[Evergreen-catalogers] Help with importing items and not keeping holdings field (945 or 949)

Thu May 7 17:30:34 EDT 2020

Hi Sarah,

I tried in merge/overlay profiles saying to remove the 945 field but that
didn't work.

When I go to Server admin>MARC import remove fields, it strips out the 945
but doesn't create an item.  Our Acquisitions records come in with the
fields that create the holdings so we are not removing fields when
importing order records.

The files also have 852 fields I need to remove so the MARC import remove
fields would work for that but not the others. In addition to the 945 and
852 fields the records also have the $0 added to headings as these were
records we owned and they are coming back with the authority linking
subfields which will no longer be linked as the bib numbers are changing.
So, I need to remove those subfields too. It looks like MARCedit can do all
this and I can load the "edited" overlays as time permits. I will
probably strip out the 852 fields when loading, as there are 852 fields for
other libraries becaise the records were in a shared database. I forgot to
tell the company that did the data conversion to strip out the 852 fields.
I wasn't expecting to have so many non-matches, it's only been nine months
since this library left us only to return this spring. Apparently they were
the only college to have 40% of the records and our system automatically
deleted records with no holdings.

Thanks to all who offered suggestions.  This is actually a good project
that can be done remotely.

Janet

Janet Schrader

Bibliographic Services Supervisor | CW MARS

67 Millbrook Street, Suite 201, Worcester, MA 01606

P: 508-755-3323 x 325 | F: 508-757-7801

------------------------------

jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>

On Thu, May 7, 2020 at 4:23 PM Sarah Childs <sarahc at zionsvillelibrary.org>
wrote:

> Hi, Janet.
> Have you tried setting the fields as one of the ones that gets stripped on
> import as Jennifer suggests? I haven't tried this in Vandelay in recent
> memory, but I know when I import in ACQ the fields get stripped but my
> holdings do get added.
>
> On Thu, Apr 23, 2020 at 3:39 PM Jennifer Pringle <
> jennifer.pringle at bc.libraries.coop> wrote:
>
>> Hi Janet,
>>
>> I'm not seeing a checkbox for keep either. (I'm looking at the
>> angularized Holdings Import Profile in 3.3 and 3.5)  I see a reference
>> to it in the 2.12 docs but it disappears in the 3.0 docs so maybe the
>> feature didn't come over to the web client?
>> (http://docs.evergreen-ils.org/3.0/_import_item_attributes_2.html)
>>
>> You might be able to set the 945 as one the fields that is removed
>> automatically in MARC Import Remove Fields (Administration -> Server
>> Administration -> MARC Import Remove Fields).  I don't know if the
>> import process removes the fields before loading holdings or not.
>>
>> MARC Import Remove Fields is one of the admin pages missing the link
>> to its secondary page in the newer angular interfaces
>> (https://bugs.launchpad.net/evergreen/+bug/1847781 and
>> https://bugs.launchpad.net/evergreen/+bug/1847800)  If you're running
>> 3.3 or newer you may be able to get around this by changing the url
>> from
>> yourlibrary/eg2/en-US/staff/admin/server/vandelay/import_bib_trash_group
>> to
>> yourlibrary/eg/staff/admin/server/vandelay/import_bib_trash_group and
>> accessing the older interface.
>>
>> Hope this helps,
>>
>> Jennifer
>>
>> Quoting Janet Schrader <jschrader at cwmars.org>:
>>
>> > Hi Everyone,
>> >
>> > Hoping everyone is doing okay, pretty scary out there.
>> >
>> > I have a question on how to import records with holdings in a 945 field
>> but
>> > not keep the 945 in the record. I looked at documentation on the EG wiki
>> > and what's there is something I have done before but can't figure out
>> how
>> > to do it now. It says there's a box in the holdings import profile to
>> check
>> > if you want to *keep* the holdings tag. The screenshots I found don't go
>> > down far enough to show that.
>> >
>> > I used to load records for an OCLC member library that added holdings
>> with
>> > a 949 field that was removed when the bib record loaded. I'm now loading
>> > items for an academic library that left our system and is now returning.
>> > Around 40% of the records are not matching on existing ones as this was
>> the
>> > only owning library and they were deleted when the library left last
>> year.
>> > I want to get the records back but without the 945 field. When I go to
>> > create a new holdings import profile there is no checkbox for 'keep'.
>> >
>> >
>> > Thanks for any help.
>> >
>> > Janet
>> >
>> >
>> > Janet Schrader
>> >
>> > Bibliographic Services Supervisor | CW MARS
>> >
>> > 67 Millbrook Street, Suite 201, Worcester, MA 01606
>> >
>> > P: 508-755-3323 x 325 | F: 508-757-7801
>> >
>> > ------------------------------
>> >
>> > jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>>
>>
>> --
>> Jennifer Pringle
>> Co-op Support
>> BC Libraries Cooperative
>> Tel: 1-888-848-9250
>> Email:jennifer.pringle at bc.libraries.coop
>> Website: http://bc.libraries.coop
>>
>> Gratefully acknowledging that I live and work in the unceded
>> Traditional Territory of the St'at'yemc Nations.
>>
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>>
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>>
>
>
> --
> Sarah Childs
> Technical Services Department Head
> Hussey-Mayfield Memorial Public Library
> 250 North Fifth Street
> Zionsville, IN 46077
> 317-873-3149 x13330
> sarahc at zionsvillelibrary.org
>
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