<div dir="ltr">I vote yes.<div><br></div><div>Tim</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Wed, Mar 9, 2016 at 11:52 AM, Grace Dunbar <span dir="ltr"><<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">I vote yes to accepting the revised budget.<div>-grace</div></div><div class="gmail_extra"><div><div class="h5"><br><div class="gmail_quote">On Wed, Mar 9, 2016 at 11:29 AM, Chauncey Montgomery <span dir="ltr"><<a href="mailto:chauncey@yourcl.org" target="_blank">chauncey@yourcl.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Second.<br>
CM<span><br>
<br>
On 03/09/2016 11:14 AM, Grace Dunbar wrote:<br>
</span><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><span>
Hi all,<br>
Attached is the latest revised budget for the 2016 conference. Sorry to<br>
put the brakes on the last vote.<br>
I move we accept the revision attached and call for an email vote once<br>
the motion is seconded.<br>
Thanks!<br>
Grace<br>
<br>
On Tue, Mar 8, 2016 at 3:59 PM, Prokrym, Tatiana H<br></span>
<<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a> <mailto:<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>>> wrote:<br>
<br>
Hi Grace,____<br>
<br>
__ __<span><br>
<br>
All of the supplies are coming out of my budget. I incorporated the<br>
supplies into my existing NC Cardinal line items as they are really<br>
extensions of what I already pay for; I just added a little bit more<br>
to my encumbrances for the conference. So there would be no line<br>
item for posters, program brochures, name tags, badges, etc.<br>
Because we have to use our Corrections Dept, this was the only way<br>
to really handle supplies for us. If needed, I can print out my<br></span>
supply budget as an fyi to the committee. ____<br>
<br>
__ __<span><br>
<br>
So in terms of line items we really only have the ones that were in<br></span>
the March 3 budget. See below.____<br>
<br>
__ __<span><br>
<br>
Catering (from the Sheraton Hotel) (all inclusive: breaks,<br></span>
breakfast, reception)____<br>
<br>
Band____<br>
<br>
Audio-visual equipment (includes wireless fees; from the Sheraton)____<br>
<br>
Attrition____<br>
<br>
EventBrite fees____<br>
<br>
Software Conservancy fees____<br>
<br>
__ __<span><br>
<br>
The keynote speaker waived his speaker fee. And in terms of A/V, I<br>
have a breakdown by room that the Sheraton is currently reviewing.<br>
They stated that the A/V bill would be one lump sum. I can check<br>
again if needed. I think this basically boils down to 3 major<br></span>
bills, food, band and a/v.____<br>
<br>
__ __<br>
<br>
Thanks!____<br>
<br>
Tanya____<br>
<br>
__ __<br>
<br>
*From:*Grace Dunbar [mailto:<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a><br>
<mailto:<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>>]<br>
*Sent:* Tuesday, March 08, 2016 2:22 PM<br>
*To:* Prokrym, Tatiana H <<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a><br>
<mailto:<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>>><br>
*Cc:* <a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a><br>
<mailto:<a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a>>; Chauncey Montgomery<br>
<<a href="mailto:chauncey@yourcl.org" target="_blank">chauncey@yourcl.org</a> <mailto:<a href="mailto:chauncey@yourcl.org" target="_blank">chauncey@yourcl.org</a>>>;<br>
<a href="mailto:tony@sfconservancy.org" target="_blank">tony@sfconservancy.org</a> <mailto:<a href="mailto:tony@sfconservancy.org" target="_blank">tony@sfconservancy.org</a>>;<br>
<a href="mailto:evergreen-2016@sfconservancy.org" target="_blank">evergreen-2016@sfconservancy.org</a><br>
<mailto:<a href="mailto:evergreen-2016@sfconservancy.org" target="_blank">evergreen-2016@sfconservancy.org</a>><br>
*Subject:* Re: 2016 Evergreen Conference Budget____<br>
<br>
__ __<br>
<br>
Hi Tanya,____<span><br>
