation. I've corrected it in the
                attached document.</font></li>
            <li><font face="Verdana">The hotel doesn't have a minimum
                amount to spend on meals, but they're pretty insistent
                on having a lunch. The food costs are directly
                calculated based on attendance, so it may be higher or
                lower. This seems like it would be a good point to bring
                the SFC into the discussion with the hotel.</font></li>
            <li><font face="Verdana">I believe that the equipment rental
                and technology costs will be lower than expected, so
                I've adjusted those line items accordingly. I've also
                slightly adjusted the registration fees.</font></li>
          </ol>
          <p><br>
            <font face="Verdana">New budget attached.<br>
            </font></p>
          <p><font face="Verdana">Cheers!<br>
              Buzzy<br>
            </font></p>
          <div class="moz-signature"><br>
            ************************************<br>
            Library Director<br>
            Hood River County Library District<br>
            502 State Street<br>
            Hood River, Oregon 97031<br>
            541-387-7062<br>
            <a moz-do-not-send="true" class="moz-txt-link-freetext"
              href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
            <br>
          </div>
          On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
        </div>
        <blockquote
cite="mid:CAOrp-BsuJ_EgGK3Ap_1+YtBbyCu7+xWZEPzN6E0BkgHyZ6FG9Q@mail.gmail.com"
          type="cite">
          <div dir="ltr">Hi Buzzy,
            <div>Thanks for sending this along.  Overall it looks pretty
              good, I can't see anything big that you might have missed.
               </div>
            <div>Like Kathy, though, I noticed that the recording fee
              calculation looks to be off by about $2,500 depending on
              what is meant by "quantity".</div>
            <div><br>
            </div>
            <div>I'm also curious what the food and beverage minimum is
              for the venue and what the reasoning is for the Friday
              lunch.  Is it lack of restaurants or trouble meeting the
              food/beverage minimum?  Do you mind sharing what the food
              and beverage minimum is?</div>
            <div><br>
            </div>
            <div>I am concerned that there's a thin margin in the
              budget.  If you get a few less sponsorships or
              registrations than you expect then you will be in the
              red.  I'd like to see the conference aim for a $5,000-ish
              profit from the conference so that in the event of lower
              turnout or poor sponsorship you'd be looking at a
              break-even instead of a loss.</div>
            <div><br>
            </div>
            <div>Thanks!</div>
            <div>Grace</div>
            <div><br>
            </div>
            <div><br>
            </div>
            <div><br>
            </div>
          </div>
          <div class="gmail_extra"><br>
            <div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM,
              Ben Hyman <span dir="ltr"><<a moz-do-not-send="true"
                  href="mailto:ben.hyman@bc.libraries.coop"
                  target="_blank">ben.hyman@bc.libraries.coop</a>></span>
              wrote:<br>
              <blockquote class="gmail_quote" style="margin:0 0 0
                .8ex;border-left:1px #ccc solid;padding-left:1ex">A
                belated thanks to Buzzy for pulling the preliminary
                budget together.<br>
                Looking good so far - will watch for responses to
                Kathy's questions.<br>
                <br>
                Cheers<br>
                Ben<br>
                <div>
                  <div class="h5">On Oct 30, 2014, at 10:46 AM, Kathy
                    Lussier <<a moz-do-not-send="true"
                      href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>>


                    wrote:<br>
                    <br>
                    > Hi all,<br>
                    ><br>
                    > Thanks you for sending the proposed budget
                    along Buzzy! All, it would be great if we could have
                    an e-mail vote on the budget soon so that the SFC
                    folks can begin finishing up the contract details
                    for the venue.<br>
                    ><br>
                    > I do have a couple of questions about the
                    budget.<br>
                    ><br>
                    > In the interest of cutting down costs,
                    particularly when it comes to the high food costs we
                    see at these conferences, I noticed you added a
                    lunch to the budget for the 2015 conference. We did
                    have a sponsored lunch at the 2013 conference in
                    Vancouver, but, otherwise, it isn't something that
                    has been provided at past conferences. Amy and I
                    considered adding one when we were considering a
                    venue that wasn't close to many restaurants, but we
                    luckily ended up at a venue where lunch options were
                    numerous. Are you adding it to the conference
                    because you're in a similar situation where it will
                    be difficult for people to find lunch in a timely
                    manner? If so, I would recommend adding it as
                    another sponsorship opportunity to help defray
                    costs.  You could look at the Vancouver conference's
                    page to get a sense of how much to charge for this
                    sponsorship opportunity - <a moz-do-not-send="true"
href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html"
                      target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
                    It definitely should be higher than a breakfast
                    sponsorship.<br>
                    ><br>
                    > Do you expect to have a food & beverage
                    minimum in the contract with the venue? I ask just
                    to see if there is a potential for those food costs
                    to go down if registration ends up being lower than
                    expected. Just to add a data point for the rest of
                    the Board, the registration numbers we saw last year
                    were 189 total registrations,  about 30 of which
                    were one-day registrations for local library staff
                    who couldn't attend the entire three-day conference.
