<div dir="ltr">I have no opinion on this exact situation as I wasn't present for the verbal discussion but every board I've been a member of has found that rewording past minutes is fairly routine. That's why most entities have an review and approval of minutes before they become record. Being both party to the conversation and recording is a thankless and tough task for anyone recording the minutes. :)<div><br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Sat, Apr 30, 2016 at 11:22 AM, Ruth Frasur <span dir="ltr"><<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">I should also clarify that the reason there has been a request for amended language is based on how the minutes were transcribed. During regular EOB meetings, we rely on IRC logs to collect the minutes and so what's "said" is what's recorded. During the face to face meeting, there is a person recording the minutes and so sometimes what is gathered doesn't accurately reflect the conversation. <div><br></div><div>I'm not trying to sway anyone's opinion one way or another, but rather, just clarifying </div></div><div class="HOEnZb"><div class="h5"><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Apr 29, 2016 at 5:43 PM, Terran McCanna <span dir="ltr"><<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><p dir="ltr">Since these conversations took place outside of the meeting, they should not alter the official meeting record. I am particularly concerned by the change in wording regarding the conflict of interest issue, since the new wording puts a very different slant on the problem than the original did, and on what I witnessed Tanya say during that meeting.</p>
<p dir="ltr">I would be willing to consider an addendum to the record only if it is approved by Tanya, but I am opposed to any change of the original wording.</p><span><font color="#888888">
<p dir="ltr">Terran McCanna<br>
PINES Program Manager<br>
Georgia Public Library Service<br>
1800 Century Place, Suite 150<br>
Atlanta, GA 30345<br>
<a href="tel:404-235-7138" value="+14042357138" target="_blank">404-235-7138</a><br>
<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a></p>
</font></span><div class="gmail_quote"><div><div>On Apr 29, 2016 1:27 PM, "Ruth Frasur" <<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>> wrote:<br type="attribution"></div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div><div dir="ltr">Dear EOB members, <div><br></div><div>During the EOB meeting at the 2016 Evergreen International Conference, Tanya Prokrym expressed concerns related to the conference planning experience. Following that meeting, Tanya clarified her comments in conversations (via face to face interactions and/or email) with Grace Dunbar, Yamil Suarez, Amy Terlaga, and myself.</div><div><br></div><div>Based on her clarification and with her input, I proposed that the minutes from the EOB meeting be amended as follows.</div><div><br></div><div><div style="font-size:12.8px"><b>Current language</b></div><div style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference / Tanya</span></p><p class="MsoNormal"></p><ul><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Emails that created extra stress</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Need to look at relationship between EOB, SFC, and Conference committee</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Not provided with a clear set of expectations about who had authority to do what</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Didn’t know the right questions to ask</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Sponsorships</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Conflict of interest to have a point of contact be a vendor</span></li></ul><div><font color="#333333" face="Arial, sans-serif"><span style="line-height:19.6px"><b>Proposed Amended Language</b></span></font></div><div><span style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference/Tanya</span><u></u><u></u></p></span><ul type="disc" style="font-size:12.8px"><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Email threads that were contradictory or confusing which created stress</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Should examine the conference structure and clarify the roles/authority of the EOB, SFC, Conference Committee, and Host Committee</span> <span style="font-size:9.5pt">to manage expectations and clarify procedures</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">External pressure from some vendors and other organizations was levied against the local conference committee claiming conflict of interest due to the host committee's vendor relationship</span></li></ul></div><div><br></div></div>-- <br><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-size:12.8px">Ruth Frasur</span><br style="font-size:12.8px"><span style="font-size:12.8px">Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library</span><br style="font-size:12.8px"><span style="font-size:12.8px">10 W. College Street in Hagerstown, Indiana (47346)</span><br style="font-size:12.8px"><span style="font-size:12.8px">p <a href="tel:%28765%29%20489-5632" value="+17654895632" target="_blank">(765) 489-5632</a>; f <a href="tel:%28765%29%20489-5808" value="+17654895808" target="_blank">(765) 489-5808</a></span><br style="font-size:12.8px"><br style="font-size:12.8px"><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and <a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><br></div></div></div></div></div></div></div></div></div></div>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-size:12.8000001907349px">Ruth Frasur</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px">Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px">10 W. College Street in Hagerstown, Indiana (47346)</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px">p <a href="tel:%28765%29%20489-5632" value="+17654895632" target="_blank">(765) 489-5632</a>; f <a href="tel:%28765%29%20489-5808" value="+17654895808" target="_blank">(765) 489-5808</a></span><br style="font-size:12.8000001907349px"><br style="font-size:12.8000001907349px"><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and <a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><br></div></div></div></div></div></div></div></div></div></div>
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