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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I have a few more comments. I compared the proposed By-Laws to the Rules of Governance here:
<a href="https://evergreen-ils.org/governance/">https://evergreen-ils.org/governance/</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">The Rules of Governance has a Purposes and Responsibilities section. Should we put it into the Bylaws someplace under Article 1?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">We have a really good election process right now. Should we replace what is currently in 3.4 with 2.4d & e from the Rules of Governance?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Similarly, should we replace Section 3.7 with what is in 2.4f in the ROG?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Regarding section 3.4, I think we should stick with 3 year terms because the learning curve is pretty high. Interestingly, the EOG does not specify
any terms limits (at least that I could find). Should we specify some kind of term limit?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">While I like the idea of a Finance Committee and love the idea of a Treasurer, do we need an Executive Committee?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Scott<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> eg-oversight-board [mailto:eg-oversight-board-bounces@list.evergreen-ils.org]
<b>On Behalf Of </b>scott.thomas@sparkpa.org<br>
<b>Sent:</b> Tuesday, April 3, 2018 10:00 AM<br>
<b>To:</b> Timothy Spindler <tspindler@cwmars.org><br>
<b>Cc:</b> Oversight Board <eg-oversight-board@list.evergreen-ils.org><br>
<b>Subject:</b> Re: [Eg-oversight-board] Fwd: The Evergreen Project Draft Corporate Documents<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This makes sense. I have a few comments so far:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Section 1.3: We will need to select a Registered Agent as part of this process. It could be MOBIUS or any Evergreen library in MO. The library that PaILS uses
as a Registered Agent charges a nominal fee for the service.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Section 3.4: While I like the idea of starting with a clean slate, we may want to keep some things from the current EOB By-Laws such as term lengths and limits.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Section 4.1: It might be easier if the Executive Committee were the officers as defined in Article V.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Scott<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Timothy Spindler [<a href="mailto:tspindler@cwmars.org">mailto:tspindler@cwmars.org</a>]
<br>
<b>Sent:</b> Tuesday, April 3, 2018 8:21 AM<br>
<b>To:</b> <a href="mailto:scott.thomas@sparkpa.org">scott.thomas@sparkpa.org</a><br>
<b>Cc:</b> Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org">tmccanna@georgialibraries.org</a>>; Oversight Board <<a href="mailto:eg-oversight-board@list.evergreen-ils.org">eg-oversight-board@list.evergreen-ils.org</a>><br>
<b>Subject:</b> Re: [Eg-oversight-board] Fwd: The Evergreen Project Draft Corporate Documents<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I need to check with Donna about what the next steps would be. I think before the EOB approves anything, we want to make sure that the by-laws are what we want. However, it does not mean that we can't change them in the future but I wouldn't
want to rush this thinking that we can fix any problems at a later date.<o:p></o:p></p>
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<p align="center" style="margin:0in;margin-bottom:.0001pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img border="0" width="132" height="99" id="_x0000_i1025" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO"></span></a><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155CC">http://www.cwmars.org</span></a><o:p></o:p></p>
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<p class="MsoNormal">On Tue, Apr 3, 2018 at 8:17 AM, <a href="mailto:scott.thomas@sparkpa.org">
scott.thomas@sparkpa.org</a> <<a href="mailto:scott.thomas@sparkpa.org" target="_blank">scott.thomas@sparkpa.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Tim,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> My understanding of the process is that the Oversight Board, as it is currently configured, can
amend these draft By-Laws in any way it sees fit as long as the modifications do not conflict with Missouri law. Is this correct? If so, is the plan to approved a final set of Bylaws at the next EOB meeting assuming we are ready to do so?<br>
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Scott</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> eg-oversight-board [mailto:<a href="mailto:eg-oversight-board-bounces@list.evergreen-ils.org" target="_blank">eg-oversight-board-bounces@list.evergreen-ils.org</a>]
<b>On Behalf Of </b>Timothy Spindler<br>
<b>Sent:</b> Tuesday, April 3, 2018 7:56 AM<br>
<b>To:</b> Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>><br>
<b>Cc:</b> Oversight Board <<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a>><br>
<b>Subject:</b> Re: [Eg-oversight-board] Fwd: The Evergreen Project Draft Corporate Documents</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">As comments come in I will compile some of the questions for Donna.<o:p></o:p></p>
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<p align="center" style="margin:0in;margin-bottom:.0001pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img border="0" width="132" height="99" id="m_3567103820247581596_x005f_x0000_i1025" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO"></span></a><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> |
<a href="tel:(508)%20755-3323" target="_blank">508-755-3323 x120</a></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155CC">http://www.cwmars.org</span></a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">On Mon, Apr 2, 2018 at 4:09 PM, Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">In Section 6.3, it does say that the bylaws may be amended upon approval by 2/3 of the board, so we should be able to adjust the term in section 3.4 to be 3 years without any issues.
