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Hi all,<br>
<br>
Great discussion on the elections process and officer elections. As
I've been following along, I wanted to present an alternate
viewpoint to this suggestion<br>
<br>
<blockquote type="cite">
<div><br>
</div>
<div>How do you all feel about a proposal that members newly
elected to the EOB (e.g. in their first ever EOB term) may not
be nominated to core roles of Chair, Vice-chair, Secretary, or
Conservancy Representative? They can, however, be nominated to
serve as committee chairs. <br>
</div>
</blockquote>
While this may be a good rule in the majority of cases, we also may
be reaching a point where we start to see some returnees to the
Board who may be better equipped to take on a core role their first
year on the Board. Or, it may be a person who has developed a good
relationship with the Conservancy through other projects (e.g.
conference planning), and would be the ideal person to serve as a
Conservancy rep.<br>
<br>
Those are just some scenarios you might want to consider while
discussing the question.<br>
<br>
/me recedes into the shadows again.<br>
<br>
Kathy<br>
<br>
<br>
<div class="moz-cite-prefix">On 03/21/2016 02:01 PM, Grace Dunbar
wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BuTQm9GS2yWFyvO5ynWhopSgwW4MOyDp2dFQ5k2ji-xDw@mail.gmail.com"
type="cite">
<div dir="ltr">
<div>
<div>Hi,</div>
<div>I promised to send out an email regarding EOB elections.</div>
<div>
<div>For starters, I want to provide a quick review of the
voting process.</div>
<div>We are currently accepting nominations for the Board.
The deadline is this Friday.</div>
<div>Like in years past, folks have to register to vote.
The deadline for registration is this Friday and the link
to the registration form is here: <a
moz-do-not-send="true"
href="https://www.surveymonkey.com/r/EOB2016"
rel="noreferrer" target="_blank"
style="font-size:12.8px"><a class="moz-txt-link-freetext" href="https://www.surveymonkey.com/r/EOB2016">https://www.surveymonkey.com/r/EOB2016</a></a><span
style="font-size:12.8px"> . </span><span
style="font-size:12.8px">That list will capture the
email addresses we need to send the link to the election
on OpaVote.</span><br>
</div>
<div><br>
</div>
<div>This year, as it was last year, voting process is
approval style (<a moz-do-not-send="true"
href="https://en.wikipedia.org/wiki/Approval_voting">https://en.wikipedia.org/wiki/Approval_voting</a>).
You should vote for the four candidates that you feel will
best represent the community and the project's interests.
</div>
</div>
<div><br>
</div>
<div>Last month I sent out an email that proposed we adopt an
election timeline that is something that has a little more
specificity than can be used year-to-year. Right now the
wording is, "Each year, the Board shall promulgate
procedures for nominating and electing new Board members."
(2.4d) </div>
<div><br>
</div>
<div>I'd like to suggest something a little more structured,
such as:</div>
<div>Election processes should begin 6 weeks prior to the
annual conference or April 1st, whichever comes first. </div>
<div>Nominations and voter registration shall be managed in
weeks 1-3.</div>
<div>Week 4 shall be set aside for voting and Weeks five and
six shall be for new member notification and officer
elections.</div>
<div>Newly elected officers will take office at the end of the
Evergreen Conference for that calendar year. If no Evergreen
Conference is held during a calendar year, office terms will
begin and end at midnight EDT on April 30.</div>
<div><br>
</div>
<div>Does anyone have any thoughts positive or negative on
election of officers prior to the conference? If no
objections, do you have thoughts on how we should structure
voting for the chair, vice-chair, secretary, and
representative? I would assume we would nominate and vote
on each position separately. Maybe take nominations for
Chair Monday am, vote Monday pm - take nominations for
Vice-Chair Tuesday am, vote Tuesday pm, and so on? That
would allow someone who ran for a position to run for
another position if they weren't elected to the first. Or
we could do all nominations and then handle it via <a
moz-do-not-send="true"
href="https://en.wikipedia.org/wiki/Single_transferable_vote">STV</a>,
RCV, or Approval voting. Thoughts?</div>
<div>
<div><br>
</div>
<div>I would also like to toss out a few ideas that I'd like
to hear feedback on.</div>
<div><br>
</div>
<div>How do you all feel about a proposal that members newly
elected to the EOB (e.g. in their first ever EOB term) may
not be nominated to core roles of Chair, Vice-chair,
Secretary, or Conservancy Representative? They can,
however, be nominated to serve as committee chairs. </div>
<div><br>
</div>
<div>Also, the Board has been called upon to appoint several
new members when elected members have resigned.
Personally, I find the Board appointment process to be an
issue as it has the potential to change the dynamic of our
elected board. Would there be any interest in proposing a
change to the rules of governance to require special
elections when a Board member leaves with more than 6
months left in their term?</div>
</div>
<div><br>
</div>
<div>This would require some additional language around the
structure and terms of special elections, but I wanted to
see if the idea was compelling before writing further
language.</div>
<div><br>
</div>
<div>Lastly, I do think we need to add some language to the
Rules of Governance about how to manage the occasional
executive session.</div>
<div><br>
</div>
<div>I know I've tossed out a lot of ideas; I'd love to hear
your thoughts on any and all of them.</div>
<div><br>
</div>
<div>Cheers!</div>
</div>
<div>Grace</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
-- <br>
<div class="gmail_signature">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div style="text-align:center"><br>
</div>
<div style="text-align:left"><span
style="font-size:x-small">Grace Dunbar, Vice
President</span></div>
<font size="1">
Equinox - Open Your Library<br>
<a moz-do-not-send="true"
href="mailto:gdunbar@esilibrary.com" target="_blank">gdunbar@esilibrary.com</a></font>
<font size="1"> <br>
1-877-OPEN-ILS | </font><font size="1"><a
moz-do-not-send="true"
href="http://www.esilibrary.com" target="_blank"><a class="moz-txt-link-abbreviated" href="http://www.esilibrary.com">www.esilibrary.com</a></a></font><span
style="font-size:12.8px">
</span><font size="1"> </font></div>
</div>
</div>
</div>
</div>
<br>
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</pre>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
<a class="moz-txt-link-abbreviated" href="mailto:klussier@masslnc.org">klussier@masslnc.org</a>
Twitter: <a class="moz-txt-link-freetext" href="http://www.twitter.com/kmlussier">http://www.twitter.com/kmlussier</a></pre>
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