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<div class="moz-cite-prefix"><font face="Verdana">Kathy, Tony from
the Conservancy, and I chatted today to address some of your
further questions and concerns. Here's a final version of the
budget.<br>
<br>
Cheers!<br>
Buzzy<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a class="moz-txt-link-freetext" href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/04/2014 01:23 PM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:545943B9.3080801@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">I'm sorry, I
sent two different versions of the budget in my last message.
These are correct.<br>
<br>
Cheers!<br>
Buzzy<br>
</font>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/04/2014 09:37 AM, Buzzy Nielsen wrote:<br>
</div>
<blockquote cite="mid:54590ECC.9000009@hoodriverlibrary.org"
type="cite">
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<div class="moz-cite-prefix"><font face="Verdana">Hi everyone,<br>
<br>
In regards to your questions:<br>
<br>
</font>
<ol>
<li><font face="Verdana">Thanks for catching the error in
the recording calculation. I've corrected it in the
attached document.</font></li>
<li><font face="Verdana">The hotel doesn't have a minimum
amount to spend on meals, but they're pretty insistent
on having a lunch. The food costs are directly
calculated based on attendance, so it may be higher or
lower. This seems like it would be a good point to bring
the SFC into the discussion with the hotel.</font></li>
<li><font face="Verdana">I believe that the equipment rental
and technology costs will be lower than expected, so
I've adjusted those line items accordingly. I've also
slightly adjusted the registration fees.</font></li>
</ol>
<p><br>
<font face="Verdana">New budget attached.<br>
</font></p>
<p><font face="Verdana">Cheers!<br>
Buzzy<br>
</font></p>
<div class="moz-signature"><br>
************************************<br>
Library Director<br>
Hood River County Library District<br>
502 State Street<br>
Hood River, Oregon 97031<br>
541-387-7062<br>
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://hoodriverlibrary.org">http://hoodriverlibrary.org</a><br>
<br>
</div>
On 11/03/2014 01:55 PM, Grace Dunbar wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BsuJ_EgGK3Ap_1+YtBbyCu7+xWZEPzN6E0BkgHyZ6FG9Q@mail.gmail.com"
type="cite">
<div dir="ltr">Hi Buzzy,
<div>Thanks for sending this along. Overall it looks pretty
good, I can't see anything big that you might have missed.
</div>
<div>Like Kathy, though, I noticed that the recording fee
calculation looks to be off by about $2,500 depending on
what is meant by "quantity".</div>
<div><br>
</div>
<div>I'm also curious what the food and beverage minimum is
for the venue and what the reasoning is for the Friday
lunch. Is it lack of restaurants or trouble meeting the
food/beverage minimum? Do you mind sharing what the food
and beverage minimum is?</div>
<div><br>
</div>
<div>I am concerned that there's a thin margin in the
budget. If you get a few less sponsorships or
registrations than you expect then you will be in the
red. I'd like to see the conference aim for a $5,000-ish
profit from the conference so that in the event of lower
turnout or poor sponsorship you'd be looking at a
break-even instead of a loss.</div>
<div><br>
</div>
<div>Thanks!</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Fri, Oct 31, 2014 at 6:16 PM,
Ben Hyman <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:ben.hyman@bc.libraries.coop"
target="_blank">ben.hyman@bc.libraries.coop</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">A
belated thanks to Buzzy for pulling the preliminary
budget together.<br>
Looking good so far - will watch for responses to
Kathy's questions.<br>
<br>
Cheers<br>
Ben<br>
<div>
<div class="h5">On Oct 30, 2014, at 10:46 AM, Kathy
Lussier <<a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>>
wrote:<br>
<br>
> Hi all,<br>
><br>
> Thanks you for sending the proposed budget
along Buzzy! All, it would be great if we could have
an e-mail vote on the budget soon so that the SFC
folks can begin finishing up the contract details
for the venue.<br>
><br>
> I do have a couple of questions about the
budget.<br>
><br>
> In the interest of cutting down costs,
particularly when it comes to the high food costs we
see at these conferences, I noticed you added a
lunch to the budget for the 2015 conference. We did
have a sponsored lunch at the 2013 conference in
Vancouver, but, otherwise, it isn't something that
has been provided at past conferences. Amy and I
considered adding one when we were considering a
venue that wasn't close to many restaurants, but we
luckily ended up at a venue where lunch options were
numerous. Are you adding it to the conference
because you're in a similar situation where it will
be difficult for people to find lunch in a timely
manner? If so, I would recommend adding it as
another sponsorship opportunity to help defray
costs. You could look at the Vancouver conference's
page to get a sense of how much to charge for this
sponsorship opportunity - <a moz-do-not-send="true"
href="http://eg2013.sitka.bclibraries.ca/sponsors/index.html"
target="_blank">http://eg2013.sitka.bclibraries.ca/sponsors/index.html</a>.
It definitely should be higher than a breakfast
sponsorship.<br>
><br>
> Do you expect to have a food & beverage
minimum in the contract with the venue? I ask just
to see if there is a potential for those food costs
to go down if registration ends up being lower than
expected. Just to add a data point for the rest of
the Board, the registration numbers we saw last year
were 189 total registrations, about 30 of which
were one-day registrations for local library staff
who couldn't attend the entire three-day conference.
When our numbers came in lower than expected, it was
difficult to adjust the cost side of the budget
because of our food & beverage minimum.<br>
><br>
> The calculation for the recording fee appears
to be off. I see $500 (per day?, per session?) with
a quantity of eight, but the total is $1,500.<br>
><br>
> Thanks!<br>
> Kathy<br>
> Kathy Lussier<br>
> Project Coordinator<br>
> Massachusetts Library Network Cooperative<br>
> <a moz-do-not-send="true"
href="tel:%28508%29%20343-0128"
value="+15083430128">(508) 343-0128</a><br>
><br>
> <a moz-do-not-send="true"
href="mailto:klussier@masslnc.org">klussier@masslnc.org</a><br>
><br>
> Twitter:<br>
> <a moz-do-not-send="true"
href="http://www.twitter.com/kmlussier"
target="_blank">http://www.twitter.com/kmlussier</a><br>
><br>
> #evergreen IRC: kmlussier<br>
><br>
> On 10/27/2014 11:21 PM, Buzzy Nielsen wrote:<br>
>> Hi everyone,<br>
>><br>
>> Attached is a draft conference budget (in
Excel and OpenDocument formats)for your review and
approval. I have tried to keep the registration fees
down. I've also tried to underestimate revenue while
overestimating costs to help ensure that we do not
have overruns.<br>
>><br>
>> I'm happy to answer any questions that you
have.<br>
>><br>
>> Cheers!<br>
>> Buzzy Nielsen<br>
>><br>
>> ************************************<br>
>> Library Director<br>
>> Hood River County Library District<br>
>> 502 State Street<br>
>> Hood River, Oregon 97031<br>
>> <a moz-do-not-send="true"
href="tel:541-387-7062" value="+15413877062">541-387-7062</a><br>
>> <a moz-do-not-send="true"
href="http://hoodriverlibrary.org" target="_blank">http://hoodriverlibrary.org</a><br>
>><br>
>><br>
>><br>
>>
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Ben Hyman<br>
Executive Director | BC Libraries Cooperative<br>
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-- <br>
<div class="gmail_signature">
<div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
Equinox Software, Inc. - The Open Source Experts<br>
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href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
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