<div dir="ltr">I will second it.</div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Nov 6, 2014 at 1:13 PM, Kathy Lussier <span dir="ltr"><<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
  
    
  
  <div bgcolor="#FFFFFF" text="#000000">
    <div>Thank you for all of your work on this
      budget Buzzy and for addressing our questions and comments!<br>
      <br>
      I would like to make a motion to approve the Evergreen 2015
      Conference budget as presented.<span class=""><br>
      <br>
      Kathy<br>
      <pre cols="72">Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
<a href="tel:%28508%29%20343-0128" value="+15083430128" target="_blank">(508) 343-0128</a>
<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>
Twitter: <a href="http://www.twitter.com/kmlussier" target="_blank">http://www.twitter.com/kmlussier</a>
#evergreen IRC: kmlussier
</pre></span><div><div class="h5">
      On 11/6/2014 12:56 PM, Buzzy Nielsen wrote:<br>
    </div></div></div><div><div class="h5">
    <blockquote type="cite">
      
      <div><font face="Verdana">Kathy, Tony from
          the Conservancy, and I chatted today to address some of your
          further questions and concerns. Here's a final version of the
          budget.<br>
          <br>
          Cheers!<br>
          Buzzy<br>
        </font>
        <div><br>
          ************************************<br>
          Library Director<br>
          Hood River County Library District<br>
          502 State Street<br>
          Hood River, Oregon 97031<br>
          <a href="tel:541-387-7062" value="+15413877062" target="_blank">541-387-7062</a><br>
          <a href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
          <br>
        </div>
        On 11/04/2014 01:23 PM, Buzzy Nielsen wrote:<br>
      </div>
      <blockquote type="cite">
        
        <div><font face="Verdana">I'm sorry, I
            sent two different versions of the budget in my last
            message. These are correct.<br>
            <br>
            Cheers!<br>
            Buzzy<br>
          </font>
          <div><br>
            ************************************<br>
            Library Director<br>
            Hood River County Library District<br>
            502 State Street<br>
            Hood River, Oregon 97031<br>
            <a href="tel:541-387-7062" value="+15413877062" target="_blank">541-387-7062</a><br>
            <a href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
            <br>
          </div>
          On 11/04/2014 09:37 AM, Buzzy Nielsen wrote:<br>
        </div>
        <blockquote type="cite">
          
          <div><font face="Verdana">Hi everyone,<br>
              <br>
              In regards to your questions:<br>
              <br>
            </font>
            <ol>
              <li><font face="Verdana">Thanks for catching the error in
                  the recording calculation. I've corrected it in the
                  attached document.</font></li>
              <li><font face="Verdana">The hotel doesn't have a minimum
                  amount to spend on meals, but they're pretty insistent
                  on having a lunch. The food costs are directly
                  calculated based on attendance, so it may be higher or
                  lower. This seems like it would be a good point to
                  bring the SFC into the discussion with the hotel.</font></li>
              <li><font face="Verdana">I believe that the equipment
                  rental and technology costs will be lower than
                  expected, so I've adjusted those line items
                  accordingly. I've also slightly adjusted the
                  registration fees.</font></li>
            </ol>
            <p><br>
              <font face="Verdana">New budget attached.<br>
              </font></p>
            <p><font face="Verdana">Cheers!<br>
                Buzzy<br>
              </font></p>
            <div><br>
              ************************************<br>
              Library Director<br>
              Hood River County Library District<br>
              502 State Street<br>
              Hood River, Oregon 97031<br>
              <a href="tel:541-387-7062" value="+15413877062" target="_blank">541-387-7062</a><br>
              <a href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
              <br>
            </div>
            On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
          </div>
          <blockquote type="cite">
            <div dir="ltr">Hi Buzzy,
              <div>Thanks for sending this along.  Overall it looks
                pretty good, I can't see anything big that you might
                have missed.  </div>
              <div>Like Kathy, though, I noticed that the recording fee
                calculation looks to be off by about $2,500 depending on
                what is meant by "quantity".</div>
              <div><br>
              </div>
              <div>I'm also curious what the food and beverage minimum
                is for the venue and what the reasoning is for the
                Friday lunch.  Is it lack of restaurants or trouble
                meeting the food/beverage minimum?  Do you mind sharing
                what the food and beverage minimum is?</div>
              <div><br>
              </div>
              <div>I am concerned that there's a thin margin in the
                budget.  If you get a few less sponsorships or
                registrations than you expect then you will be in the
                red.  I'd like to see the conference aim for a
                $5,000-ish profit from the conference so that in the
                event of lower turnout or poor sponsorship you'd be
                looking at a break-even instead of a loss.</div>
              <div><br>
              </div>
              <div>Thanks!</div>
              <div>Grace</div>
              <div><br>
              </div>
              <div><br>
              </div>
              <div><br>
              </div>
            </div>
            <div class="gmail_extra"><br>
              <div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM,
                Ben Hyman <span dir="ltr"><<a href="mailto:ben.hyman@bc.libraries.coop" target="_blank">ben.hyman@bc.libraries.coop</a>></span>
                wrote:<br>
                <blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">A
                  belated thanks to Buzzy for pulling the preliminary
                  budget together.<br>
                  Looking good so far - will watch for responses to
                  Kathy's questions.<br>
                  <br>
                  Cheers<br>
                  Ben<br>
                  <div>
                    <div>On Oct 30, 2014, at 10:46 AM, Kathy
                      Lussier <<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>>