<br>
Since the EOB is going to try to do an email vote approval of this<br>
so Bradley can start paying the bills I'd like to make sure we have<br>
every payable on here so we don't have to waste your time doing this<br></span>
again.____<br>
<br>
__ __<span><br>
<br>
Are there any other costs you can think of that you need a line item<br></span>
for?____<br>
<br>
__ __<br>
<br>
I'm thinking you might need one for the badge holders.____<br>
<br>
What about signage printing?____<br>
<br>
Ribbons?____<span><br>
<br>
Maybe just a line item for "registration accessories & signage" that<br></span>
will cover all of the above? $750?____<br>
<br>
__ __<br>
<br>
Thanks in advance!____<br>
<br>
Grace____<br>
<br>
__ __<br>
<br>
__ __<span><br>
<br>
On Thu, Mar 3, 2016 at 9:14 PM, Prokrym, Tatiana H<br></span>
<<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a> <mailto:<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>>> wrote:____<br>
<br>
Hi everyone,____<br>
<br>
____<span><br>
<br>
I have attached the latest budget spreadsheet as of today, March<br></span>
3^rd . The spreadsheet includes the estimated budget (first<span><br>
tab) and the actual receivables to date (second tab). I’ve<br>
reviewed the numbers several times so I think it is accurate.<br>
It looks like we have an excess amount of $2501.42 of actual<br></span>
receivables over estimated payables.____<br>
<br>
____<br>
<br>
Points of note:____<br>
<br>
____<br>
<br>
1.The excess is due in part to the increase in registration<span><br>
numbers. The pre-conference registration numbers have greatly<br></span>
exceeded expectations. ____<br>
<br>
2.The number of exhibitors also exceeded expectations.____<br>
<br>
____<span><br>
<br>
The reduction in the estimated A/V payable amount is another<br>
large change from the estimated budget. There is more than a<br>
10% change in the A/V payables budget. There are two reasons<br></span>
for the lower A/V costs:____<br>
<br>
____<br>
<br>
1.The State Library laptops became available for use during the<span><br>
conference. Someone else had them reserved but we managed to<br>
obtain them for the conference. I was able to remove laptop<br>
rental. This action resulted in a significant reduction of costs<br></span>
- laptop rental ($200 per laptop per 4 days per 3 rooms). ____<br>
<br>
2.Originally, I added sales tax to the AV estimated costs, and<span><br>
then added the Sheraton’s service multiplier on top of those<br>
costs. This resulted in double-taxation. The reduction in cost<br>
by removing the 6.5% tax rate I applied wasn’t that much but it<br></span>
did reduce the overall cost a little bit.____<br>
<br>
____<span><br>
<br>
In addition, Nicole and Susan have created a catering budget<br>
which I can easily send to you. Nicole and Susan have selected<br>
the menu if you would like to see what they have planned. Their<br></span>
budget is just barely over the $35,000.____<br>
<br>
____<span><br>
<br>
Also Greg Sloan, the Sheraton AV Manager, is currently reviewing<br>
the rest of the AV estimated costs. He thinks he can save us<br>
more money. Greg will be emailing us recommendations and I will<br>
pass them on. He also stated that he would send a better<br>
quotation on a/v recording. The BC Cooperative sponsored one day<br>
of A/V recording. That might be a place to put some of the<br></span>
excess dollars. I don’t know the protocol for this.____<br>
<br>
____<br>
<br>
Happy reading!____<br>
<br>
____<br>
<br>
Tanya____<br>
<br>
________________________________________________<br>
Tanya Prokrym - NC Cardinal Program Director____<span><br>
<br>
North Carolina Department of Natural and Cultural Resources<br>
<br></span>
<a href="tel:919%20807%207424" value="+19198077424" target="_blank">919 807 7424</a> <tel:919%20807%207424> office____<br>
<br>
