<div dir="ltr">A note from the peanut gallery re vote qualification -- my understanding is that in addition to the things that Tim listed, one is also (currently) qualified to vote by simply being an employee of an institution running Evergreen, regardless of any other contribution. This may be a fine distinction, but I would be wary of excluding smaller organizations from the vote pool if this were lost.<div><br></div><div>ABN</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Mon, Apr 9, 2018 at 9:06 AM, Gagnon, Ron <span dir="ltr"><<a href="mailto:gagnon@noblenet.org" target="_blank">gagnon@noblenet.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>I think Tim's suggestion is the way to go -- much as we do now to qualify to vote. I have concerns about the self-perpetuating concept.<br></div>Ron<br></div><div class="gmail_extra"><div><div class="h5"><br><div class="gmail_quote">On Mon, Apr 9, 2018 at 9:01 AM, Timothy Spindler <span dir="ltr"><<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div><div><div><div><div><div>I think the other option might be to make it a membership organization and make the bar really low using our current requirements for voting. Maybe, organizations can join if:<br><br></div>--Contribute code directly<br></div>--Hire developers to contribute code<br></div>--Staff have reported and/or tested bugs<br></div>--Staff have contributed documentation<br></div>--Staff have served on a recognized committee/group (other than the Executive Committee)<br><br></div>In this situation, any member could have staff who vote.<br></div><div class="gmail_extra"><br clear="all"><div><div class="m_7405636781952023324m_-7279484497078410200gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="156"><col width="340"></colgroup><tbody><tr style="height:0pt"><td style="border-right:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt;text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><img src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" style="border:none" width="132" height="99"></span></a></p></td><td style="border-left:solid #000000 0.5pt;vertical-align:top;padding:5pt 5pt 5pt 5pt"><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">Tim Spindler | Executive Director | CW MARS</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Verdana;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p><p dir="ltr" style="line-height:1.9871999999999999;margin-top:0pt;margin-bottom:0pt"><a href="http://www.cwmars.org/" style="text-decoration:none" target="_blank"><span style="font-size:10pt;font-family:Verdana;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;white-space:pre-wrap">http://www.cwmars.org</span></a></p></td></tr></tbody></table></div><br><font size="2"><span style="font-family:verdana,sans-serif"><span><span></span></span></span><span style="font-family:verdana,sans-serif"><span><span></span></span></span></font><font size="1"><span style="font-family:verdana,sans-serif"><span><span><p dir="ltr" style="line-height:1.656;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><br></span></p></span></span></span></font></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Mon, Apr 9, 2018 at 8:57 AM, <a href="mailto:scott.thomas@sparkpa.org" target="_blank">scott.thomas@sparkpa.org</a> <span dir="ltr"><<a href="mailto:scott.thomas@sparkpa.org" target="_blank">scott.thomas@sparkpa.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">If, indeed, we MUST be self-perpetuating (which actually is not apparent from the attorney’s comments) and follow Ruth’s suggestion, I think we should write the
election into the By-Laws; e.g.; “The Board will solicit candidates by polling the Evergreen community.” While I have had many good experience with self-perpetuating boards, we always need to guard against insularity.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Scott<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> eg-oversight-board [mailto:<a href="mailto:eg-oversight-board-bounces@list.evergreen-ils.org" target="_blank">eg-oversight-board-bou<wbr>nces@list.evergreen-ils.org</a>]
<b>On Behalf Of </b>Timothy Spindler<br>
<b>Sent:</b> Saturday, April 7, 2018 2:48 PM<br>
<b>To:</b> Ruth Frasur <<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.or<wbr>g</a>><br>
<b>Cc:</b> Oversight Board <<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.everg<wbr>reen-ils.org</a>><br>
<b>Subject:</b> Re: [Eg-oversight-board] Evergreen Project By-Laws<u></u><u></u></span></p><div><div class="m_7405636781952023324m_-7279484497078410200h5">
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<p class="MsoNormal">I think that may be possible <u></u><u></u></p>
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<p class="MsoNormal">On Sat, Apr 7, 2018 at 12:59 PM Ruth Frasur <<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.or<wbr>g</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">Regarding the election, could it be such that we continue holding the elections as is, and then do an "official" vote whereby the sitting board elects the new members based on the vote of the community?<u></u><u></u></p>
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<p class="MsoNormal">On Sat, Apr 7, 2018 at 12:56 PM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Oy vey, here they all are</span><u></u><u></u></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do the board members have to be 1 year? We currently have 3 year staggered terms.<br>
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Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.<u></u><u></u></span></li><li class="MsoNormal" style="color:#1f497d;margin-bottom:12.0pt">
<span class="m_7405636781952023324m_-7279484497078410200m_-7580312748375625156m-3736351857943272380m-3139192591191206325gmail-im"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Section 3.3 - is it essentially saying that the Board will elect the Board members? We found the language a little confusing.</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br>
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It is correct that the Board elects itself. If the corporation doesn’t have “members”, which Evergreen did not want, then the board elects itself as a nonprofit has no shareholders. It does seem unusual, but the self-perpetuating board is how many nonprofits
function. MOBIUS is different as it has members.<u></u><u></u></span></li><li class="MsoNormal" style="color:#1f497d;margin-bottom:12.0pt">
<span class="m_7405636781952023324m_-7279484497078410200m_-7580312748375625156m-3736351857943272380m-3139192591191206325gmail-im"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Section 3.3 has "Directors participating maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory
(eg. Phone, Web Conferencing, or in person) or can we use IRC? Would all votes be invalid in IRC?</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br>
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This is what we discussed in our conference call. For the one, official meeting that the board has each year, everyone has to be “present” and able to hear each other at the same time. This is a statutory requirement in Missouri (and most states). This meeting
