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Oh, I'm sorry if I missed that somewhere -- I was mostly looking at
discussions from last year about that, not recently. <br>
<br>
Thanks for clarifying Chris!<br>
<br>
A.<br>
<pre class="moz-signature" cols="72">
</pre>
<div class="moz-cite-prefix">On 3/23/2016 2:59 PM, Chris Sharp
wrote:<br>
</div>
<blockquote
cite="mid:CAJvXcd=APKYyvpxHPOv0ew3164QnTnLRrXzkN+DC=oWKqGHQcg@mail.gmail.com"
type="cite">
<div dir="ltr">
<div>
<div>
<div>Andrea,<br>
<br>
</div>
Thank you for thinking of me here. I'm actually planning to
end my term on the EOB next month as scheduled. Aside from
the problem of finding four candidates, I don't see it as a
problem to leave things as they are.<br>
<br>
</div>
Just my two cents.<br>
<br>
</div>
Chris<br>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Wed, Mar 23, 2016 at 2:23 PM, Andrea
Buntz Neiman <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:aneiman@kent.lib.md.us" target="_blank">aneiman@kent.lib.md.us</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000"> Remarks inline.<br>
<br>
<blockquote type="cite">
<div>I'd like to suggest something a little more
structured, such as:</div>
<div>Election processes should begin 6 weeks prior to
the annual conference or April 1st, whichever comes
first. </div>
<div>Nominations and voter registration shall be managed
in weeks 1-3.</div>
<div>Week 4 shall be set aside for voting and Weeks five
and six shall be for new member notification and
officer elections.</div>
<div>Newly elected officers will take office at the end
of the Evergreen Conference for that calendar year. If
no Evergreen Conference is held during a calendar
year, office terms will begin and end at midnight EDT
on April 30.</div>
</blockquote>
<br>
I'm fine with this general outline, though given the
occasional cat-herding-like-ness of the group it may be
better to have a full month for nominations & voter
registration.<br>
<br>
<blockquote type="cite">
<div>Does anyone have any thoughts positive or negative
on election of officers prior to the conference? If
no objections, do you have thoughts on how we should
structure voting for the chair, vice-chair, secretary,
and representative? I would assume we would nominate
and vote on each position separately. Maybe take
nominations for Chair Monday am, vote Monday pm - take
nominations for Vice-Chair Tuesday am, vote Tuesday
pm, and so on? That would allow someone who ran for a
position to run for another position if they weren't
elected to the first. Or we could do all nominations
and then handle it via <a moz-do-not-send="true"
href="https://en.wikipedia.org/wiki/Single_transferable_vote"
target="_blank">STV</a>, RCV, or Approval voting.
Thoughts?</div>
</blockquote>
<br>
I'm in favor of electing officers on this day-by-day
basis. Like Ruth pointed out, since this is outside of
the scheduled EOB meeting the days/times/process of
nominations and voting should be very explicit.<br>
<br>
In the past we've always voted for officers openly, this
would be my preference going forward (as opposed to secret
ballot) though of course I'm rotating off, so I'll defer
more to those Board Members who are continuing.<br>
<br>
<blockquote type="cite">
<div>
<div>I would also like to toss out a few ideas that
I'd like to hear feedback on.</div>
<div><br>
</div>
<div>How do you all feel about a proposal that members
newly elected to the EOB (e.g. in their first ever
EOB term) may not be nominated to core roles of
Chair, Vice-chair, Secretary, or Conservancy
Representative? They can, however, be nominated to
serve as committee chairs. <br>
</div>
</div>
</blockquote>
<br>
+1 to this. Worth spending a year figuring things out.<br>
<br>
<blockquote type="cite">
<div>
<div>Also, the Board has been called upon to appoint
several new members when elected members have
resigned. Personally, I find the Board appointment
process to be an issue as it has the potential to
change the dynamic of our elected board. Would
there be any interest in proposing a change to the
rules of governance to require special elections
when a Board member leaves with more than 6 months
left in their term?</div>
</div>
<div><br>
</div>
<div>This would require some additional language around
the structure and terms of special elections, but I
wanted to see if the idea was compelling before
