[Evergreen-catalogers] Replacement Copies

[Willis, Beth]

Hi Michele,

I'm not sure I understand this issue very well.

You said: So in our case, if the patron owes a bill for a Lost item, and
the barcode is replaced for the replacement item, checking in the
replacement item would checkin the Lost item from the patron's record and
remove the bill.

Does this mean that if an item is marked lost and the library replaces the
barcode on the item, rather than adding a new item, the item is still
linked to the same patron account?  Why would the replacement item get
checked in?

Sorry, I find this hard to follow.

Beth

On Wed, May 10, 2023 at 11:51 AM Morgan, Michele via Evergreen-catalogers <
evergreen-catalogers at list.evergreen-ils.org> wrote:

> One other thing to keep in mind is that there could be an open circulation
> on the Lost item, which could be affected when the replacement copy is
> circulated.
>
> Circulations are linked to items by an item's internal id, not its current
> barcode, so the system would see the replacement item as the same item that
> the patron lost.
>
> Whether or not this would be a problem depends on how your system is
> configured to handle the checkin of lost items. In our system, the library
> setting "Void lost item billing when returned" is set to TRUE.
>
> So in our case, if the patron owes a bill for a Lost item, and the barcode
> is replaced for the replacement item, checking in the replacement item
> would checkin the Lost item from the patron's record and remove the bill.
>
> Your mileage may indeed vary based on your system setup, but it's
> something to be aware of.
>
> Hope this is helpful!
>
> --
> Michele M. Morgan, Systems Support Specialist
> North of Boston Library Exchange, Danvers Massachusetts
> mmorgan at noblenet.org
>
>
>
> On Wed, May 10, 2023 at 11:17 AM Elizabeth Davis via Evergreen-catalogers <
> evergreen-catalogers at list.evergreen-ils.org> wrote:
>
>> Thanks everyone!  We ran into an issue where we deleted items by copy id
>> and ended up deleting replacement copies because they share the copy id.  I
>> wanted to make sure we weren’t missing another workflow.
>>
>>
>>
>> Thanks!
>>
>>
>>
>> *Elizabeth Davis* (she/her), *Support & Project Management Specialist*
>>
>> *Pennsylvania Integrated Library System **(PaILS) | SPARK*
>>
>> (717) 256-1627 | elizabeth.davis at sparkpa.org
>> <katherine.dannehl at sparkpa.org>
>> support.sparkpa.org | support at sparkpa.org
>>
>>
>>
>> *From:* Evergreen-catalogers <
>> evergreen-catalogers-bounces at list.evergreen-ils.org> *On Behalf Of *Chris
>> Hall via Evergreen-catalogers
>> *Sent:* Wednesday, May 10, 2023 11:14 AM
>> *To:* Evergreen Community Catalogers <
>> evergreen-catalogers at list.evergreen-ils.org>
>> *Cc:* Chris Hall <chrish at susqcolibrary.org>
>> *Subject:* Re: [Evergreen-catalogers] Replacement Copies
>>
>>
>>
>> I use Replace barcode on the replacement copy. If the copy isn't the
>> exact same edition, then I move the item to the record that best matches
>> the replacement copy
>>
>>
>>
>> Chris Hall
>>
>>
>>
>> On Wed, May 10, 2023 at 10:56 AM Elizabeth Davis via Evergreen-catalogers
>> <evergreen-catalogers at list.evergreen-ils.org> wrote:
>>
>> Hello
>>
>>
>>
>> I was curious how everyone handles replacement copies.  We have a library
>> that would like retain the circulation statistics for a lost copy on the
>> replacement copy.
>>
>>
>>
>> *Elizabeth Davis *(she/her), *Support & Project Management Specialist*
>>
>> *Pennsylvania Integrated Library System (PaILS) | SPARK*
>>
>> (717) 256-1627 | elizabeth.davis at sparkpa.org
>> <katherine.dannehl at sparkpa.org>
>> support.sparkpa.org | support at sparkpa.org
>>
>>
>>
>> _______________________________________________
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>> Evergreen-catalogers at list.evergreen-ils.org
>>
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers
>>
>>
>>
>>
>> --
>>
>> Christina Hall
>>
>> Technical Services
>>
>> Susquehanna County Library
>> _______________________________________________
>> Evergreen-catalogers mailing list
>> Evergreen-catalogers at list.evergreen-ils.org
>>
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers
>>
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-- 
Beth Willis
Digital & Catalog Librarian
NOBLE, Inc.
5 Cherry Hill Drive
Danvers, MA 01923
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