<div dir="ltr"><div>We're in the process of doing an inventory using the new inventory date field. Here is our process for the actual inventory. (We created a map of the library and numbered each shelving unit)<br></div><div><br></div><div>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>1.<span style="font:7pt "Times New Roman"">
</span></span></span>Determine which collection and section you will
be working on using the Inventory Maps. Most sections are one rank of shelves.
Each section is numbered on the map and on the shelving unit.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>2.<span style="font:7pt "Times New Roman"">
</span></span></span>Take a laptop and scanner on a cart to that
section. <span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>3.<span style="font:7pt "Times New Roman"">
</span></span></span>Log-in to the Evergreen Web client. <span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>4.<span style="font:7pt "Times New Roman"">
</span></span></span>Open Check-In.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>5.<span style="font:7pt "Times New Roman"">
</span></span></span>From the Column Picker, make sure Barcode,
Circulation Modifier, Location, Call Number, Title, Author, and Inventory Date
are selected. <span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>6.<span style="font:7pt "Times New Roman"">
</span></span></span>Make sure a red bar appears at the top of the
screen that says “Update Inventory.” If not, turn it on by selecting “Update
Inventory” from the Check-in Modifiers menu on the lower right.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>7.<span style="font:7pt "Times New Roman"">
</span></span></span>Systematically scan every item in your section.
Make sure to watch the screen to determine that the item has been scanned. <span> </span>It’s easiest to confirm that the barcode you
are scanning has appeared in barcode column. Limit how many items you scan
before you clear the screen to the number displayed on the screen. The max is
100.<span> </span>When you have scanned a full shelf,
or that number, check the screen for any items with different shelving locations
or circ modifiers. Pull those and put them on the problem cart. <span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>8.<span style="font:7pt "Times New Roman"">
</span></span></span>If an item is mis-shelved and belongs in the
section you are scanning, or the section on either side, you can re- shelve it
correctly. If it belongs elsewhere, put it on the problem cart.<span></span></p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>9.<span style="font:7pt "Times New Roman"">
</span></span></span>If you get an alert that says the item was mis-scanned
or is not cataloged, determine if the item was scanned properly. If yes, then
place on the cart for technical services. <span> </span>If you get any other alerts, including holds
and transits, also place the item on the cart.<span>
</span>When you are finished inventorying, take the holds to the appropriate
circ desk, and transits to the 1<sup>st</sup> floor circ desk.<span></span><span style="font-size:11pt;line-height:115%;font-family:"Calibri","sans-serif""><br></span></p><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-size:11pt;line-height:115%;font-family:"Calibri","sans-serif""><br></span></p><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-size:11pt;line-height:115%;font-family:"Calibri","sans-serif"">10. Record the collection sections you completed by
entering your name and the date in the Scanning Section of the Project Tracking
Page of the appropriate Inventory Google Sheet. Do not do a partial section. If
you cannot complete a section in your allotted time, do not start the section.</span></p><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-size:11pt;line-height:115%;font-family:"Calibri","sans-serif"">Here's what we do with the items from the cart: <br></span></p><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-size:11pt;line-height:115%;font-family:"Calibri","sans-serif"">
</span></p><p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>1.<span style="font:7pt "Times New Roman"">
</span></span></span>Scan all the items from the inventory problem
cart into Item Status in the Evergreen web client. Make sure to include the
Inventory date in the column picker.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>2.<span style="font:7pt "Times New Roman"">
</span></span></span>Determine why the item has been placed on the
cart and sort the items accordingly.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>3.<span style="font:7pt "Times New Roman"">
</span></span></span>Export the Data from item status and save it to
the Problem Item Spreadsheet in the Inventory Folder on Google Drive.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>4.<span style="font:7pt "Times New Roman"">
</span></span></span>Enter the Item information for the Not In
Catalog items on the spreadsheet. Add a column to the file for the reason the
item was on the cart: Damaged<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>Incorrect spine label or stickers<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>Incorrect shelving location and/or circ modifier<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>Unknown/mis-shelved<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>In Transit<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>On holds shelf<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>Not in catalog<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 1in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span>Other <span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>5.<span style="font:7pt "Times New Roman"">
