<div dir="ltr">+1 to Sharon's suggestion about the reminder.</div><div class="gmail_extra"><br><div class="gmail_quote">On Mon, Mar 21, 2016 at 2:18 PM, Sharon Herbert <span dir="ltr"><<a href="mailto:sharon.herbert@bc.libraries.coop" target="_blank">sharon.herbert@bc.libraries.coop</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Thanks for all of these ideas, Grace. I'll have to ponder some of this too, but I think more important that a reminder about registering/nominating gets out today, given the timeline. I think the brief reminder you've outlined below looks good, thanks!<br>
<br>
As far as recommended timelines for future elections and other issues re: nominees/resignations, I'd like to ponder a bit.<br>
<br>
Thanks,<br>
Sharon<br>
Quoting Grace Dunbar <<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a>>:<br>
<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="h5">
Hi,<br>
I promised to send out an email regarding EOB elections.<br>
For starters, I want to provide a quick review of the voting process.<br>
We are currently accepting nominations for the Board. The deadline is this<br>
Friday.<br>
Like in years past, folks have to register to vote. The deadline for<br>
registration is this Friday and the link to the registration form is here:<br>
<a href="https://www.surveymonkey.com/r/EOB2016" rel="noreferrer" target="_blank">https://www.surveymonkey.com/r/EOB2016</a> . That list will capture the email<br>
addresses we need to send the link to the election on OpaVote.<br>
<br>
This year, as it was last year, voting process is approval style (<br>
<a href="https://en.wikipedia.org/wiki/Approval_voting" rel="noreferrer" target="_blank">https://en.wikipedia.org/wiki/Approval_voting</a>). You should vote for the<br>
four candidates that you feel will best represent the community and the<br>
project's interests.<br>
<br>
Last month I sent out an email that proposed we adopt an election timeline<br>
that is something that has a little more specificity than can be used<br>
year-to-year. Right now the wording is, "Each year, the Board shall<br>
promulgate procedures for nominating and electing new Board members."<br>
(2.4d)<br>
<br>
I'd like to suggest something a little more structured, such as:<br>
Election processes should begin 6 weeks prior to the annual conference or<br>
April 1st, whichever comes first.<br>
Nominations and voter registration shall be managed in weeks 1-3.<br>
Week 4 shall be set aside for voting and Weeks five and six shall be for<br>
new member notification and officer elections.<br>
Newly elected officers will take office at the end of the Evergreen<br>
Conference for that calendar year. If no Evergreen Conference is held<br>
during a calendar year, office terms will begin and end at midnight EDT on<br>
April 30.<br>
<br>
Does anyone have any thoughts positive or negative on election of officers<br>
prior to the conference? If no objections, do you have thoughts on how we<br>
should structure voting for the chair, vice-chair, secretary, and<br>
representative? I would assume we would nominate and vote on each position<br>
separately. Maybe take nominations for Chair Monday am, vote Monday pm -<br>
take nominations for Vice-Chair Tuesday am, vote Tuesday pm, and so on?<br>
That would allow someone who ran for a position to run for another position<br>
if they weren't elected to the first. Or we could do all nominations and<br>
then handle it via STV<br></div></div>
<<a href="https://en.wikipedia.org/wiki/Single_transferable_vote" rel="noreferrer" target="_blank">https://en.wikipedia.org/wiki/Single_transferable_vote</a>>, RCV, or Approval<div><div class="h5"><br>
voting. Thoughts?<br>
<br>
I would also like to toss out a few ideas that I'd like to hear feedback on.<br>
<br>
How do you all feel about a proposal that members newly elected to the EOB<br>
(e.g. in their first ever EOB term) may not be nominated to core roles of<br>
Chair, Vice-chair, Secretary, or Conservancy Representative? They can,<br>
however, be nominated to serve as committee chairs.<br>
<br>
Also, the Board has been called upon to appoint several new members when<br>
elected members have resigned. Personally, I find the Board appointment<br>
process to be an issue as it has the potential to change the dynamic of our<br>
elected board. Would there be any interest in proposing a change to the<br>
rules of governance to require special elections when a Board member leaves<br>
with more than 6 months left in their term?<br>
<br>
This would require some additional language around the structure and terms<br>
of special elections, but I wanted to see if the idea was compelling before<br>
writing further language.<br>
<br>
Lastly, I do think we need to add some language to the Rules of Governance<br>
about how to manage the occasional executive session.<br>
<br>
I know I've tossed out a lot of ideas; I'd love to hear your thoughts on<br>
any and all of them.<br>
<br>
Cheers!<br>
Grace<br>
<br>
<br>
<br>
--<br>
<br>
Grace Dunbar, Vice President<br>
Equinox - Open Your Library<br>
<a href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a><br>
1-877-OPEN-ILS | <a href="http://www.esilibrary.com" rel="noreferrer" target="_blank">www.esilibrary.com</a><br>
</div></div></blockquote><span class="HOEnZb"><font color="#888888">
<br>
<br>
-- <br>
Sharon Herbert<br>
Sitka Manager<br>
BC Libraries Cooperative<br>
Tel: <a href="tel:1-855-383-5761%20x1013" value="+18553835761" target="_blank">1-855-383-5761 x1013</a><br>
Email: <a href="mailto:sharon.herbert@bc.libraries.coop" target="_blank">sharon.herbert@bc.libraries.coop</a><br>
Website: <a href="http://bc.libraries.coop" rel="noreferrer" target="_blank">http://bc.libraries.coop</a></font></span><div class="HOEnZb"><div class="h5"><br>
<br>
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