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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks Gislaine and Mark! This is very helpful. Are either of you working on documentation for this? I don’t think there’s any out there, unless I’ve just
missed it. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Alex Kent<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Cataloging and Metadata Support and Training Specialist, PALS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Email:
<a href="mailto:alex.kent@mnsu.edu"><span style="color:blue">alex.kent@mnsu.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Phone (work): 507-389-1813<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> evergreen-catalogers-bounces@list.evergreen-ils.org [mailto:evergreen-catalogers-bounces@list.evergreen-ils.org]
<b>On Behalf Of </b>Gislaine.Hamelin@statcan.gc.ca<br>
<b>Sent:</b> Tuesday, April 23, 2013 1:56 PM<br>
<b>To:</b> evergreen-catalogers@list.evergreen-ils.org<br>
<b>Subject:</b> Re: [Evergreen-catalogers] Updating Authority records with linked bibs<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="FR-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">A small update to Mark’s email below in red.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="FR-CA" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Gislaine Hamelin<br>
Integrated Library Systems Coordinator |Coordonnatrice du système intégrée de la bibliothèque<br>
Information Management Division | Division de la gestion de l'information<br>
R.H. Coats Building | Immeuble R.-H.-Coats / Floor | Étage 2 Q<br>
Statistics Canada | 100 Tunney's Pasture Driveway, Ottawa ON K1A 0T6<br>
Statistique Canada | 100, promenade Tunney's Pasture, Ottawa ON K1A 0T6<br>
<a href="mailto:Gislaine.Hamelin@statcan.gc.ca">Gislaine.Hamelin@statcan.gc.ca</a><br>
Telephone | Téléphone 613-951-4576<br>
Facsimile | Télécopieur 613-951-0939<br>
Government of Canada | Gouvernement du Canada </span><span lang="FR-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="FR-CA" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><b><span lang="FR" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">De :</span></b><span lang="FR" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:evergreen-catalogers-bounces@list.evergreen-ils.org">evergreen-catalogers-bounces@list.evergreen-ils.org</a> [<a href="mailto:evergreen-catalogers-bounces@list.evergreen-ils.org">mailto:evergreen-catalogers-bounces@list.evergreen-ils.org</a>]
<b>De la part de</b> Mark Cooper<br>
<b>Envoyé :</b> April-23-13 1:18 PM<br>
<b>À :</b> Evergreen Community Catalogers<br>
<b>Objet :</b> Re: [Evergreen-catalogers] Updating Authority records with linked bibs<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Hi Alex,<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">I'm currently in the process of testing authority records in Evergreen, and this is one element of the evaluation. Here's what I've found so far (more experienced folks jump in and correct me
please if I'm wrong about anything!):<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">1. Most obvious way to update an authority is to search for it under 'Manage authorities', select 'Edit' and update the record.
</span><span lang="EN-CA">Editing an authority record in this way WILL update the heading displayed in a bib record where they are linked (there should be a $0 reference).<span style="color:red">This is the only way to make changes to an existing authority
record. Creation can only be produced within the bibliographic record by right clicking and choosing create and edit or create immediately.<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">2. Batch updating authority records is not possible using the staff client. There is no authority record overlay feature currently:<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><a href="https://bugs.launchpad.net/evergreen/+bug/867691">https://bugs.launchpad.net/evergreen/+bug/867691</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">3. There are no authority record buckets for doing something equivalent to batch edit from a bib record bucket.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">4. I've been testing batch updates at the database level, updating the marc on authortity.record_entry which seems to work just fine.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">5. We do authority record processing with Marcive. They provide "updated" authority records to us each month. Because there are no authority overlays, and no Evergreen ids in those records,
currently we'll need a process to identify the existing records in the database, then do the update process as above.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Small aside, we'll need to do the same thing with the "deleted" authority records they send us (identify and set to deleted), which poses a separate issue:<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><a href="https://bugs.launchpad.net/evergreen/+bug/1164189">https://bugs.launchpad.net/evergreen/+bug/1164189</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">6. Finally, I've been meaning to take a look at MVLC's repo for handling authority records to see if there's anything to learn from how they're doing it in production with Backstage:<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><a href="http://git.mvlcstaff.org/?p=jason/backstage.git;a=summary">http://git.mvlcstaff.org/?p=jason/backstage.git;a=summary</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Hopefully that's all accurate and useful!<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Regards,<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Mark Cooper<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Open Source Software Coordinator<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Sonoma County Library<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">Santa Rosa, CA<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><a href="mailto:mcooper@sonoma.lib.ca.us">mcooper@sonoma.lib.ca.us</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">707-545-0831 x1521<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA">On Apr 23, 2013, at 6:44 AM, "Kent, Alexander D" <<a href="mailto:alexander.kent@mnsu.edu">alexander.kent@mnsu.edu</a>> wrote:<o:p></o:p></span></p>
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<span lang="FR-CA"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi all,<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I will shortly be testing/investigating the process of updating authority records that are linked to bib records, to see if the bib records are
updated accordingly. Before I get started, who out there has done this? What’s the best process? Any issues?<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thanks in advance. <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Alex Kent<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Cataloging and Metadata Support and Training Specialist, PALS<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Email:<span class="apple-converted-space"> </span><a href="mailto:alex.kent@mnsu.edu"><span style="color:purple">alex.kent@mnsu.edu</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Phone (work): 507-389-1813<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span style="font-size:13.5pt;font-family:"Helvetica","sans-serif"">_______________________________________________<br>
Evergreen-catalogers mailing list<br>
<a href="mailto:Evergreen-catalogers@list.evergreen-ils.org"><span style="color:purple">Evergreen-catalogers@list.evergreen-ils.org</span></a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers"><span style="color:purple">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:35.4pt"><span lang="FR-CA"><o:p> </o:p></span></p>
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