                      wrote:<br>
                      <br>
                      > Hi all,<br>
                      ><br>
                      > Thanks you for sending the proposed budget
                      along Buzzy! All, it would be great if we could
                      have an e-mail vote on the budget soon so that the
                      SFC folks can begin finishing up the contract
                      details for the venue.<br>
                      ><br>
                      > I do have a couple of questions about the
                      budget.<br>
                      ><br>
                      > In the interest of cutting down costs,
                      particularly when it comes to the high food costs
                      we see at these conferences, I noticed you added a
                      lunch to the budget for the 2015 conference. We
                      did have a sponsored lunch at the 2013 conference
                      in Vancouver, but, otherwise, it isn't something
                      that has been provided at past conferences. Amy
                      and I considered adding one when we were
                      considering a venue that wasn't close to many
                      restaurants, but we luckily ended up at a venue
                      where lunch options were numerous. Are you adding
                      it to the conference because you're in a similar
                      situation where it will be difficult for people to
                      find lunch in a timely manner? If so, I would
                      recommend adding it as another sponsorship
                      opportunity to help defray costs.  You could look
                      at the Vancouver conference's page to get a sense
                      of how much to charge for this sponsorship
                      opportunity - <a href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html" target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
                      It definitely should be higher than a breakfast
                      sponsorship.<br>
                      ><br>
                      > Do you expect to have a food & beverage
                      minimum in the contract with the venue? I ask just
                      to see if there is a potential for those food
                      costs to go down if registration ends up being
                      lower than expected. Just to add a data point for
                      the rest of the Board, the registration numbers we
                      saw last year were 189 total registrations,  about
                      30 of which were one-day registrations for local
                      library staff who couldn't attend the entire
                      three-day conference. When our numbers came in
                      lower than expected, it was difficult to adjust
                      the cost side of the budget because of our food
                      & beverage minimum.<br>
                      ><br>
                      > The calculation for the recording fee appears
                      to be off. I see $500 (per day?, per session?)
                      with a quantity of eight, but the total is $1,500.<br>
                      ><br>
                      > Thanks!<br>
                      > Kathy<br>
                      > Kathy Lussier<br>
                      > Project Coordinator<br>
                      > Massachusetts Library Network Cooperative<br>
                      > <a href="tel:%28508%29%20343-0128" value="+15083430128" target="_blank">(508) 343-0128</a><br>
                      ><br>
                      > <a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a><br>
                      ><br>
                      > Twitter:<br>
                      > <a href="http://www.twitter.com/kmlussier" target="_blank">http://www.twitter.com/kmlussier</a><br>
                      ><br>
                      > #evergreen IRC: kmlussier<br>
                      ><br>
                      > On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
                      >> Hi everyone,<br>
                      >><br>
                      >> Attached is a draft conference budget (in
                      Excel and OpenDocument formats)for your review and
                      approval. I have tried to keep the registration
                      fees down. I've also tried to underestimate
                      revenue while overestimating costs to help ensure
                      that we do not have overruns.<br>
                      >><br>
                      >> I'm happy to answer any questions that
                      you have.<br>
                      >><br>
                      >> Cheers!<br>
                      >> Buzzy Nielsen<br>
                      >><br>
                      >> ************************************<br>
                      >> Library Director<br>
                      >> Hood River County Library District<br>
                      >> 502 State Street<br>
                      >> Hood River, Oregon 97031<br>
                      >> <a href="tel:541-387-7062" value="+15413877062" target="_blank">541-387-7062</a><br>
                      >> <a href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
                      >><br>
                      >><br>
                      >><br>
                      >>
                      _______________________________________________<br>
                      >> eg-oversight-board mailing list<br>
                      >><br>
                      >> <a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
                      >> <a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><br>
                      ><br>
                      >
                      _______________________________________________<br>
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                      > <a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
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                      <br>
                    </div>
                  </div>
                  Ben Hyman<br>
                  Executive Director | BC Libraries Cooperative<br>
                  <a href="mailto:ben.hyman@bc.libraries.coop" target="_blank">ben.hyman@bc.libraries.coop</a>
                  | <a href="tel:1.855.383.5761%20ext%201001" value="+18553835761" target="_blank">1.855.383.5761 ext 1001</a> |
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                  <a href="http://bc.libraries.coop" target="_blank">bc.libraries.coop</a>
                  | Twitter: @BCLibrariesCoop<br>
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                </blockquote>
              </div>
              <br>
              <br clear="all">
              <div><br>
              </div>
              -- <br>
              <div>
                <div dir="ltr"><font size="1">Grace Dunbar, Vice
                    President<br>
                    Equinox Software, Inc.  -  The Open Source Experts<br>
                    <a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
                  <font size="1">  <br>
                    1-877-OPEN-ILS    <a href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font>
                  <font size="1">  </font><br>
                </div>
              </div>
            </div>
          </blockquote>
          <br>
        </blockquote>
        <br>
      </blockquote>
      <br>
      <br>
      <fieldset></fieldset>
      <br>
      <pre>_______________________________________________
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</pre>
    </blockquote>
    <br>
  </div></div></div>

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<br></blockquote></div><br></div>