<div dir="ltr">Ruth (and everyone),<div>I think it's worth having a discussion about at the conference but I don't necessarily think the EOB meeting is a good place for it.  Happy to hear contradicting opinions though!</div><div><br></div><div>Maybe it would be beneficial to get some input from the people we keep failing - people who are new or unfamiliar with the project/code/product.  Do you think we could solicit some feedback at the conference by getting some people to hand out a quick anonymous survey at their presentations?  Or making one available online and pushing it at the beginning or end of a talk? </div><div><br></div><div>Things I think we could learn from a survey of first-timers/newbies:</div><div>-- How easy is it to find information you want about Evergreen?</div><div>-- What did you wish someone had explained to you about Evergreen?</div><div>-- How confident do you feel asking questions of the community?  Do you think the community is accepting/encouraging?</div><div>-- When you ask for help, how helpful is the assistance you receive from the community?  How could it be improved?</div><div>-- Would you say you get too many opinions or not enough?</div><div>etc. etc. </div><div><br></div><div>So, maybe we start by asking people how the community can do better with supporting/explaining our product/process/needs... and that will lead us to some concrete improvements we can make to structure things better for a future mentoring program?</div><div><br></div><div>Just an idea...</div><div>Grace</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Feb 16, 2016 at 11:26 AM, Kathy Lussier <span dir="ltr"><<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
  
    
  
  <div text="#000000" bgcolor="#FFFFFF">
    Hi all,<br>
    <br>
    I'm going to chime in as the coordinator from our previous
    participation in the Outreachy program. I concur with everything
    Grace said in her email. <br>
    <br>
    I love the idea of inviting students into our community to work on a
    project, but I do think we need to work together ahead of time to
    establish clear guidelines of the time that is expected from the
    mentor, what type of guidance the mentor is expected to give a
    student, and how the student should be interacting with the
    community.  I don't think this is something we can quickly throw
    together, but is something that will take time to develop.<br>
    <br>
    Going beyond the mentorship requirements, in terms of selecting
    projects for interns to work on, I'll say one problem we've
    consistently come across with coding projects is that there is a
    high bar for entry for contributing code to the Evergreen project.
    We heard from interns who had trouble getting an Evergreen
    installation up and running. When we last participated in Outreachy,
    we didn't have any candidates who successfully completed the
    requirement to fix a bitesize bug before submitting an application,
    even though I know at least one candidate had an Evergreen install
    going early in the application period. Maybe Grace is correct when
    she says it will become easier once the web client is finished, but,
    even so, we do need to work in the meantime on learning how to
    mentor.<br>
    <br>
    Kathy<div><div class="h5"><br>
    <br>
    <div>On 02/16/2016 11:01 AM, Grace Dunbar
      wrote:<br>
    </div>
    <blockquote type="cite">
      <div dir="ltr">Having participated as a mentor in the first round,
        I'd say that our participation suffered from the same issue
        we've always had in these situations (GSOC, etc.) - mainly, lack
        of time on behalf of the mentors.  I would not qualify our
        mentorship of our Outreach participant as a success because I
        don't feel like we met the stated goals of the program which
        were to guide the participant through a small project wherein at
        the conclusion they could see their code accepted and
        implemented in the project before the end of the term.  Until we
        address our own issues with mentoring, transparency, and the
        ability to successfully create small projects that are
        achievable for the participants I don't think we should be
        participating.
        <div>That said... I think that there will be many, many more
          opportunities for participation in these programs once the web
          client is finished as the platform will be much friendlier for
          a wider range of participants.</div>
        <div>So, while I'm a big fan of the idea, I'm not a believer in
          our ability to successfully mentor participants.  And I think
          it's unfair of us use these participants as our learning
          curve.</div>
        <div><br>
        </div>
        <div>Grace</div>
      </div>
      <div class="gmail_extra"><br>
        <div class="gmail_quote">On Tue, Feb 16, 2016 at 10:48 AM, Ruth
          Frasur <span dir="ltr"><<a href="mailto:rfrasur@gmail.com" target="_blank">rfrasur@gmail.com</a>></span>
          wrote:<br>
          <blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
            <div dir="ltr">While I know that this happened, I wasn't
              part of any of the logistical stuff.  On the one hand, I'm
              for anything that empowers women, encourages any
              participation in open source communities, and promotes
              Evergreen ILS beyond its community and users.  On the
              other hand, I don't really know enough about what this
              would entail to make an informed recommendation. </div>
            <div>
              <div>
                <div class="gmail_extra"><br>
                  <div class="gmail_quote">On Tue, Feb 16, 2016 at 8:11
                    AM, Chris Sharp <span dir="ltr"><<a href="mailto:csharp@georgialibraries.org" target="_blank"></a><a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a>></span>
                    wrote:<br>
                    <blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">For
                      your consideration.  "Outreachy" was formerly
                      known as the "Outreach Project for Women", which
                      Evergreen participated in a couple of years ago. 