                    When our numbers came in lower than expected, it was
                    difficult to adjust the cost side of the budget
                    because of our food & beverage minimum.<br>
                    ><br>
                    > The calculation for the recording fee appears
                    to be off. I see $500 (per day?, per session?) with
                    a quantity of eight, but the total is $1,500.<br>
                    ><br>
                    > Thanks!<br>
                    > Kathy<br>
                    > Kathy Lussier<br>
                    > Project Coordinator<br>
                    > Massachusetts Library Network Cooperative<br>
                    > <a moz-do-not-send="true"
                      href="tel:%28508%29%20343-0128"
                      value="+15083430128">(508) 343-0128</a><br>
                    ><br>
                    > <a moz-do-not-send="true"
                      href="mailto:klussier@masslnc.org">klussier@masslnc.org</a><br>
                    ><br>
                    > Twitter:<br>
                    > <a moz-do-not-send="true"
                      href="http://www.twitter.com/kmlussier"
                      target="_blank">http://www.twitter.com/kmlussier</a><br>
                    ><br>
                    > #evergreen IRC: kmlussier<br>
                    ><br>
                    > On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
                    >> Hi everyone,<br>
                    >><br>
                    >> Attached is a draft conference budget (in
                    Excel and OpenDocument formats)for your review and
                    approval. I have tried to keep the registration fees
                    down. I've also tried to underestimate revenue while
                    overestimating costs to help ensure that we do not
                    have overruns.<br>
                    >><br>
                    >> I'm happy to answer any questions that you
                    have.<br>
                    >><br>
                    >> Cheers!<br>
                    >> Buzzy Nielsen<br>
                    >><br>
                    >> ************************************<br>
                    >> Library Director<br>
                    >> Hood River County Library District<br>
                    >> 502 State Street<br>
                    >> Hood River, Oregon 97031<br>
                    >> <a moz-do-not-send="true"
                      href="tel:541-387-7062" value="+15413877062">541-387-7062</a><br>
                    >> <a moz-do-not-send="true"
                      href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
                    >><br>
                    >><br>
                    >><br>
                    >>
                    _______________________________________________<br>
                    >> eg-oversight-board mailing list<br>
                    >><br>
                    >> <a moz-do-not-send="true"
                      href="mailto:eg-oversight-board@list.evergreen-ils.org">eg-oversight-board@list.evergreen-ils.org</a><br>
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                      target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><br>
                    ><br>
                    > _______________________________________________<br>
                    > eg-oversight-board mailing list<br>
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                    <br>
                  </div>
                </div>
                Ben Hyman<br>
                Executive Director | BC Libraries Cooperative<br>
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                  href="mailto:ben.hyman@bc.libraries.coop">ben.hyman@bc.libraries.coop</a>
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                  href="http://bc.libraries.coop" target="_blank">bc.libraries.coop</a>
                | Twitter: @BCLibrariesCoop<br>
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            </div>
            <br>
            <br clear="all">
            <div><br>
            </div>
            -- <br>
            <div class="gmail_signature">
              <div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
                  Equinox Software, Inc.  -  The Open Source Experts<br>
                  <a moz-do-not-send="true"
                    href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
                <font size="1">  <br>
                  1-877-OPEN-ILS    <a moz-do-not-send="true"
                    href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font>
                <font size="1">  </font><br>
              </div>
            </div>
          </div>
        </blockquote>
        <br>
      </blockquote>
      <br>
      <br>
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      <br>
      <pre wrap="">_______________________________________________
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</pre>
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