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<div class="moz-cite-prefix">Thank you for all of your work on this
budget Buzzy and for addressing our questions and comments!<br>
<br>
I would like to make a motion to approve the Evergreen 2015
Conference budget as presented.<br>
<br>
Kathy<br>
<pre class="moz-signature" cols="72">Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a>
#evergreen IRC: kmlussier
</pre>
On 11/6/2014 12:56 PM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:545BB66B.6060809@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">Kathy, Tony from
the Conservancy, and I chatted today to address some of your
further questions and concerns. Here's a final version of the
budget.<br>
<br>
Cheers!<br>
Buzzy<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/04/2014 01:23 PM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:545943B9.3080801@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">I'm sorry, I
sent two different versions of the budget in my last
message. These are correct.<br>
<br>
Cheers!<br>
Buzzy<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/04/2014 09:37 AM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:54590ECC.9000009@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">Hi everyone,<br>
<br>
In regards to your questions:<br>
<br>
</font>
<ol>
<li><font face="Verdana">Thanks for catching the error in
the recording calculation. I've corrected it in the
attached document.</font></li>
<li><font face="Verdana">The hotel doesn't have a minimum
amount to spend on meals, but they're pretty insistent
on having a lunch. The food costs are directly
calculated based on attendance, so it may be higher or
lower. This seems like it would be a good point to
bring the SFC into the discussion with the hotel.</font></li>
<li><font face="Verdana">I believe that the equipment
rental and technology costs will be lower than
expected, so I've adjusted those line items
accordingly. I've also slightly adjusted the
registration fees.</font></li>
</ol>
<p><br>
<font face="Verdana">New budget attached.<br>
</font></p>
<p><font face="Verdana">Cheers!<br>
Buzzy<br>
</font></p>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BsuJ_EgGK3Ap_1+YtBbyCu7+xWZEPzN6E0BkgHyZ6FG9Q@mail.gmail.com"
type="cite">
<div dir="ltr">Hi Buzzy,
<div>Thanks for sending this along. Overall it looks
pretty good, I can't see anything big that you might
have missed. </div>
<div>Like Kathy, though, I noticed that the recording fee
calculation looks to be off by about $2,500 depending on
what is meant by "quantity".</div>
<div><br>
</div>
<div>I'm also curious what the food and beverage minimum
is for the venue and what the reasoning is for the
Friday lunch. Is it lack of restaurants or trouble
meeting the food/beverage minimum? Do you mind sharing
what the food and beverage minimum is?</div>
<div><br>
</div>
<div>I am concerned that there's a thin margin in the
budget. If you get a few less sponsorships or
registrations than you expect then you will be in the
red. I'd like to see the conference aim for a
$5,000-ish profit from the conference so that in the
event of lower turnout or poor sponsorship you'd be
looking at a break-even instead of a loss.</div>
<div><br>
</div>
<div>Thanks!</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM,
Ben Hyman <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:ben.hyman@bc.libraries.coop"
target="_blank">ben.hyman@bc.libraries.coop</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">A
belated thanks to Buzzy for pulling the preliminary
budget together.<br>
Looking good so far - will watch for responses to
Kathy's questions.<br>
<br>
Cheers<br>
Ben<br>
<div>
<div class="h5">On Oct 30, 2014, at 10:46 AM, Kathy
Lussier <<a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>>
wrote:<br>
<br>
> Hi all,<br>
><br>
> Thanks you for sending the proposed budget
along Buzzy! All, it would be great if we could
have an e-mail vote on the budget soon so that the
SFC folks can begin finishing up the contract
details for the venue.<br>
><br>
> I do have a couple of questions about the
budget.<br>
><br>
> In the interest of cutting down costs,
particularly when it comes to the high food costs
we see at these conferences, I noticed you added a
lunch to the budget for the 2015 conference. We
did have a sponsored lunch at the 2013 conference
in Vancouver, but, otherwise, it isn't something
that has been provided at past conferences. Amy
and I considered adding one when we were
considering a venue that wasn't close to many
restaurants, but we luckily ended up at a venue
where lunch options were numerous. Are you adding
it to the conference because you're in a similar
situation where it will be difficult for people to
find lunch in a timely manner? If so, I would
recommend adding it as another sponsorship
opportunity to help defray costs. You could look
at the Vancouver conference's page to get a sense
of how much to charge for this sponsorship
opportunity - <a moz-do-not-send="true"
href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html"
target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
It definitely should be higher than a breakfast
sponsorship.<br>
><br>
> Do you expect to have a food & beverage
minimum in the contract with the venue? I ask just
to see if there is a potential for those food
costs to go down if registration ends up being
lower than expected. Just to add a data point for
the rest of the Board, the registration numbers we
saw last year were 189 total registrations, about
30 of which were one-day registrations for local
library staff who couldn't attend the entire
three-day conference. When our numbers came in
lower than expected, it was difficult to adjust
the cost side of the budget because of our food
& beverage minimum.<br>
><br>
> The calculation for the recording fee appears
to be off. I see $500 (per day?, per session?)
with a quantity of eight, but the total is $1,500.<br>
><br>
> Thanks!<br>
> Kathy<br>
> Kathy Lussier<br>
> Project Coordinator<br>
> Massachusetts Library Network Cooperative<br>
> <a moz-do-not-send="true"
href="tel:%28508%29%20343-0128"
value="+15083430128">(508) 343-0128</a><br>
><br>
> <a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a><br>
><br>
> Twitter:<br>
> <a moz-do-not-send="true"
href="http://www.twitter.com/kmlussier"
target="_blank">http://www.twitter.com/kmlussier</a><br>
><br>
> #evergreen IRC: kmlussier<br>
><br>
> On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
>> Hi everyone,<br>
>><br>
>> Attached is a draft conference budget (in
Excel and OpenDocument formats)for your review and
approval. I have tried to keep the registration
fees down. I've also tried to underestimate
revenue while overestimating costs to help ensure
that we do not have overruns.<br>
>><br>
>> I'm happy to answer any questions that
you have.<br>
>><br>
>> Cheers!<br>
>> Buzzy Nielsen<br>
>><br>
>> ************************************<br>
>> Library Director<br>
>> Hood River County Library District<br>
>> 502 State Street<br>
>> Hood River, Oregon 97031<br>
>> <a moz-do-not-send="true"
href="tel:541-387-7062" value="+15413877062">541-387-7062</a><br>
>> <a moz-do-not-send="true"
href="http://hoodriverlibrary.org"
target="_blank">http://hoodriverlibrary.org</a><br>
>><br>
>><br>
>><br>
>>
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Ben Hyman<br>
Executive Director | BC Libraries Cooperative<br>
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-- <br>
<div class="gmail_signature">
<div dir="ltr"><font size="1">Grace Dunbar, Vice
President<br>
Equinox Software, Inc. - The Open Source Experts<br>
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href="mailto:gdunbar@esilibrary.com"
target="_blank">gdunbar@esilibrary.com</a></font>
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