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<p>All,</p>
<p>At its heart I think that this is a communication breakdown. For
many years we have been casual about things that perhaps should
have been more strictly controlled, but we have been a small and
mostly friendly community and we were able to get away with this.</p>
<p>The points about communication are well-taken and I am hopeful
that they will be addressed. Obviously there are things that need
to be more formally written down and communicated and I trust that
the current Board will do their best towards getting this in hand.</p>
<p>I respect the fact that Tanya has made her concerns known out of
a desire to improve the project and the conference, and hopefully
the EOB uses them to improve communication and coordination at
future events.</p>
<p>That said, I strongly object to the assertion that a member of
the EOB who is a vendor cannot act as the Conference Liaison. We
have several current and former Board members who would fall under
the designation "vendor", and to restrict activities or roles of
duly-elected Board members because of their employer seems to me
to be a dangerous precedent. There have been multiple
vendor-employees on the Board over the years and they have all
served faithfully and honorably in the best interests of the
project and the community. <br>
</p>
<p>I understand that there is a long history in the library world of
"vendor" being something of a dirty word, but we have a bit of a
different dynamic here in the Evergreen community.</p>
<p>All EOB members are *openly elected by the community* and
entrusted with the ultimate financial responsibility and viability
of the project. If the community has elected an EOB member, that
EOB member should be trusted to execute her/his responsibilities
in whichever form they take. Grace was not, in this case, acting
as a vendor or in the interest of her employer -- she was acting
as a duly elected EOB member and and duly appointed Conference
Liaison. I don't think that this rises to a conflict of interest
under the Rules of Governance; rather, it was an attempt to ensure
that all vendors were held to the same set of expectations.<br>
</p>
<p>Should the Board feel that the conduct of one of its own is so
egregious that removal is merited (let me be crystal clear that I
think this has definitely NOT occurred here), there is of course a
procedure for that. Failing that, the Board should be free to
determine its own representatives to committees, SFC, etc. as
outlined in the Rules of Governance.<br>
</p>
<p>I have every confidence that the communications issues will be
resolved and we can all move forward in a spirit of cooperation.
I am of course no longer on the EOB but I'm happy to help in any
way that is needed.</p>
<p>A.<br>
</p>
<p><br>
</p>
<pre class="moz-signature" cols="72">Andrea Buntz Neiman, MLS
Librarian II, Public Services
Kent County Public Library
408 High Street
Chestertown, MD 21620
410-778-3636 x2115
<a class="moz-txt-link-abbreviated" href="http://www.kentcountylibrary.org">www.kentcountylibrary.org</a></pre>
<div class="moz-cite-prefix">On 5/18/2016 9:01 AM, Grace Dunbar
wrote:<br>
</div>
<blockquote
cite="mid:CAOrp-BuNbRvWvcYUp4Jbde3_cOEP3tPYEnVE3zsDazLY07g+Yw@mail.gmail.com"
type="cite">
<div dir="ltr">Hi Terran,<br>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Tue, May 17, 2016 at 5:47 PM,
Terran McCanna <span dir="ltr"><<a
moz-do-not-send="true"
href="mailto:tmccanna@georgialibraries.org"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:tmccanna@georgialibraries.org">tmccanna@georgialibraries.org</a></a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">
<div>
<div>
<div>For the benefit of the record, I would like to
add two things to this message that I feel were
obfuscated:<span class=""><br>
<br>
>>a.<span
style="font-stretch:normal;font-size:7pt;font-family:"Times
New Roman"">
</span>On <span><span>February 17</span></span>,
I was notified by the Board
Secretary, Chris Sharp, that Tanya had been
going to him privately to resolve
issues for the conference and to deal with the
SFC, excluding the conference
committee altogether.<<<br>
<br>
</span></div>
Chris Sharp was the designated liaison to the SFC at
the time. The role of SFC liaison is to facilitate
communication between the SFC and other parties that
have to work with the SFC. <br>
</div>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>That's actually not true. The stated role of the
Representative to the Conservancy is to "instruct the
conservancy on the project's behalf". The role is for
that person to communicate to the SFC <i>as directed by
the EOB.</i></div>
<div><br>
</div>
<div><br>
</div>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr">
<div>
<div><span class=""><br>
>>b.<span
style="font-stretch:normal;font-size:7pt;font-family:"Times
New Roman"">
</span>If the issues discussed between Tanya,
Chris,
and the SFC included the PINES sponsorship issues
or anything regarding the
Emerald Data sponsorships, I would point out that
there is a potential conflict
of interest in that involvement since GPLS is
Chris’ employer and Emerald Data is
their vendor.<<<br>
<br>
</span></div>
Grace neglected to mention that GPLS also has a
current contract with Equinox. Equinox is as much
"our" vendor as Emerald is. <br>
</div>
</div>
</blockquote>
<div><br>
</div>
<div>I think you're missing the point. If the conference
host felt it was a conflict of interest for me to be
involved in sponsorship issues simply because I work for a
competing vendor, I fail to see how it is NOT also a
conflict of interest for someone else on the EOB to be
asked to handle matters when they have a relationship with
that very vendor. </div>
<div><br>
</div>
<div>Grace</div>
</div>
</div>
</div>
<br>
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</pre>
</blockquote>
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