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<p style="margin-top:0;margin-bottom:0">Hi Tim,</p>
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<p style="margin-top:0;margin-bottom:0">I agree. It seems like membership would bring in more overhead than necessary. I opt for #1, as well.</p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> eg-oversight-board <eg-oversight-board-bounces@list.evergreen-ils.org> on behalf of scott.thomas@sparkpa.org <scott.thomas@sparkpa.org><br>
<b>Sent:</b> Monday, April 9, 2018 1:07:38 PM<br>
<b>To:</b> Timothy Spindler; Mike Rylander<br>
<b>Cc:</b> Oversight Board<br>
<b>Subject:</b> Re: [Eg-oversight-board] Evergreen Project By-Laws</font>
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<p class="x_MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Hi Tim,</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D"> I would opt for #1. The goal here is to ensure community participation in board selection. Changing the entire organization to membership seems, to me,
overkill in service to what is ultimately a modest, but very important goal.</span></p>
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<p class="x_MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Scott</span></p>
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<p class="x_MsoNormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> eg-oversight-board [mailto:eg-oversight-board-bounces@list.evergreen-ils.org]
<b>On Behalf Of </b>Timothy Spindler<br>
<b>Sent:</b> Monday, April 9, 2018 10:25 AM<br>
<b>To:</b> Mike Rylander <mrylander@gmail.com><br>
<b>Cc:</b> Oversight Board <eg-oversight-board@list.evergreen-ils.org><br>
<b>Subject:</b> Re: [Eg-oversight-board] Evergreen Project By-Laws</span></p>
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<p class="x_MsoNormal" style="margin-bottom:12.0pt">Thanks Mike, I think either approach can work. I guess I would like feedback from the board about which they would prefer.</p>
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<p class="x_MsoNormal" style="margin-bottom:12.0pt">1 - A non-member organization where the board certifies a poll where the broader community selects the board. I am assuming we would possibly define in the bylaws some polling process to prevent a board
from ignoring the opinion of the community.</p>
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<p class="x_MsoNormal">2 - A member organization where membership is defined by current voting registrations practices</p>
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<p align="center" style="margin:0in; margin-bottom:.0001pt; text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black; text-decoration:none"><img border="0" width="132" height="99" id="x__x0000_i1025" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO"></span></a></p>
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<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black">Tim Spindler | Executive Director | CW MARS</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:#1155CC">http://www.cwmars.org</span></a></p>
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<p class="x_MsoNormal">On Mon, Apr 9, 2018 at 9:39 AM, Mike Rylander <<a href="mailto:mrylander@gmail.com" target="_blank">mrylander@gmail.com</a>> wrote:</p>
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<p class="x_MsoNormal">Not only is this possible, it's fairly regular. Think of the "official" vote as a certification of the process by which the broader community selects each board cohort.</p>
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<p class="x_MsoNormal">Thanks,</p>
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<p class="x_MsoNormal">--<br>
Mike Rylander<br>
| President<br>
| Equinox Open Library Initiative<br>
| phone: 1-877-OPEN-ILS (673-6457)<br>
| email: <a href="mailto:miker@equinoxinitiative.org" target="_blank">miker@equinoxinitiative.org</a><br>
| web: <a href="http://equinoxinitiative.org" target="_blank">http://equinoxinitiative.org</a></p>
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<p class="x_MsoNormal">On Sat, Apr 7, 2018 at 12:59 PM, Ruth Frasur <<a href="mailto:director@hagerstownlibrary.org" target="_blank">director@hagerstownlibrary.org</a>> wrote:</p>
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<p class="x_MsoNormal">Regarding the election, could it be such that we continue holding the elections as is, and then do an "official" vote whereby the sitting board elects the new members based on the vote of the community?</p>
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<p class="x_MsoNormal">On Sat, Apr 7, 2018 at 12:56 PM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:</p>
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<p class="x_MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Oy vey, here they all are</span></p>
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<li class="x_MsoNormal" style="color:#1F497D; margin-bottom:12.0pt"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Do the board members have to be 1 year? We currently have 3 year staggered terms.<br>
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Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.</span></li><li class="x_MsoNormal" style="color:#1F497D; margin-bottom:12.0pt"><span class="x_m1900857737265073251m8862316413252352819m-3139192591191206325gmail-im"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Section 3.3 - is it essentially saying
that the Board will elect the Board members? We found the language a little confusing.</span></span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"><br>
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It is correct that the Board elects itself. If the corporation doesn’t have “members”, which Evergreen did not want, then the board elects itself as a nonprofit has no shareholders. It does seem unusual, but the self-perpetuating board is how many nonprofits
function. MOBIUS is different as it has members.</span></li><li class="x_MsoNormal" style="color:#1F497D; margin-bottom:12.0pt"><span class="x_m1900857737265073251m8862316413252352819m-3139192591191206325gmail-im"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Section 3.3 has "Directors participating
maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory (eg. Phone, Web Conferencing, or in person) or can we use IRC? Would all votes be invalid in IRC?</span></span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"><br>