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">I'm a little confused on section 3.3 - is it essentially saying that the Board will elect the Board members? I assume that we'll still proceed with elections the way we normally do and
then the board will formalize the results with a vote?<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">Section 3.10 - we still need clarification on whether or not we can modify this so that we don't necessarily need to "hear" each other during meetings.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">Section 5.1 - we don't currently have an official Treasurer, although Galen has been acting as such. Should we officially elect one?<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><span style="color:#888888">Terran McCanna
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PINES Program Manager <br>
Georgia Public Library Service <br>
<a href="https://maps.google.com/?q=1800+Century+Place,+Suite+150++Atlanta,+GA+30345&entry=gmail&source=g" target="_blank">1800 Century Place, Suite 150
</a><br>
<a href="https://maps.google.com/?q=1800+Century+Place,+Suite+150++Atlanta,+GA+30345&entry=gmail&source=g" target="_blank">Atlanta, GA 30345</a>
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<a href="tel:(404)%20235-7138" target="_blank">404-235-7138</a> <br>
<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">On Mon, Apr 2, 2018 at 8:04 AM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Here are the draft documents for Evergreen incorporation. Please review these and send any comments by next Monday, April 9.<br clear="all">
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<p align="center" style="margin:0in;margin-bottom:.0001pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img border="0" width="132" height="99" id="m_3567103820247581596_x005f_x0000_i1026" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO"></span></a><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> |
<a href="tel:(508)%20755-3323" target="_blank">508-755-3323 x120</a></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155CC">http://www.cwmars.org</span></a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">---------- Forwarded message ----------<br>
From: <b>Donna Bacon</b> <<a href="mailto:donna@mobiusconsortium.org" target="_blank">donna@mobiusconsortium.org</a>><br>
Date: Fri, Mar 30, 2018 at 4:50 PM<br>
Subject: Fwd: The Evergreen Project Draft Corporate Documents<br>
To: Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>><o:p></o:p></p>
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<p>Tim,<o:p></o:p></p>
<p>Here are the first set of documents for creating the nonprofit. I think we have an outcome neither of us thought about by not being a membership organization. You don't have a membership to vote for Board members!
<o:p></o:p></p>
<p>Please see the email below. Have the Board review the documents and let me know if you have any questions or changes.<o:p></o:p></p>
<p>Donna<o:p></o:p></p>
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<br>
-------- Forwarded Message -------- <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">The Evergreen Project Draft Corporate Documents<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thu, 29 Mar 2018 19:13:18 +0000<o:p></o:p></p>
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<b>From: </b><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Jennifer Beasley
<a href="mailto:jbeasley@jenkinskling.com" target="_blank"><jbeasley@jenkinskling.com></a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Donna Bacon (<a href="mailto:donna@mobiusconsortium.org" target="_blank">donna@mobiusconsortium.org</a>)
<a href="mailto:donna@mobiusconsortium.org" target="_blank"><donna@mobiusconsortium.org></a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Dale Hermeling
<a href="mailto:dhermeling@jenkinskling.com" target="_blank"><dhermeling@jenkinskling.com></a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Donna:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Attached please find drafts of the initial corporate documents for The Evergreen Project:<o:p></o:p></p>
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(1)<span style="font-size:7.0pt"> </span>Articles of incorporation;<o:p></o:p></p>
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(2)<span style="font-size:7.0pt"> </span>Bylaws;<o:p></o:p></p>
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(3)<span style="font-size:7.0pt"> </span>Initial consent of incorporator;<o:p></o:p></p>
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(4)<span style="font-size:7.0pt"> </span>Initial consent of directors;<o:p></o:p></p>
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(5)<span style="font-size:7.0pt"> </span>Acceptance of directors and officers;<o:p></o:p></p>
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(6)<span style="font-size:7.0pt"> </span>EIN application; and<o:p></o:p></p>
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(7)<span style="font-size:7.0pt"> </span>Authorization to file the EIN.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Note, pursuant to The Evergreen Project’s request, the nonprofit corporation has no members. This means that the board (consisting of the individual directors) will elect the board
members for the following year. The Evergreen Project will be controlled by the individuals elected to the Board and the organizations that each board member are a part of will not have rights to vote as an organization for The Evergreen Project corporate
matters.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Please let us know if you have any questions and, if the attached are acceptable to you, forward to The Evergreen Project for its review and approval. They should
<u>not</u> sign any of the documents at this time.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thank you,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Jennifer<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Jennifer E. Beasley</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Jenkins & Kling, P.C.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">_______________________________________________<br>
eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a><o:p></o:p></p>
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