<div dir="ltr"><div><div>Thanks Mike, I think either approach can work. I guess I would like feedback from the board about which they would prefer.<br><br></div>1 - A non-member organization where the board certifies a poll where the broader community selects the board. I am assuming we would possibly define in the bylaws some polling process to prevent a board from ignoring the opinion of the community.<br><br></div>2 - A member organization where membership is defined by current voting registrations practices<br></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="156"><col width="340"></colgroup><tbody><tr style="height:0pt"><td style="border-right:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap"><img src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" style="border:none" width="132" height="99"></span></a></p></td><td style="border-left:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap">Tim Spindler | Executive Director | CW MARS</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><a href="http://www.cwmars.org/" style="text-decoration:none" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre;white-space:pre-wrap">http://www.cwmars.org</span></a></p></td></tr></tbody></table></div><br><font size="2"><span style="font-family:verdana,sans-serif"><span><span></span></span></span><span style="font-family:verdana,sans-serif"><span><span></span></span></span></font><font size="1"><span style="font-family:verdana,sans-serif"><span><span><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><br></span></p></span></span></span></font></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Mon, Apr 9, 2018 at 9:39 AM, Mike Rylander <span dir="ltr"><<a href="mailto:mrylander@gmail.com" target="_blank">mrylander@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Not only is this possible, it's fairly regular. Think of the "official" vote as a certification of the process by which the broader community selects each board cohort.<div><br></div><div>Thanks,</div><div><br></div></div><div class="gmail_extra"><br clear="all"><div><div class="m_1900857737265073251gmail_signature" data-smartmail="gmail_signature">--<br>Mike Rylander<br> | President<span class=""><br> | Equinox Open Library Initiative<br> | phone: 1-877-OPEN-ILS (673-6457)<br></span> | email: <a href="mailto:miker@equinoxinitiative.org" target="_blank">miker@equinoxinitiative.org</a><br> | web: <a href="http://equinoxinitiative.org" target="_blank">http://equinoxinitiative.org</a></div></div><div><div class="h5">
<br><div class="gmail_quote">On Sat, Apr 7, 2018 at 12:59 PM, Ruth Frasur <span dir="ltr"><<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.<wbr>org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Regarding the election, could it be such that we continue holding the elections as is, and then do an "official" vote whereby the sitting board elects the new members based on the vote of the community?</div><div class="gmail_extra"><br><div class="gmail_quote"><div><div class="m_1900857737265073251h5">On Sat, Apr 7, 2018 at 12:56 PM, Timothy Spindler <span dir="ltr"><<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>></span> wrote:<br></div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="m_1900857737265073251h5"><div dir="ltr"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Oy vey, here they all are<br></span><div><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><span><div><ol><span class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325gmail-im"><li>Do the board members have to be 1 year? We currently have 3 year staggered terms.<br><br><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><span><span style="font:normal normal normal normal 7pt "Times New Roman""></span></span></span><u></u><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.<br></span><br></li></span><li><span class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325gmail-im">Section 3.3 - is it essentially saying that the Board will elect the
Board members? We found the language a little confusing.<br><br></span><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">It
is correct that the Board elects itself. If the corporation doesn’t
have “members”, which Evergreen did not want, then the board elects
itself
as a nonprofit has no shareholders. It does seem unusual, but the
self-perpetuating board is how many nonprofits function. MOBIUS is
different as it has members.</span><br><br></li><li><span class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325gmail-im">Section 3.3 has "Directors participating maysimu
ltaneously hear each other during the meeting." Does this mean it has
to be auditory (eg. Phone, Web Conferencing, or in person) or can we use
IRC? Would all votes be invalid in IRC?<br><br></span><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">This
is what we discussed in our conference call. For the one, official
meeting that the board has each year, everyone has to be “present” and
able
to hear each other at the same time. This is a statutory requirement
in Missouri (and most states). This meeting could be accomplished at
the annual convention with anyone unable to attend in person calling
in. For that official meeting, it cannot be done
via chat room. Other, unofficial meetings can be held via the chat
room. However, any “votes” should be memorialized in a separate,
written resolution signed by the board of directors.</span><br><br></li><span class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325gmail-im"><li>Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</li></span></ol></div></span>We can add these provisions into the bylaws. Please send over what Evergreen would like incorporated.</span><br></div></div><div class="gmail_extra"><span><br clear="all"><div><div class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="156"><col width="340"></colgroup><tbody><tr style="height:0pt"><td style="border-right:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><img src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" style="border:none" width="132" height="99"></span></a></p></td><td style="border-left:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">Tim Spindler | Executive Director | CW MARS</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><a href="http://www.cwmars.org/" style="text-decoration:none" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">http://www.cwmars.org</span></a></p></td></tr></tbody></table></div><br><font size="2"><span style="font-family:verdana,sans-serif"><span><span></span></span></span><span style="font-family:verdana,sans-serif"><span><span></span></span></span></font><font size="1"><span style="font-family:verdana,sans-serif"><span><span><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><br></span></p></span></span></span></font></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