                      See details below.<br>
                      <br>
                      ----- Forwarded Message -----<br>
                      > From: "Karen Sandler" <<a href="mailto:karen@sfconservancy.org" target="_blank"></a><a href="mailto:karen@sfconservancy.org" target="_blank">karen@sfconservancy.org</a>><br>
                      > To: <a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a>,
                      "Kathy Lussier" <<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>><br>
                      > Sent: Tuesday, February 16, 2016 12:14:28 AM<br>
                      > Subject: Evergreen participating in Outreachy
                      again?<br>
                      ><br>
                      > Hi Kathy and Chris,<br>
                      ><br>
                      > The Outreachy program is looking for
                      organizations to participate in<br>
                      > round 12.  Do you think Evergreen would want
                      to participate again?<br>
                      > The round will open this week.<br>
                      ><br>
                      > Please let us know if Evergreen can
                      participate again!<br>
                      ><br>
                      > karen<br>
                      ><br>
                      > On Mon, Jan 25, 2016 at 7:51 AM, Sarah A
                      Sharp <<a href="mailto:sarah@thesharps.us" target="_blank">sarah@thesharps.us</a>><br>
                      > wrote:<br>
                      ><br>
                      ><br>
                      > Dear coordinators and mentors,<br>
                      ><br>
                      > Thank you for being a part of our outreach
                      program! The next round for<br>
                      > Outreachy is scheduled to open on February
                      16, with an application<br>
                      > deadline of March 22. Internships will run
                      from May 23 to August 23.<br>
                      ><br>
                      > If your organization is interested in
                      participating in the next round,<br>
                      > please update your landing page, and let us
                      know by February 16 if you<br>
                      > will participate. Organization coordinators
                      and mentors, please<br>
                      > coordinate on the following:<br>
                      ><br>
                      > * Review set up information at<br>
                      > <a href="https://wiki.gnome.org/Outreachy/Admin/GettingStarted" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy/Admin/GettingStarted</a><br>
                      > * Secure funding for your org to sponsor at
                      least one intern ($6,500)<br>
                      > * Update your org's landing page<br>
                      > * List your project ideas and recruit other
                      mentors<br>
                      > * Let us know at <a href="mailto:outreachy-admins@gnome.org" target="_blank">outreachy-admins@gnome.org</a>
                      that your org is<br>
                      > participating<br>
                      > * Start spreading the word about your org's
                      internships - no need to<br>
                      > wait for February 16<br>
                      ><br>
                      > We plan on having a twitter chat about
                      Outreachy on Feb 16, to<br>
                      > spotlight the organizations that are
                      participating, and allow orgs to<br>
                      > answer any questions people have.
                      Participation in the chat is<br>
                      > optional, but if you do want to participate,
                      being able to link to a<br>
                      > blog post that describes why you're
                      passionate about your project<br>
                      > would help us promote your project.<br>
                      ><br>
                      > The updated resources for the upcoming round
                      are:<br>
                      ><br>
                      > * <a href="https://wiki.gnome.org/Outreachy/2016/MayAugust" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy/2016/MayAugust</a><br>
                      ><br>
                      > A page with a timeline and participating
                      organizations listing; if<br>
                      > you have funds secured you can add your
                      organization there.<br>
                      ><br>
                      > * <a href="https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs</a>
                      and<br>
                      > <a href="https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs/Proposal" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs/Proposal</a><br>
                      ><br>
                      > These pages have motivation and information
                      for sponsorship; you<br>
                      > can use and customize the text from the
                      Proposal page to approach<br>
                      > companies about sponsorship (please do a
                      quick check with Karen,<br>
                      > Sarah, and myself at <a href="mailto:outreachy-admins@gnome.org" target="_blank"></a><a href="mailto:outreachy-admins@gnome.org" target="_blank">outreachy-admins@gnome.org</a>
                      alias first to make<br>
                      > sure we coordinate any efforts to approach
                      the same company)<br>
                      ><br>
                      > * <a href="https://wiki.gnome.org/Outreachy/Admin/GettingStarted" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy/Admin/GettingStarted</a><br>
                      ><br>
                      > Please review this page when you are updating
                      the landing page for<br>
                      > your organization and if your organization
                      plans to participate in<br>
                      > Google Summer of Code<br>
                      ><br>
                      > * <a href="https://wiki.gnome.org/Outreachy#Contracts" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy#Contracts</a><br>
                      ><br>
                      > Please make all people who volunteer as
                      mentors in your<br>
                      > organization aware that they will need to
                      sign a contract similar<br>
                      > to this to be a mentor in the program.