writing further language.</div>
</blockquote>
<br>
+1 to this as well. We've been fortunate to have willing
& able members step up to fill vacancies but in the
interest of representation I agree that calling for
special elections is better for vacancies of 6+ months.<br>
<br>
<blockquote type="cite">
<div>Lastly, I do think we need to add some language to
the Rules of Governance about how to manage the
occasional executive session.</div>
</blockquote>
<br>
Yes, definitely. I recommend that this language include
the following: the general reason for going into
executive session (to discuss an issue with counsel, to
discuss an issue of a sensitive nature, to discuss a Board
Member's Code of Conduct violation, etc.) , the names of
Board Members who voted in approval of having an executive
session, and the date/time of the session. I think it's
also worth stressing that in the name of openness,
Executive Session will only be used in rare and
extenuating circumstances.<br>
<br>
<br>
There's one additional elections-related issue: The
cohorts have become wonky. <br>
<br>
Chris was appointed to fill Shauna's vacancy, and she
would have been rotating off this year with Yamil,
Chauncey, and myself as the last 4-person cohort (3/2014
is when the Board voted to reduce to 9 members and our
cohort was elected in 2013).<br>
<br>
However, there was discussion here <br>
<a moz-do-not-send="true"
href="http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-01-15-14.01.log.html#l-81"
target="_blank">http://evergreen-ils.org/meetings/evergreen/2015/evergreen.2015-01-15-14.01.log.html#l-81</a><br>
about grouping Chris in the cohort with Grace and Ben
(rotating off in 2017) but I'm not finding where/if that
was officially voted on.<br>
<br>
Amy was appointed for the rest of Ben's term here <br>
<a moz-do-not-send="true"
href="http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-01-21-14.00.log.html#l-372"
target="_blank">http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-01-21-14.00.log.html#l-372</a><br>
<br>
But governance page has Amy listed as rotating off in 2016
as well, which must be an error; furthermore, within the
EOB Rules of Governance, Ben is still listed instead of
Amy.<br>
<br>
Election communications have gone out with the language of
"four board vacancies" though, so, I'm not sure how to
address this -- do we want to have a quick email vote to
confirm that Chris is part of the Grace/Amy (Ben) cohort,
and issue a correction to the community about open spots?
Or do we allow the cohorts to remain wonkified? Or a
third way?<br>
<br>
I realize this is a little ticky-tacky but I think since
we're hammering out a lot of other details about
elections, now would be the time to straighten this out
too.<br>
<br>
<br>
Andrea<br>
<br>
<br>
<br>
<br>
<pre cols="72">Andrea Buntz Neiman, MLS
Librarian II, Public Services
Kent County Public Library
408 High Street
Chestertown, MD 21620
<a moz-do-not-send="true" href="tel:410-778-3636%20x2115" value="+14107783636" target="_blank">410-778-3636 x2115</a>
<a moz-do-not-send="true" href="http://www.kentcountylibrary.org" target="_blank">www.kentcountylibrary.org</a></pre>
<div>On 3/21/2016 2:01 PM, Grace Dunbar wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>
<div>Hi,</div>
<div>I promised to send out an email regarding EOB
elections.</div>
<div>
<div>For starters, I want to provide a quick
review of the voting process.</div>
<div>We are currently accepting nominations for
the Board. The deadline is this Friday.</div>
<div>Like in years past, folks have to register to
vote. The deadline for registration is this
Friday and the link to the registration form is
here: <a moz-do-not-send="true"
href="https://www.surveymonkey.com/r/EOB2016"
target="_blank">https://www.surveymonkey.com/r/EOB2016</a><span
style="font-size:12.8px"> . </span><span
style="font-size:12.8px">That list will
capture the email addresses we need to send
the link to the election on OpaVote.</span><br>
</div>
<div><br>
</div>
<div>This year, as it was last year, voting
process is approval style (<a
moz-do-not-send="true"
href="https://en.wikipedia.org/wiki/Approval_voting"
target="_blank"><a class="moz-txt-link-freetext" href="https://en.wikipedia.org/wiki/Approval_voting">https://en.wikipedia.org/wiki/Approval_voting</a></a>).
