[Evergreen-catalogers] Replacement Copies

[Elaine Hardy]

PINES catalogers are advised to either resolve the open circ or pass it to
circ to resolve. Our long overdues and lost items can't be refunded after 6
months, and Evergreen supports this. So they wait to replace or delete the
barcode until the item has either been in that status for six months, or
payment was  6 month previous. For those statuses, the item is checked in
before action on the barcode.

For missing items, I think most PINES libraries replace them after the
shelves have been checked several times so circ has established they are
not in the library. THe status is also resolved before the barcode is
replaced or deleted.



J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

Georgia Public Library Service

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On Wed, May 10, 2023 at 4:01 PM Morgan, Michele via Evergreen-catalogers <
evergreen-catalogers at list.evergreen-ils.org> wrote:

> Exactly! Circulations follow the item regardless of its current barcode,
> that's why replacing the barcode retains the circulation count.
>
> The same relationship that allows retaining the circ count can also cause
> problems with still-open circulations.
>
> --
> Michele M. Morgan, Systems Support Specialist
> North of Boston Library Exchange, Danvers Massachusetts
> mmorgan at noblenet.org
>
>
>
> On Wed, May 10, 2023 at 3:51 PM Miller, Jeremy via Evergreen-catalogers <
> evergreen-catalogers at list.evergreen-ils.org> wrote:
>
>> >Does this mean that if an item is marked lost and the library replaces
>> the barcode on the item, rather than adding a new item, the item is still
>> linked to the same patron account?  Why would the replacement item get
>> checked in?
>>
>>
>>
>> Yes.  It is still the same item in Evergreen, it just has a new barcode.
>> No different from if it were literally still the same item, but the barcode
>> has been replaced or changed.
>>
>>
>>
>> Unless the new item is never made available, and sits on a shelf without
>> circulating forever, it will probably get checked in.
>>
>>
>>
>>
>>
>> Theoretical example:
>>
>> Patron Joe checks out an item with the barcode BC0001, which in Evergreen
>> an item id of 0042.
>>
>> This creates a circulation record, linking Joe to item id 0042.
>>
>>
>>
>> Joe fails to return the item, which is eventually considered lost.
>> (Status on the item changes to lost, a bill is created, etc.)
>>
>>
>>
>> Librarian purchases a replacement item, puts barcode BC0002 on it, and
>> replaces the barcode on the item in Evergreen.  It is still item id 0042,
>> it just has a new barcode.
>>
>>
>>
>> When item 0042 (with the new barcode of BC0002) gets checked in,
>> Evergreen recognizes it as still being checked out to Joe.  It obviously
>> isn't anymore, so it closes out that circ transaction, and possibly does
>> some other things, depending on your settings.  (Removing the bill being
>> one of those possible things.)  As far as Evergreen is concerned, it is no
>> different from the item getting returned by that patron, or anyone else.
>> (Perhaps some other person found it on a bench somewhere, and kindly
>> returned it.  Or the patron starts hunting for it in great earnest after
>> getting a bill, and eventually finds it buried in a box in a kid’s closet.
>> Or some other scenario.)
>>
>>
>>
>> Jeremy
>>
>>
>>
>> --------------------------------------
>>
>> Jeremiah Miller  | 503-507-9258 (cell)
>>
>> Sysadmin | Albany Public Library
>>
>> --------------------------------------
>>
>>
>>
>>
>>
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