<div dir="ltr">I think a few things factored into this need for a correction to the minutes.<div><br></div><div>We had a very <a href="http://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2016-4-21">full agenda</a> for that meeting which was only 45 minutes as opposed to our normal 60 minutes. Tanya approached me just before the meeting started to request a slot on the agenda. I initially declined due to the late request and full agenda but she was politely insistent and requested "two minutes", so I added her to the agenda. When she spoke, I recognized that her agenda item should be given fuller attention/discussion by the Board but I didn't want to sacrifice everything else on the agenda to get into those particulars. There is the compounding factor that getting into a discussion about perceived conflicts of interest and issues the conference committee had this year has the potential for embarrassing or damaging the local committee, as well as other vendors and organizations. </div><div><br></div><div>Tanya sought me out immediately after the meeting to clarify her comments and I found out later that she did the same with others. Since she felt the need to clarify her words I suggested that we propose a correction and Ruth worked with Tanya to revise the wording. In a pressure situation our words sometimes come out wrong, especially when we're trying to reflect on complex issues in a compressed time frame. In my opinion, giving Tanya the opportunity to clarify her own words is not only acceptable, but necessary.</div><div><br></div><div>-Grace</div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Sat, Apr 30, 2016 at 7:08 PM, Ruth Frasur <span dir="ltr"><<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Agree to all the points made. I think we'll have a good discussion at the next meeting and come to a decision that's wise, amenable, and reflective of the spirit of our community. Thanks all.</div><div class="HOEnZb"><div class="h5"><div class="gmail_extra"><br><div class="gmail_quote">On Sat, Apr 30, 2016 at 1:20 PM, Amy Terlaga <span dir="ltr"><<a href="mailto:terlaga@biblio.org" target="_blank">terlaga@biblio.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="auto"><div>I agree with Terran. The original wording matches up with my memory of the meeting. I'm sympathetic to Tanya's situation - she meant to put it better than she did. So a clarification to what was said would make sense to me. </div><div><br></div><div>Thanks, Ruth, for bringing this to the Board's attention. <br><br>+=+=+=+=+=+=+=+=+=+=+=<span><font color="#888888"><div>Amy Terlaga</div><div>Director of Member Services</div><div>Bibliomation </div><div>24 Wooster Avenue</div><div>Waterbury, CT 06708</div><div><a href="mailto:terlaga@biblio.org" target="_blank">terlaga@biblio.org</a></div><div><a href="tel:203-577-4070%20x101" value="+12035774070" target="_blank">203-577-4070 x101</a></div></font></span></div><div><div><div><br>On Apr 29, 2016, at 5:43 PM, Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>> wrote:<br><br></div><blockquote type="cite"><div><p dir="ltr">Since these conversations took place outside of the meeting, they should not alter the official meeting record. I am particularly concerned by the change in wording regarding the conflict of interest issue, since the new wording puts a very different slant on the problem than the original did, and on what I witnessed Tanya say during that meeting.</p>
<p dir="ltr">I would be willing to consider an addendum to the record only if it is approved by Tanya, but I am opposed to any change of the original wording.</p>
<p dir="ltr">Terran McCanna<br>
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Georgia Public Library Service<br>
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Atlanta, GA 30345<br>
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<div class="gmail_quote">On Apr 29, 2016 1:27 PM, "Ruth Frasur" <<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>> wrote:<br type="attribution"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Dear EOB members, <div><br></div><div>During the EOB meeting at the 2016 Evergreen International Conference, Tanya Prokrym expressed concerns related to the conference planning experience. Following that meeting, Tanya clarified her comments in conversations (via face to face interactions and/or email) with Grace Dunbar, Yamil Suarez, Amy Terlaga, and myself.</div><div><br></div><div>Based on her clarification and with her input, I proposed that the minutes from the EOB meeting be amended as follows.</div><div><br></div><div><div style="font-size:12.8px"><b>Current language</b></div><div style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference / Tanya</span></p><p class="MsoNormal"></p><ul><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Emails that created extra stress</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Need to look at relationship between EOB, SFC, and Conference committee</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Not provided with a clear set of expectations about who had authority to do what</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Didn’t know the right questions to ask</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Sponsorships</span><br></li><li style="margin-left:15px"><span style="color:rgb(51,51,51);font-family:Arial,sans-serif;line-height:14.7pt">Conflict of interest to have a point of contact be a vendor</span></li></ul><div><font color="#333333" face="Arial, sans-serif"><span style="line-height:19.6px"><b>Proposed Amended Language</b></span></font></div><div><span style="font-size:12.8px"><p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:rgb(51,51,51)">Issues for 2016's conference/Tanya</span><u></u><u></u></p></span><ul type="disc" style="font-size:12.8px"><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Email threads that were contradictory or confusing which created stress</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">Should examine the conference structure and clarify the roles/authority of the EOB, SFC, Conference Committee, and Host Committee</span> <span style="font-size:9.5pt">to manage expectations and clarify procedures</span><u></u><u></u></li><li class="MsoNormal" style="margin-left:15px"><span style="font-size:9.5pt">External pressure from some vendors and other organizations was levied against the local conference committee claiming conflict of interest due to the host committee's vendor relationship</span></li></ul></div><div><br></div></div>-- <br><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-size:12.8px">Ruth Frasur</span><br style="font-size:12.8px"><span style="font-size:12.8px">Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library</span><br style="font-size:12.8px"><span style="font-size:12.8px">10 W. College Street in Hagerstown, Indiana (47346)</span><br style="font-size:12.8px"><span style="font-size:12.8px">p <a href="tel:%28765%29%20489-5632" value="+17654895632" target="_blank">(765) 489-5632</a>; f <a href="tel:%28765%29%20489-5808" value="+17654895808" target="_blank">(765) 489-5808</a></span><br style="font-size:12.8px"><br style="font-size:12.8px"><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and <a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><br></div></div></div></div></div></div></div></div></div></div>
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