<br></span><div><div class="m_1900857737265073251m_8862316413252352819h5"><div class="gmail_quote">On Sat, Apr 7, 2018 at 12:55 PM, Timothy Spindler <span dir="ltr"><<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">I hit send too soon<br><br><div><ol><span><li>Do the board members have to be 1 year? We currently have 3 year staggered terms.<br><br><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><span><span style="font:normal normal normal normal 7pt "Times New Roman""></span></span></span><u></u><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.<br></span><br></li></span><li><span>Section 3.3 - is it essentially saying that the Board will elect the
Board members? We found the language a little confusing.<br><br></span><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">It
is correct that the Board elects itself. If the corporation doesn’t
have “members”, which Evergreen did not want, then the board elects
itself
as a nonprofit has no shareholders. It does seem unusual, but the
self-perpetuating board is how many nonprofits function. MOBIUS is
different as it has members.</span><br><br></li><li><span>Section 3.3 has "Directors participating maysimu
ltaneously hear each other during the meeting." Does this mean it has
to be auditory (eg. Phone, Web Conferencing, or in person) or can we use
IRC? Would all votes be invalid in IRC?<br><br></span><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">This
is what we discussed in our conference call. For the one, official
meeting that the board has each year, everyone has to be “present” and
able
to hear each other at the same time. This is a statutory requirement
in Missouri (and most states). This meeting could be accomplished at
the annual convention with anyone unable to attend in person calling
in. For that official meeting, it cannot be done
via chat room. Other, unofficial meetings can be held via the chat
room. However, any “votes” should be memorialized in a separate,
written resolution signed by the board of directors.</span><br><br></li><span><li>Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</li></span></ol></div><br></div><div class="gmail_extra"><span><br clear="all"><div><div class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325m_8208308757554136120gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="156"><col width="340"></colgroup><tbody><tr style="height:0pt"><td style="border-right:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><img src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" style="border:none" width="132" height="99"></span></a></p></td><td style="border-left:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">Tim Spindler | Executive Director | CW MARS</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><a href="http://www.cwmars.org/" style="text-decoration:none" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">http://www.cwmars.org</span></a></p></td></tr></tbody></table></div><br><font size="2"><span style="font-family:verdana,sans-serif"><span><span></span></span></span><span style="font-family:verdana,sans-serif"><span><span></span></span></span></font><font size="1"><span style="font-family:verdana,sans-serif"><span><span><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><br></span></p></span></span></span></font></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
<br></span><div><div class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325h5"><div class="gmail_quote">On Sat, Apr 7, 2018 at 12:52 PM, Timothy Spindler <span dir="ltr"><<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">I asked Donn the following questions based on the feedback so far. Here are the responses.<br><br><div><ol><li>Do the board members have to be 1 year? We currently have 3 year staggered terms.<br><br><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><span><span style="font:normal normal normal normal 7pt "Times New Roman""></span></span></span><u></u><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.<br></span><br></li><li>Section 3.3 - is it essentially saying that the Board will elect the
Board members? We found the language a little confusing.</li><li>Section 3.3 has "Directors participating maysimu
ltaneously hear each other during the meeting." Does this mean it has
to be auditory (eg. Phone, Web Conferencing, or in person) or can we use
IRC? Would all votes be invalid in IRC?</li><li>Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</li></ol></div><br clear="all"><div><div><div class="m_1900857737265073251m_8862316413252352819m_-3139192591191206325m_8208308757554136120m_2331319562342565766gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="156"><col width="340"></colgroup><tbody><tr style="height:0pt"><td style="border-right:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><img src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" style="border:none" width="132" height="99"></span></a></p></td><td style="border-left:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">Tim Spindler | Executive Director | CW MARS</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><a href="http://www.cwmars.org/" style="text-decoration:none" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">http://www.cwmars.org</span></a></p></td></tr></tbody></table></div><br><font size="2"><span style="font-family:verdana,sans-serif"><span><span></span></span></span><span style="font-family:verdana,sans-serif"><span><span></span></span></span></font><font size="1"><span style="font-family:verdana,sans-serif"><span><span><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><br></span></p></span></span></span></font></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
</div></div>
</blockquote></div><br></div></div></div>
</blockquote></div><br></div></div></div>
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<br></blockquote></div><span class="m_1900857737265073251HOEnZb"><font color="#888888"><br><br clear="all"><div><br></div>-- <br><div class="m_1900857737265073251m_8862316413252352819gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-size:12.8000001907349px">Ruth Frasur</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px">Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px"><a href="https://maps.google.com/?q=10+W.+College+Street&entry=gmail&source=g">10 W. College Street</a> in Hagerstown, Indiana (47346)</span><br style="font-size:12.8000001907349px"><span style="font-size:12.8000001907349px">p (765) 489-5632; f (765) 489-5808</span><br style="font-size:12.8000001907349px"><br style="font-size:12.8000001907349px"><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and <a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><br></div></div></div></div></div></div></div></div></div></div>
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