<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Hi Jane,</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Well, my initial answer was going to be the same as Kate's. :) But since you said this is something you're opting into, my answer would probably depend on how they're invoicing you for it, especially if they're doing EDI invoicing.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">If, when they invoice you, they consider it a 1:1 substitution and they use the same line item ID (sometimes also on your paper invoice) to bill you for that title, I would consider it the same item as well. If there's a price difference, I would just adjust the price on my Acq invoice to match. </div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">If you want some sort of record that they subbed a different edition, you could consider creating a cancel reason like "Different Edition Substitution" (keep debits=t, so we don't delete our fund debit), and marking that lineitem with that cancel reason before receiving it. Obviously it won't keep the cancel reason once you receive it, but it will show up in your line item history. Or you could just do a lineitem note. Oh, or you could do a Line Item Alert and make a code like "Edition Substitution", but you also still get the benefit of a little note field if you want to include what edition was subbed. You can apply a line item alert even after it's received, if you want.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">On the other hand, if they consider it a completely different item when they invoice you, I would still probably create a new cancel reason for "Different Edition Substitution" (keep debits=f in this scenario), and cancel that lineitem which would also cancel the fund debit. Then on the invoice, create a direct charge for the item which would create a new debit. My brain logics this as they did kind of cancel your original request for that item, but they're empowered to select and invoice you for a slightly different one.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Depending on how often they're doing it, all of that may be too much overhead for your taste. I just like it because it's specific about what happened.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small">Tiffany</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:small"><br></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><span><div dir="ltr" style="margin-left:0pt" align="left"><table style="border:none;border-collapse:collapse"><colgroup><col width="89"><col width="414"></colgroup><tbody><tr style="height:123pt"><td style="vertical-align:top;padding:5pt 5pt 5pt 5pt;overflow:hidden"><p dir="ltr" style="line-height:1.44;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><span style="border:none;display:inline-block;overflow:hidden;width:75px;height:75px"><img src="https://lh6.googleusercontent.com/8c2XlzLbIIC6nDoa4yqQ8MzA0npF4WXpUnhhoK_uTqralZtjqVXRwPgmRep3jGYP6q41Sb0ULXqxX-QppYTC8cQyIfBAdqzLBgqvcQwVczkqqiunlj0KIbvy-R3bp-E0mlhF0A4v" width="75" height="75" style="margin-left:0px;margin-top:0px"></span></span></p></td><td style="vertical-align:top;padding:5pt 5pt 5pt 5pt;overflow:hidden"><p dir="ltr" style="line-height:1.44;margin-left:9pt;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(30,67,155);background-color:transparent;font-weight:700;vertical-align:baseline;white-space:pre-wrap"><font face="tahoma, sans-serif">Tiffany Little, PINES Services Specialist: Acquisitions</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"></p><hr><p></p><p dir="ltr" style="line-height:1.44;margin-left:9pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9pt;color:rgb(30,67,155);background-color:transparent;font-weight:700;vertical-align:baseline;white-space:pre-wrap"><font face="tahoma, sans-serif">Georgia Public Library Service | University System of Georgia</font></span></p><p dir="ltr" style="line-height:1.44;margin-left:9pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9pt;color:rgb(30,67,155);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><font face="tahoma, sans-serif">2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341</font></span></p><p dir="ltr" style="line-height:1.44;margin-left:9pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9pt;color:rgb(30,67,155);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><font face="tahoma, sans-serif">(470) 512-1454 | <a href="mailto:tmccanna@georgialibraries.org" target="_blank">tlittle@georgialibraries.org</a></font></span></p><br><p dir="ltr" style="line-height:1.44;margin-left:9pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><span style="border:none;display:inline-block;overflow:hidden;width:36px;height:36px"><img src="https://lh6.googleusercontent.com/ql1so1R8csbb2W7DW5vjWe3mTAcApuM7a5CMXbsYnhmF1bDmG62LM_C1BOOyWdkb2PZGKGlaYRIceHjsSvsWPXNw6HPCKqtFLMKCJiPVU0RXu2dAey13WZ02Q6E6FmzNDJ_d9iBf" width="36" height="36" style="margin-left:0px;margin-top:0px"></span></span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><span style="border:none;display:inline-block;overflow:hidden;width:35px;height:35px"><img src="https://lh3.googleusercontent.com/2qSr0-AREIyPSTC1gMsjyXLaBT-yQ7kS6iKvd1L9XrCXxhJDWCRo5eXBHCi7f35AZASOOyiH2Si-wtuXNR8YaA2j-17GWBmmo1mpGxXa7m-JwF4AzUD_5tZZE9n1NVilAJcnGtQs" width="35" height="35" style="margin-left:0px;margin-top:0px"></span></span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><span style="border:none;display:inline-block;overflow:hidden;width:35px;height:35px"><img src="https://lh6.googleusercontent.com/-jM_GEWd7EZGo5MFiR1koKEkiupb_lmwNEMpNiQE3U6k1C2FkyuiNjtGKlWWGfX8zbZ1135yhOHnJSINmMTXgEQuu2RlHIg5hDKxaJ9cmh3Nr6el_vN4ZHlXcAmoCPPWduwXi26m" width="35" height="35" style="margin-left:0px;margin-top:0px"></span></span></p></td></tr><tr