<div dir="ltr">Let's hold off for just a day, please?<div>I've thought of a few line item expenses that I don't see reflected in Tanya's budget and I want to give her a chance to add them so we can approve the final FINAL budget (hopefully).</div><div>Sorry - my fault for throwing the wrench in the works!</div><div>Grace</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Mar 8, 2016 at 2:32 PM, Chauncey Montgomery <span dir="ltr"><<a href="mailto:chauncey@yourcl.org" target="_blank">chauncey@yourcl.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">I'll second.<br>
CM<div><div class="h5"><br>
<br>
On 03/08/2016 02:00 PM, Chris Sharp wrote:<br>
</div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="h5">
Hello, EOB Members,<br>
<br>
Bradley Kuhn at the Software Freedom Conservancy has indicated that the attached conference budget needs explicit EOB approval before the Conservancy can expend funds on the project's behalf. I move that we accept the attached budget. We'll need a second, any discussion, and a vote. This is time sensitive, so I think we need to act on this before next week's scheduled meeting.<br>
<br>
Thanks,<br>
<br>
Chris<br>
<br>
----- Forwarded Message -----<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
From: "Tatiana H Prokrym" <<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>><br>
To: "Grace Dunbar (<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>)" <<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>>, <a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a>, "Chauncey<br>
Montgomery" <<a href="mailto:chauncey@yourcl.org" target="_blank">chauncey@yourcl.org</a>>, <a href="mailto:tony@sfconservancy.org" target="_blank">tony@sfconservancy.org</a><br>
Cc: <a href="mailto:evergreen-2016@sfconservancy.org" target="_blank">evergreen-2016@sfconservancy.org</a><br>
Sent: Thursday, March 3, 2016 9:14:25 PM<br>
Subject: 2016 Evergreen Conference Budget<br>
<br>
Hi everyone,<br>
<br>
I have attached the latest budget spreadsheet as of today, March 3rd. The<br>
spreadsheet includes the estimated budget (first tab) and the actual<br>
receivables to date (second tab). I've reviewed the numbers several times<br>
so I think it is accurate. It looks like we have an excess amount of<br>
$2501.42 of actual receivables over estimated payables.<br>
<br>
Points of note:<br>
<br>
<br>
1. The excess is due in part to the increase in registration numbers. The<br>
pre-conference registration numbers have greatly exceeded expectations.<br>
<br>
2. The number of exhibitors also exceeded expectations.<br>
<br>
The reduction in the estimated A/V payable amount is another large change<br>
from the estimated budget. There is more than a 10% change in the A/V<br>
payables budget. There are two reasons for the lower A/V costs:<br>
<br>
<br>
1. The State Library laptops became available for use during the<br>
conference. Someone else had them reserved but we managed to obtain them<br>
for the conference. I was able to remove laptop rental. This action<br>
resulted in a significant reduction of costs - laptop rental ($200 per<br>
laptop per 4 days per 3 rooms).<br>
<br>
2. Originally, I added sales tax to the AV estimated costs, and then added<br>
the Sheraton's service multiplier on top of those costs. This resulted in<br>
double-taxation. The reduction in cost by removing the 6.5% tax rate I<br>
applied wasn't that much but it did reduce the overall cost a little bit.<br>
<br>
<br>
In addition, Nicole and Susan have created a catering budget which I can<br>
easily send to you. Nicole and Susan have selected the menu if you would<br>
like to see what they have planned. Their budget is just barely over the<br>
$35,000.<br>
<br>
<br>
Also Greg Sloan, the Sheraton AV Manager, is currently reviewing the rest of<br>
the AV estimated costs. He thinks he can save us more money. Greg will be<br>
emailing us recommendations and I will pass them on. He also stated that he<br>
would send a better quotation on a/v recording. The BC Cooperative sponsored<br>
one day of A/V recording. That might be a place to put some of the excess<br>
dollars. I don't know the protocol for this.<br>
<br>
Happy reading!<br>
<br>
Tanya<br>
________________________________________________<br>
Tanya Prokrym - NC Cardinal Program Director<br>
North Carolina Department of Natural and Cultural Resources<br>
<br>
<a href="tel:919%20807%207424" value="+19198077424" target="_blank">919 807 7424</a> office<br>
<a href="tel:919%20733%208748" value="+19197338748" target="_blank">919 733 8748</a> fax<br>
<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a><mailto:<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>><br>
<br>
State Library of North Carolina<br>
4640 Mail Service Center<br>
Raleigh, NC 27699-4640<br>
[NC compares 2] [nccardinal]<br>
Email correspondence to and from this address is subject to the<br>
North Carolina Public Records Law and may be disclosed to third parties.<br>
<br>
<br>
</blockquote>
<br>
<br>
<br></div></div>
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</blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><div class="gmail_signature"><div dir="ltr"><font size="1">Grace Dunbar, Vice President<br>
Equinox - Open Your Library<br><a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
<font size="1"> <br>
1-877-OPEN-ILS | </font><font size="1"><a href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font><span style="font-size:12.8px">
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