                      Interns cannot be paid until<br>
                      > their mentors sign the contract, so it is
                      important that mentors<br>
                      > sign the contract as soon as the application
                      system opens on Feb<br>
                      > 16.<br>
                      ><br>
                      > * <a href="https://wiki.gnome.org/Outreachy#Eligibility" rel="noreferrer" target="_blank">https://wiki.gnome.org/Outreachy#Eligibility</a><br>
                      ><br>
                      > As we announced last round, we have expanded
                      the Outreachy program<br>
                      > to include underrepresented people of color
                      underrepresented in<br>
                      > tech in the U.S.  Outreachy continues to be
                      open internationally to<br>
                      > women (cis and trans), trans men, and
                      genderqueer people.<br>
                      ><br>
                      > Google Summer of Code (GSoC)<br>
                      > <a href="https://developers.google.com/open-source/gsoc" rel="noreferrer" target="_blank">https://developers.google.com/open-source/gsoc</a><br>
                      ><br>
                      > The applications for organizations to
                      participate in GSoC will open<br>
                      > February 8 and will close at 7pm UTC on
                      Friday, February 19. I highly<br>
                      > encourage organizations to apply for this
                      program as it's a great<br>
                      > opportunity to engage students with your
                      project and is generously<br>
                      > sponsored by Google.  Please note that GSoC
                      deadlines are set in stone<br>
                      > and be sure to work with participants and
                      mentors to get things done<br>
                      > by these deadlines as your organization
                      participates in GSoC.<br>
                      ><br>
                      > Outreachy was created in response to low
                      participation of women in<br>
                      > GSoC, and we encourage women who are students
                      and coders to apply for<br>
                      > both programs if the organization they are
                      interested in is<br>
                      > participating in both. The dates for this
                      round of Outreachy are<br>
                      > intentionally set to be similar to GSoC
                      dates. Outreachy application<br>
                      > deadline is a couple days earlier to make
                      sure that applicants<br>
                      > eligible for GSoC don't miss the GSoC
                      deadline.<br>
                      ><br>
                      > Please contact Karen, Marina, and myself at <a href="mailto:outreachy-admins@gnome.org" target="_blank"></a><a href="mailto:outreachy-admins@gnome.org" target="_blank">outreachy-admins@gnome.org</a><br>
                      > alias if you have any questions. We hope you
                      can join in for this<br>
                      > round!<br>
                      ><br>
                      > Thanks,<br>
                      > Sarah Sharp<br>
                      ><br>
                      ><br>
                      <br>
                      --<br>
                      Chris Sharp<br>
                      PINES System Administrator<br>
                      Georgia Public Library Service<br>
                      1800 Century Place, Suite 150<br>
                      Atlanta, Georgia 30345<br>
                      <a href="tel:%28404%29%20235-7147" value="+14042357147" target="_blank">(404)
                        235-7147</a><br>
                      <a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a><br>
                      <a href="http://pines.georgialibraries.org/" rel="noreferrer" target="_blank">http://pines.georgialibraries.org/</a><br>
                      _______________________________________________<br>
                      eg-oversight-board mailing list<br>
                      <a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
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                    </blockquote>
                  </div>
                  <br>
                </div>
              </div>
            </div>
            <br>
            _______________________________________________<br>
            eg-oversight-board mailing list<br>
            <a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
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            <br>
          </blockquote>
        </div>
        <br>
        <br clear="all">
        <div><br>
        </div>
        -- <br>
        <div>
          <div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
              Equinox Software, Inc.  -  The Open Source Experts<br>
              <a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
            <font size="1">  <br>
              1-877-OPEN-ILS    <a href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font>
            <font size="1">  </font><br>
          </div>
        </div>
      </div>
      <br>
      <fieldset></fieldset>
      <br>
      <pre>_______________________________________________
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<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a>
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</pre>
    </blockquote>
    <br>
    </div></div><span class="HOEnZb"><font color="#888888"><pre cols="72">-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
<a href="tel:%28508%29%20343-0128" value="+15083430128" target="_blank">(508) 343-0128</a>
<a href="mailto:klussier@masslnc.org" target="_blank">klussier@masslnc.org</a>
Twitter: <a href="http://www.twitter.com/kmlussier" target="_blank">http://www.twitter.com/kmlussier</a></pre>
  </font></span></div>

<br>_______________________________________________<br>
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<a href="mailto:eg-oversight-board@list.evergreen-ils.org">eg-oversight-board@list.evergreen-ils.org</a><br>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
Equinox Software, Inc.  -  The Open Source Experts<br><a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
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