style="height:21pt"><td colspan="2" style="vertical-align:top;padding:5pt 5pt 5pt 5pt;overflow:hidden"><p dir="ltr" style="line-height:1.44;text-align:center;margin-top:0pt;margin-bottom:0pt"><a href="http://georgialibraries.org/" target="_blank"><span style="font-size:8pt;font-family:Verdana;color:rgb(17,85,204);background-color:transparent;font-style:italic;vertical-align:baseline;white-space:pre-wrap">Join our email list</span></a><span style="font-size:8pt;font-family:Verdana;color:rgb(0,0,0);background-color:transparent;font-style:italic;vertical-align:baseline;white-space:pre-wrap"> </span><span style="font-size:8pt;font-family:Verdana;color:rgb(67,67,67);background-color:transparent;font-style:italic;vertical-align:baseline;white-space:pre-wrap">for stories of Georgia libraries making an impact in our communities.</span></p></td></tr></tbody></table></div></span></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Apr 28, 2021 at 1:57 PM Jane Sandberg <<a href="mailto:sandbej@linnbenton.edu">sandbej@linnbenton.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Thanks, Kate!  I agree -- this would be a really weird thing for a book jobber to do of their own volition.  However, this is an optional service that we have opted into -- we like not having to wait for them to try to track down a weird out-of-print edition when they have the new one sitting in their warehouse. :-)<br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Apr 28, 2021 at 9:09 AM Kate Coleman <<a href="mailto:kcoleman@jeffcolib.org" target="_blank">kcoleman@jeffcolib.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>This would be unacceptable to us. It is not what we paid for. If what we paid for is not available, while we would not allow substitutions, we would appreciate the knowledge of a potential substitution to add to a future order. <br></div><div><br></div><div><br></div><div><div><div dir="ltr"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><br><br>Kate Coleman, MLIS<br></div><div>Technical Services Manager, Jefferson County Library<br></div><div>Missouri Evergreen Consortium <br></div><div>5678 State Rd. PP<br>
High Ridge, MO 63049<br>
636-677-8689<br>
Fax: 636--677-1769<br>
<a href="mailto:kcoleman@jeffcolib.org" target="_blank">kcoleman@jeffcolib.org</a></div><div><br></div><div><div style="color:rgb(0,0,0);font-family:Georgia,"Times New Roman",serif;font-size:10px;font-style:normal;font-weight:400;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px"><a href="https://www.goodreads.com/user/email_signature_destination/5960108?utm_medium=reading_link&utm_source=email_signature" style="color:rgb(24,24,24);text-decoration:none" target="_blank">Currently Reading</a></div><div style="color:rgb(0,0,0);font-family:Georgia,"Times New Roman",serif;font-size:10px;font-style:normal;font-weight:400;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px"><a href="https://www.goodreads.com/user/email_signature_destination/5960108?utm_medium=cover&utm_source=email_signature" target="_blank"><img alt="Book Cover" src="https://www.goodreads.com/user/email_signature_cover/5960108" style="margin: 10px 0px 5px;" width="50"></a></div><div style="color:rgb(0,0,0);font-family:Georgia,"Times New Roman",serif;font-size:10px;font-style:normal;font-weight:400;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;margin-top:5px"><a href="https://www.goodreads.com/?utm_medium=gr_logo&utm_source=email_signature" style="border:0px none;text-decoration:none" target="_blank"><img alt="Goodreads Logo" src="https://s.gr-assets.com/assets/icons/goodreads_icon_32x32-6c9373254f526f7fdf2980162991a2b3.png" style="vertical-align: middle; margin-right: 2px;" width="16" height="16"><span> </span></a><a href="https://www.goodreads.com/user/email_signature_instructions?utm_medium=gyo_link&utm_source=email_signature" style="color:rgb(170,170,170);text-decoration:none;vertical-align:middle" target="_blank">Get your own email signature</a></div><br><br><img src="https://docs.google.com/uc?export=download&id=0B9TS4tJXQ3d3UkpzRGVsWm5rZTQ&revid=0B9TS4tJXQ3d3V2RnZFBpZUZyTHQyblpZdGM3bjlrdTVSdVhRPQ" width="288" height="52"><br></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Apr 28, 2021 at 10:55 AM Jane Sandberg <<a href="mailto:sandbej@linnbenton.edu" target="_blank">sandbej@linnbenton.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Hi acquisitions colleagues,<br></div><div><br></div><div>Occasionally, our vendor will substitute one edition for another (say if the edition we ordered is unavailable).</div><div><br></div><div>How do you handle cases like this?</div><div><br></div><div>Thanks!</div><div><br></div><div>  -Jane<br></div><div><br>-- <br><div dir="ltr"><div dir="ltr">Jane Sandberg<br>Electronic Resources Librarian<br>Linn-Benton Community College<br><a href="mailto:sandbej@linnbenton.edu" target="_blank">sandbej@linnbenton.edu</a> / 541-917-4655<br><div>Pronouns: she/her/hers</div><div><br></div><div>Library instagram: <a href="https://www.instagram.com/lbcc_library/" target="_blank">@lbcc_library</a><br></div></div></div></div></div>
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</blockquote></div><br clear="all"><br>-- <br><div dir="ltr"><div dir="ltr">Jane Sandberg<br>Electronic Resources Librarian<br>Linn-Benton Community College<br><a href="mailto:sandbej@linnbenton.edu" target="_blank">sandbej@linnbenton.edu</a> / 541-917-4655<br><div>Pronouns: she/her/hers</div><div><br></div><div>Library instagram: <a href="https://www.instagram.com/lbcc_library/" target="_blank">@lbcc_library</a><br></div></div></div>
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