<div dir="ltr">Thank you, Ruth.<div>I'll put the amendment to the minutes on the agenda for our next meeting.</div><div>If anyone has questions/comments about this amendment, please discuss them here.</div><div>Cheers!</div><div>Grace</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Apr 29, 2016 at 1:27 PM, Ruth Frasur <span dir="ltr"><<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Dear EOB members, <div><br></div><div>During the EOB meeting at the 2016 Evergreen International Conference, Tanya Prokrym expressed concerns related to the conference planning experience. Following that meeting, Tanya clarified her comments in conversations (via face to face interactions and/or email) with Grace Dunbar, Yamil Suarez, Amy Terlaga, and myself.</div><div><br></div><div>Based on her clarification and with her input, I proposed that the minutes from the EOB meeting be amended as follows.</div><div><br></div><div><div style="font-size:12.8px"><b>Current language</b></div><div style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference / Tanya</span></p><p class="MsoNormal"></p><ul><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Emails that created extra stress</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Need to look at relationship between EOB, SFC, and Conference committee</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Not provided with a clear set of expectations about who had authority to do what</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Didn’t know the right questions to ask</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Sponsorships</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Conflict of interest to have a point of contact be a vendor</span></li></ul><div><font color="#333333" face="Arial, sans-serif"><span style="line-height:19.6px"><b>Proposed Amended Language</b></span></font></div><div><span style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference/Tanya</span><u></u><u></u></p></span><ul type="disc" style="font-size:12.8px"><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Email threads that were contradictory or confusing which created stress</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Should examine the conference structure and clarify the roles/authority of the EOB, SFC, Conference Committee, and Host Committee</span> <span style="font-size:9.5pt">to manage expectations and clarify procedures</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">External pressure from some vendors and other organizations was levied against the local conference committee claiming conflict of interest due to the host committee's vendor relationship</span></li></ul></div><span class="HOEnZb"><font color="#888888"><div><br></div></font></span></div><span class="HOEnZb"><font color="#888888">-- <br><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-size:12.8px">Ruth Frasur</span><br style="font-size:12.8px"><span style="font-size:12.8px">Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library</span><br style="font-size:12.8px"><span style="font-size:12.8px">10 W. College Street in Hagerstown, Indiana (47346)</span><br style="font-size:12.8px"><span style="font-size:12.8px">p <a href="tel:%28765%29%20489-5632" value="+17654895632" target="_blank">(765) 489-5632</a>; f <a href="tel:%28765%29%20489-5808" value="+17654895808" target="_blank">(765) 489-5808</a></span><br style="font-size:12.8px"><br style="font-size:12.8px"><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and <a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><br></div></div></div></div></div></div></div></div></div></div>
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