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This is what we discussed in our conference call. For the one, official meeting that the board has each year, everyone has to be “present” and able to hear each other at the same time. This is a statutory requirement in Missouri (and most states). This meeting
could be accomplished at the annual convention with anyone unable to attend in person calling in. For that official meeting, it cannot be done via chat room. Other, unofficial meetings can be held via the chat room. However, any “votes” should be memorialized
in a separate, written resolution signed by the board of directors.</span></li><li class="x_MsoNormal" style="color:#1F497D"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</span></li></ol>
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<p class="x_MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">We can add these provisions into the bylaws. Please send over what Evergreen would like incorporated.</span></p>
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<p align="center" style="margin:0in; margin-bottom:.0001pt; text-align:center"><a href="http://www.cwmars.org" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black; text-decoration:none"><img border="0" width="132" height="99" id="x__x0000_i1026" src="https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO"></span></a></p>
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<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black">Tim Spindler | Executive Director | CW MARS</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:#1155CC">http://www.cwmars.org</span></a></p>
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<p class="x_MsoNormal">On Sat, Apr 7, 2018 at 12:55 PM, Timothy Spindler <<a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a>> wrote:</p>
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<p class="x_MsoNormal" style="margin-bottom:12.0pt">I hit send too soon</p>
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<li class="x_MsoNormal" style="margin-bottom:12.0pt">Do the board members have to be 1 year? We currently have 3 year staggered terms.<br>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.</span></li><li class="x_MsoNormal" style="margin-bottom:12.0pt">Section 3.3 - is it essentially saying that the Board will elect the Board members? We found the language a little confusing.<br>
<br>
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">It is correct that the Board elects itself. If the corporation doesn’t have “members”, which Evergreen did not want, then the board elects itself as a nonprofit has no shareholders.
It does seem unusual, but the self-perpetuating board is how many nonprofits function. MOBIUS is different as it has members.</span></li><li class="x_MsoNormal" style="margin-bottom:12.0pt">Section 3.3 has "Directors participating maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory (eg. Phone, Web Conferencing, or in person) or can we use IRC? Would
all votes be invalid in IRC?<br>
<br>
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">This is what we discussed in our conference call. For the one, official meeting that the board has each year, everyone has to be “present” and able to hear each other at the same
time. This is a statutory requirement in Missouri (and most states). This meeting could be accomplished at the annual convention with anyone unable to attend in person calling in. For that official meeting, it cannot be done via chat room. Other, unofficial
meetings can be held via the chat room. However, any “votes” should be memorialized in a separate, written resolution signed by the board of directors.</span></li><li class="x_MsoNormal" style="">Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</li></ol>
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<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black">Tim Spindler | Executive Director | CW MARS</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:#1155CC">http://www.cwmars.org</span></a></p>
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<p class="x_MsoNormal" style="margin-bottom:12.0pt">I asked Donn the following questions based on the feedback so far. Here are the responses.</p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Yes, we can do staggered 3 year terms. Let me know what the current terms are for each director and I can make the change.</span></li><li class="x_MsoNormal" style="">Section 3.3 - is it essentially saying that the Board will elect the Board members? We found the language a little confusing.</li><li class="x_MsoNormal" style="">Section 3.3 has "Directors participating maysimu ltaneously hear each other during the meeting." Does this mean it has to be auditory (eg. Phone, Web Conferencing, or in person) or can we use IRC? Would all votes be invalid
in IRC?</li><li class="x_MsoNormal" style="">Our current rules of governance has a purpose and responsibility section, can we include something like this in Article I?</li></ol>
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<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black">Tim Spindler | Executive Director | CW MARS</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:black"><a href="mailto:tspindler@cwmars.org" target="_blank">tspindler@cwmars.org</a> | 508-755-3323 x120</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><a href="http://www.cwmars.org/" target="_blank"><span style="font-size:10.0pt; font-family:"Verdana",sans-serif; color:#1155CC">http://www.cwmars.org</span></a></p>
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eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a></p>
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<p class="x_MsoNormal"><span style="font-size:9.5pt; color:#888888">Ruth Frasur<br>
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library<br>
<a href="https://maps.google.com/?q=10+W.+College+Street&entry=gmail&source=g">10 W. College Street</a> in Hagerstown, Indiana (47346)<br>
p (765) 489-5632; f (765) 489-5808<br>
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</span><b><span style="color:#888888"><a href="http://hagerstownlibrary.org" target="_blank">Our Kickin' Website</a>, <a href="http://facebook.com/hjtplibrary" target="_blank">Our Rockin' Facebook Page</a>, and
<a href="http://nettlecreekplayers.com" target="_blank">The Nettle Creek Players</a></span></b></p>
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_______________________________________________<br>
eg-oversight-board mailing list<br>
<a href="mailto:eg-oversight-board@list.evergreen-ils.org" target="_blank">eg-oversight-board@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board</a></p>
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