You should vote for the four candidates that you
feel will best represent the community and the
project's interests. </div>
</div>
<div><br>
</div>
<div>Last month I sent out an email that proposed we
adopt an election timeline that is something that
has a little more specificity than can be used
year-to-year. Right now the wording is, "Each
year, the Board shall promulgate procedures for
nominating and electing new Board members."
(2.4d) </div>
<div><br>
</div>
<div>I'd like to suggest something a little more
structured, such as:</div>
<div>Election processes should begin 6 weeks prior
to the annual conference or April 1st, whichever
comes first. </div>
<div>Nominations and voter registration shall be
managed in weeks 1-3.</div>
<div>Week 4 shall be set aside for voting and Weeks
five and six shall be for new member notification
and officer elections.</div>
<div>Newly elected officers will take office at the
end of the Evergreen Conference for that calendar
year. If no Evergreen Conference is held during a
calendar year, office terms will begin and end at
midnight EDT on April 30.</div>
<div><br>
</div>
<div>Does anyone have any thoughts positive or
negative on election of officers prior to the
conference? If no objections, do you have
thoughts on how we should structure voting for the
chair, vice-chair, secretary, and representative?
I would assume we would nominate and vote on each
position separately. Maybe take nominations for
Chair Monday am, vote Monday pm - take nominations
for Vice-Chair Tuesday am, vote Tuesday pm, and so
on? That would allow someone who ran for a
position to run for another position if they
weren't elected to the first. Or we could do all
nominations and then handle it via <a
moz-do-not-send="true"
href="https://en.wikipedia.org/wiki/Single_transferable_vote"
target="_blank">STV</a>, RCV, or Approval
voting. Thoughts?</div>
<div>
<div><br>
</div>
<div>I would also like to toss out a few ideas
that I'd like to hear feedback on.</div>
<div><br>
</div>
<div>How do you all feel about a proposal that
members newly elected to the EOB (e.g. in their
first ever EOB term) may not be nominated to
core roles of Chair, Vice-chair, Secretary, or
Conservancy Representative? They can, however,
be nominated to serve as committee chairs. </div>
<div><br>
</div>
<div>Also, the Board has been called upon to
appoint several new members when elected members
have resigned. Personally, I find the Board
appointment process to be an issue as it has the
potential to change the dynamic of our elected
board. Would there be any interest in proposing
a change to the rules of governance to require
special elections when a Board member leaves
with more than 6 months left in their term?</div>
</div>
<div><br>
</div>
<div>This would require some additional language
around the structure and terms of special
elections, but I wanted to see if the idea was
compelling before writing further language.</div>
<div><br>
</div>
<div>Lastly, I do think we need to add some language
to the Rules of Governance about how to manage the
occasional executive session.</div>
<div><br>
</div>
<div>I know I've tossed out a lot of ideas; I'd love
to hear your thoughts on any and all of them.</div>
<div><br>
</div>
<div>Cheers!</div>
</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
<span class="HOEnZb"><font color="#888888"> </font></span></div>
<span class="HOEnZb"><font color="#888888">
<div><br>
</div>
-- <br>
<div>
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div style="text-align:center"><br>
</div>
<div style="text-align:left"><span
style="font-size:x-small">Grace
Dunbar, Vice President</span></div>
<font size="1"> Equinox - Open Your
Library<br>
<a moz-do-not-send="true"
href="mailto:gdunbar@esilibrary.com"
target="_blank">gdunbar@esilibrary.com</a></font>
<font size="1"> <br>
1-877-OPEN-ILS | </font><font size="1"><a
moz-do-not-send="true"
href="http://www.esilibrary.com"
target="_blank"><a class="moz-txt-link-abbreviated" href="http://www.esilibrary.com">www.esilibrary.com</a></a></font><span
style="font-size:12.8px"> </span><font
size="1"> </font></div>
</div>
</div>
</div>
</font></span></div>
<span class="HOEnZb"><font color="#888888"> <br>
<fieldset></fieldset>
<br>
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