could be accomplished at the annual convention with anyone unable to attend in person calling in. For that official meeting, it cannot be done via chat room. Other, unofficial meetings can be held via the chat room. However, any “votes” should be memorialized
in a separate, written resolution signed by the board of directors.<u></u><u></u></span></li><li class="MsoNormal" style="color:#1f497d">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?<u></u><u></u></span></li></ol>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">We can add these provisions into the bylaws. Please send over what Evergreen would like incorporated.</span><u></u><u></u></p>
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<p style="margin:0in;margin-bottom:.0001pt;text-align:center" align="center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img id="m_7405636781952023324m_-7279484497078410200m_-7580312748375625156_x0000_i1025" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" width="132" height="99" border="0"></span></a><u></u><u></u></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155cc">http://www.cwmars.org</span></a><u></u><u></u></p>
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<p class="MsoNormal">On Sat, Apr 7, 2018 at 12:55 PM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">I hit send too soon<u></u><u></u></p>
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Do the board members have to be 1 year? We currently have 3 year staggered terms.<br>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.</span><u></u><u></u></li><li class="MsoNormal" style="margin-bottom:12.0pt">
Section 3.3 - is it essentially saying that the Board will elect the Board members? We found the language a little confusing.<br>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">It is correct that the Board elects itself. If the corporation doesn’t have “members”, which Evergreen did not want, then the board elects itself as a nonprofit has no shareholders.
It does seem unusual, but the self-perpetuating board is how many nonprofits function. MOBIUS is different as it has members.</span><u></u><u></u></li><li class="MsoNormal" style="margin-bottom:12.0pt">
Section 3.3 has "Directors participating maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory (eg. Phone, Web Conferencing, or in person) or can we use IRC? Would all votes be invalid in IRC?<br>
<br>
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">This is what we discussed in our conference call. For the one, official meeting that the board has each year, everyone has to be “present” and able to hear each other at the same
time. This is a statutory requirement in Missouri (and most states). This meeting could be accomplished at the annual convention with anyone unable to attend in person calling in. For that official meeting, it cannot be done via chat room. Other, unofficial
meetings can be held via the chat room. However, any “votes” should be memorialized in a separate, written resolution signed by the board of directors.</span><u></u><u></u></li><li class="MsoNormal">
Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?<u></u><u></u></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;text-align:center" align="center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img id="m_7405636781952023324m_-7279484497078410200m_-7580312748375625156_x0000_i1026" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" width="132" height="99" border="0"></span></a><u></u><u></u></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155cc">http://www.cwmars.org</span></a><u></u><u></u></p>
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<p class="MsoNormal">On Sat, Apr 7, 2018 at 12:52 PM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">I asked Donn the following questions based on the feedback so far. Here are the responses.<u></u><u></u></p>
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Do the board members have to be 1 year? We currently have 3 year staggered terms.<br>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.</span><u></u><u></u></li><li class="MsoNormal">
Section 3.3 - is it essentially saying that the Board will elect the Board members? We found the language a little confusing.<u></u><u></u></li><li class="MsoNormal">
Section 3.3 has "Directors participating maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory (eg. Phone, Web Conferencing, or in person) or can we use IRC? Would all votes be invalid in IRC?<u></u><u></u></li><li class="MsoNormal">
Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?<u></u><u></u></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;text-align:center" align="center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black;text-decoration:none"><img id="m_7405636781952023324m_-7279484497078410200m_-7580312748375625156_x0000_i1027" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO" width="132" height="99" border="0"></span></a><u></u><u></u></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155cc">http://www.cwmars.org</span></a><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:9.5pt">Ruth Frasur<br>
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library<br>
<a href="https://maps.google.com/?q=10+W.+College+Street&entry=gmail&source=g" target="_blank">10 W. College Street</a> in Hagerstown, Indiana (47346)<br>
p (765) 489-5632; f (765) 489-5808<br>
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</span><b><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and
<a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></b><u></u><u></u></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Tim Spindler | Executive Director | CW MARS</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span><u></u><u></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#1155cc">http://www.cwmars.org</span></a><u></u><u></u></p>
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<br></blockquote></div><br><br clear="all"><br>-- <br></div></div><div class="m_7405636781952023324gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div><div><div>Ronald A. Gagnon<br></div>Executive Director<br></div>North Of Boston Library Exchange (NOBLE)<br></div>Danvers, Massachusetts 01923<br>978-777-8844<br></div><a href="http://www.noblenet.org" target="_blank">www.noblenet.org</a><br></div></div>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">Andrea Buntz Neiman</span><br></div><div style="color:rgb(136,136,136);font-size:12.8px">Project Manager for Software Development</div><div style="color:rgb(136,136,136);font-size:12.8px">Equinox Open Library Initiative</div><div style="color:rgb(136,136,136);font-size:12.8px"><a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">1-877-OPEN-ILS </span><span style="font-size:12.8px">(673-6457)</span><br></div><div><font color="#1155cc"><u><a href="http://www.equinoxinitiative.org" target="_blank">www.equinoxinitiative.org</a></u></font><br></div></div></div>
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