<a href="tel:919%20733%208748" value="+19197338748" target="_blank">919 733 8748</a> <tel:919%20733%208748> fax____<br>
<br>
<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a> <mailto:<a href="mailto:tanya.prokrym@ncdcr.gov" target="_blank">tanya.prokrym@ncdcr.gov</a>>____<br>
<br>
____<span><br>
<br>
State Library of North Carolina<br>
4640 Mail Service Center<br></span>
Raleigh, NC 27699-4640____<br>
<br>
NC compares 2 nccardinal____<br>
<br>
/Email correspondence to and from this address is subject to<br>
the/____<br>
<br>
/North Carolina Public Records Law and may be disclosed to third<br>
parties./____<br>
<br>
____<br>
<br>
<br>
<br>
____<br>
<br>
__ __<br>
<br>
-- ____<span><br>
<br>
Grace Dunbar, Vice President<br>
Equinox - Open Your Library<br></span>
<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a> <mailto:<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>><br>
1-877-OPEN-ILS | <a href="http://www.esilibrary.com" rel="noreferrer" target="_blank">www.esilibrary.com</a> <<a href="http://www.esilibrary.com" rel="noreferrer" target="_blank">http://www.esilibrary.com</a>>____<span><br>
<br>
<br>
<br>
<br>
--<br>
Grace Dunbar, Vice President<br>
Equinox - Open Your Library<br>
</span><a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a> <mailto:<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>><br>
1-877-OPEN-ILS | <a href="http://www.esilibrary.com" rel="noreferrer" target="_blank">www.esilibrary.com</a> <<a href="http://www.esilibrary.com" rel="noreferrer" target="_blank">http://www.esilibrary.com</a>><span><br>
<br>
<br>
_______________________________________________<br>
eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><br>
<br>
</span></blockquote><div><div>
_______________________________________________<br>
eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><br>
</div></div></blockquote></div><br><br clear="all"><div><br></div></div></div>-- <br><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div style="text-align:center"><img src="https://docs.google.com/uc?export=download&id=0B0xeJ4lY6JxZaTF4MU1zdlUtaVk&revid=0B0xeJ4lY6JxZTUtXMFVXM0JzaEdIRzlmL2ZSOUdqUDZYK3V3PQ" style="font-size:x-small"></div><span class=""><div style="text-align:left"><span style="font-size:x-small">Grace Dunbar, Vice President</span></div><font size="1">
Equinox - Open Your Library<br><a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
</span><font size="1"> <br>
1-877-OPEN-ILS | </font><font size="1"><a href="http://www.esilibrary.com" target="_blank">www.esilibrary.com</a></font><span style="font-size:12.8px">
</span><font size="1"> </font></div></div></div></div></div></div>
</div>
<br>_______________________________________________<br>
eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><br>
<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature">Tim Spindler<br><a href="mailto:tjspindler@gmail.com" target="_blank">tjspindler@gmail.com</a><div><br></div><div><span style="border-collapse:collapse;font-family:arial,sans-serif;font-size:13px"><p style="margin-top:0px;margin-right:0px;margin-bottom:0px;margin-left:0px"><b><font size="6" color="#519230" face="Webdings"><span style="font-size:24pt;font-family:Webdings;color:rgb(81,146,48);font-weight:bold">P</span></font></b><b><font size="2" color="#519230"><span style="font-size:10pt;color:rgb(81,146,48);font-weight:bold"> Go Green - </span></font></b><b><font size="1" color="#519230" face="Verdana"><span style="font-size:9pt;font-family:Verdana;color:rgb(81,146,48);font-weight:bold">Save a tree! Please don't print this e-mail unless it's really necessary.</span></font></b></p><p style="margin-top:0px;margin-right:0px;margin-bottom:0px;margin-left:0px"><font size="3" face="Times New Roman"><span style="font-size:12pt"> </span></font></p></span></div></div>
</div>