[Evergreen-catalogers] E-Book Question

[Sarah Childs]

Great and helpful information from Jason about the database side!  My
preference is to have one record as he describes rather than separate
records for each member.

What version of Evergreen are you using?  Because if you are using version
2.7 as long as the record are properly coded, then the OPAC display will
say ebook and have an ebook icon for the Overdrive records, which is very
useful for patrons and staff. If you are using an earlier version of
Evergreen, books and ebooks are not clearly distinguished in the display at
all, so I might recommend waiting until you upgrade before adding ebook
records to the catalog. The most obvious difference in earlier versions is
that the ebooks don't have holdings, so it can be pretty confusing for
staff and patrons. It's especially confusing if you have some book records
with links in them to related resources, since those display in essentially
the same manner as the links to access the e-resources, making the display
even more similar.

On Thu, Jan 29, 2015 at 12:36 PM, Jason Stephenson <jstephenson at mvlc.org>
wrote:

> Quoting "Schooff, Rose (LVA)" <Rose.Schooff at lva.virginia.gov>:
>
>  I have a library considering adding Overdrive and other e-book records.
>> What is the best way to distinguish them from books?  Should we have
>> separate records for each member collection  of e-books?
>>
>
> We have Overdrive on a consortium-wide basis. Some of our members
> have Overdrive Advantage, some do not. Central site cataloging
> staff add records for the consortium-wide collection. We do not,
> yet, add records for members' Overdrive Advantage records.
>
> We have talked about adding the Overdrive Advantage records. The
> current thought is to have 1 record. We would add 856 with a
> located URI for each member as appropriate. So, the answer is
> that having 1 record shared by all Overdrive customers should
> work.
>
> I would recommend creating a bibliographic record source for
> Overdrive. This makes isolating the Overdrive records from the
> rest of your collection very easy. This way, if you have to
> update or alter the Overdrive records, you can have a bulk
> change done by a database wizard without worrying about
> it affecting other, non-Overdrive records.
>
> Presently, I see no way to add a new bibliographic record
> source via the staff client. Someone with database acess would
> need to do it. It is a relatively straightforward database
> insert statement.
>
> For refernce, our Overdrive source looks like this:
>
> id  | quality |     source      | transcendant | can_have_copies
> -----+---------+-----------------+--------------+-----------------
>  102 |       1 | OverDrive, Inc. | t            | f
>
>
> The transcendant [sic] flag means the records show up without
> having copies or located URIs in search. The can_have_copies
> set to false prevents staff from adding copies. An insert like
> the below would create the equivalent in your system:
>
> insert into config.bib_source
> (quality, source, transcendant, can_have_copies)
> values
> (1, 'OverDrive, Inc.', 't', 'f');
>
> If you want to use located URIs, you will want to set the
> transendant field to 'f' for false. This will prevent the
> records from showing up in search at locations that do not
> use Overdrive.
>
> Hope that helps,
> Jason
>
>
>> Rose M. Schooff
>> Evergreen Virginia Project Manager
>> Technology Consultant
>> The Library of Virginia
>> 800 E. Broad Street
>> Richmond, VA  23219
>> (804) 692-3772
>> Cell (804) 310-7901
>> Skype: rose.whitman57
>>
>
>
> --
> Jason Stephenson
> Assistant Director for Technology Services
> Merrimack Valley Library Consortium
> 1600 Osgood ST, Suite 2094
> North Andover, MA 01845
> Phone: 978-557-5891
> Email: jstephenson at mvlc.org
>
>
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-- 
Sarah Childs
Technical Services Department Head
Hussey-Mayfield Memorial Public Library
250 North Fifth Street
Zionsville, IN 46077
317-873-3149 x13330
sarahc at zionsvillelibrary.org
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