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<div class="moz-cite-prefix"><font face="Verdana">I'm sorry, I sent
two different versions of the budget in my last message. These
are correct.<br>
<br>
Cheers!<br>
Buzzy<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a class="moz-txt-link-freetext" href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/04/2014 09:37 AM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:54590ECC.9000009@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">Hi everyone,<br>
<br>
In regards to your questions:<br>
<br>
</font>
<ol>
<li><font face="Verdana">Thanks for catching the error in the
recording calculation. I've corrected it in the attached
document.</font></li>
<li><font face="Verdana">The hotel doesn't have a minimum
amount to spend on meals, but they're pretty insistent on
having a lunch. The food costs are directly calculated
based on attendance, so it may be higher or lower. This
seems like it would be a good point to bring the SFC into
the discussion with the hotel.</font></li>
<li><font face="Verdana">I believe that the equipment rental
and technology costs will be lower than expected, so I've
adjusted those line items accordingly. I've also slightly
adjusted the registration fees.</font></li>
</ol>
<p><br>
<font face="Verdana">New budget attached.<br>
</font></p>
<p><font face="Verdana">Cheers!<br>
Buzzy<br>
</font></p>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BsuJ_EgGK3Ap_1+YtBbyCu7+xWZEPzN6E0BkgHyZ6FG9Q@mail.gmail.com"
type="cite">
<div dir="ltr">Hi Buzzy,
<div>Thanks for sending this along. Overall it looks pretty
good, I can't see anything big that you might have missed. </div>
<div>Like Kathy, though, I noticed that the recording fee
calculation looks to be off by about $2,500 depending on
what is meant by "quantity".</div>
<div><br>
</div>
<div>I'm also curious what the food and beverage minimum is
for the venue and what the reasoning is for the Friday
lunch. Is it lack of restaurants or trouble meeting the
food/beverage minimum? Do you mind sharing what the food
and beverage minimum is?</div>
<div><br>
</div>
<div>I am concerned that there's a thin margin in the budget.
If you get a few less sponsorships or registrations than you
expect then you will be in the red. I'd like to see the
conference aim for a $5,000-ish profit from the conference
so that in the event of lower turnout or poor sponsorship
you'd be looking at a break-even instead of a loss.</div>
<div><br>
</div>
<div>Thanks!</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM, Ben
Hyman <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:ben.hyman@bc.libraries.coop"
target="_blank">ben.hyman@bc.libraries.coop</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">A
belated thanks to Buzzy for pulling the preliminary budget
together.<br>
Looking good so far - will watch for responses to Kathy's
questions.<br>
<br>
Cheers<br>
Ben<br>
<div>
<div class="h5">On Oct 30, 2014, at 10:46 AM, Kathy
Lussier <<a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>>
wrote:<br>
<br>
> Hi all,<br>
><br>
> Thanks you for sending the proposed budget along
Buzzy! All, it would be great if we could have an
e-mail vote on the budget soon so that the SFC folks
can begin finishing up the contract details for the
venue.<br>
><br>
> I do have a couple of questions about the budget.<br>
><br>
> In the interest of cutting down costs,
particularly when it comes to the high food costs we
see at these conferences, I noticed you added a lunch
to the budget for the 2015 conference. We did have a
sponsored lunch at the 2013 conference in Vancouver,
but, otherwise, it isn't something that has been
provided at past conferences. Amy and I considered
adding one when we were considering a venue that
wasn't close to many restaurants, but we luckily ended
up at a venue where lunch options were numerous. Are
you adding it to the conference because you're in a
similar situation where it will be difficult for
people to find lunch in a timely manner? If so, I
would recommend adding it as another sponsorship
opportunity to help defray costs. You could look at
the Vancouver conference's page to get a sense of how
much to charge for this sponsorship opportunity - <a
moz-do-not-send="true"
href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html"
target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
It definitely should be higher than a breakfast
sponsorship.<br>
><br>
> Do you expect to have a food & beverage
minimum in the contract with the venue? I ask just to
see if there is a potential for those food costs to go
down if registration ends up being lower than
expected. Just to add a data point for the rest of the
Board, the registration numbers we saw last year were
189 total registrations, about 30 of which were
one-day registrations for local library staff who
couldn't attend the entire three-day conference. When
our numbers came in lower than expected, it was
difficult to adjust the cost side of the budget
because of our food & beverage minimum.<br>
><br>
> The calculation for the recording fee appears to
be off. I see $500 (per day?, per session?) with a
quantity of eight, but the total is $1,500.<br>
><br>
> Thanks!<br>
> Kathy<br>
> Kathy Lussier<br>
> Project Coordinator<br>
> Massachusetts Library Network Cooperative<br>
> <a moz-do-not-send="true"
href="tel:%28508%29%20343-0128" value="+15083430128">(508)
343-0128</a><br>
><br>
> <a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a><br>
><br>
> Twitter:<br>
> <a moz-do-not-send="true"
href="http://www.twitter.com/kmlussier"
target="_blank">http://www.twitter.com/kmlussier</a><br>
><br>
> #evergreen IRC: kmlussier<br>
><br>
> On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
>> Hi everyone,<br>
>><br>
>> Attached is a draft conference budget (in
Excel and OpenDocument formats)for your review and
approval. I have tried to keep the registration fees
down. I've also tried to underestimate revenue while
overestimating costs to help ensure that we do not
have overruns.<br>
>><br>
>> I'm happy to answer any questions that you
have.<br>
>><br>
>> Cheers!<br>
>> Buzzy Nielsen<br>
>><br>
>> ************************************<br>
>> Library Director<br>
>> Hood River County Library District<br>
>> 502 State Street<br>
>> Hood River, Oregon 97031<br>
>> <a moz-do-not-send="true"
href="tel:541-387-7062" value="+15413877062">541-387-7062</a><br>
>> <a moz-do-not-send="true"
href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
>><br>
>><br>
>><br>
>>
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Ben Hyman<br>
Executive Director | BC Libraries Cooperative<br>
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<br>
<br clear="all">
<div><br>
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-- <br>
<div class="gmail_signature">
<div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
Equinox Software, Inc. - The Open Source Experts<br>
<a moz-do-not-send="true"
href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
<font size="1"> <br>
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