</span></span></span>Inventory any items which do not have an
inventory date.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>6.<span style="font:7pt "Times New Roman"">
</span></span></span>Give any In transit and On hold shelf items to
Circulation so that the holds can be filled.<span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>7.<span style="font:7pt "Times New Roman"">
</span></span></span>Return mis-shelved/unknown items to circulation
to be re-shelved<span></span></p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><span><span>8.<span style="font:7pt "Times New Roman"">
</span></span></span>Review damaged, uncataloged, mis-cataloged, or
mis-labeled items and correct or discard, as appropriate. <span></span></p><br><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif"">When we've completed inventorying a shelving location, we run a report for that location similar to what Terran described. We haven't written a formal procedure yet for how to deal with the report, but we're going back and checking the shelves again for anything that is Available that hasn't been inventoried, inventorying those we find, and marking the ones we don't find missing. <br></p><p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:"Calibri","sans-serif""><br></p></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 6, 2019 at 12:28 PM Aubrey Area Library <<a href="mailto:aubreyarealibrary@gmail.com">aubreyarealibrary@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">On 3.2.3 here but prior to our upgrade we did a similar method as Terran above except we filtered our reports by item status of "Reshelving". Anything marked as "Available" was considered missing and marked so.<div><br></div><div>Jordan Woodard</div><div>Aubrey Area Library</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 6, 2019 at 10:51 AM Terran McCanna <<a href="mailto:tmccanna@georgialibraries.org" target="_blank">tmccanna@georgialibraries.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div dir="ltr"><div>We are on 3.2.2 (which includes the new inventory date field) and these are our steps:</div><div><br></div><div><a href="https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:inventory_using_existing_evergreen_functionality" target="_blank">https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:inventory_using_existing_evergreen_functionality</a></div><div><br></div><div>And this is the description of the report we created to use:</div><div><br></div><div>
<pre>Use Classic Item List source.
Displayed Fields:
Classic Item List -> Owning Lib Name as "Owning Library"
Classic Item List -> Shelving Location Name as "Shelving Location"
Classic Item List -> Callnumber Label as "Call Number"
Classic Item List -> Title
Classic Item List -> Barcode
Classic Item List -> Status -> name as "Status"
Classic Item List -> Price
Classic Item List -> Create Date (Date)
Classic Item List -> Copy ID -> Latest Inventory -> Latest Inventory Date (Date)
Base Filters:
Classic Item List -> Owning Lib -> Organizational Unit ID (In list)
Classic Item List -> Deleted (Equals) (False)
Classic Item List -> Status -> id (Equals)
Classic Item List -> Copy ID -> Latest Inventory -> Latest Inventory Date (Date) (Before(Date/Time))
Classic Item List -> Shelving Location Name (Contains Matching Substring)</pre>
</div><div><br></div><div>(Prior to 3.2.2, we did a similar process, but used regular checkin instead of the inventory circ modifier, and filtered the report by last updated date rather than latest inventory date.)<br></div><div><br></div><div><br></div><div><br></div><div><div><div dir="ltr" class="gmail-m_5857474275680389272gmail-m_-3038625867543291856gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><br><div dir="ltr" style="margin-left:0pt"><table style="border:medium none;border-collapse:collapse"><colgroup><col width="94"><col width="530"></colgroup><tbody><tr style="height:123pt"><td style="vertical-align:top;padding:5pt"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><img src="https://lh3.googleusercontent.com/1dQZFKZrN_h1nAVv7EB9VmFYBGsfiOmL3Yec9IzIlL7YztuUoci9JMwC2Fb6h1vqlBSlyslKe_N7vSMNF1FaiUIrY6tVC41zt8iLssfRtJbhdGOpDPFgvjyFXgCzNOmQaD9gEgOW" style="border: medium none;" width="76" height="76"></span></p></td><td style="vertical-align:top;padding:5pt"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:11pt;font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Terran McCanna, PINES Program Manager</span></p><hr><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><span style="font-size:10pt;font-family:Verdana;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"></span><span 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style="font-size:10pt;font-family:Verdana;color:rgb(0,0,0);background-color:rgb(255,255,255);font-weight:400;font-style:italic;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> </span><span style="font-size:10pt;font-family:Verdana;color:rgb(67,67,67);background-color:rgb(255,255,255);font-weight:400;font-style:italic;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">for stories of Georgia libraries making an impact in our communities.</span></p></td></tr></tbody></table></div><br></div></div></div></div></div></div></div></div><br></div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 6, 2019 at 11:43 AM Angie Bates <<a href="mailto:abates@perrylibrary.org" target="_blank">abates@perrylibrary.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div lang="EN-US"><div class="gmail-m_5857474275680389272gmail-m_-3038625867543291856gmail-m_-6538788346082271560WordSection1"><p class="MsoNormal">I am from Perry Memorial Library in Vance County, North Carolina. We have been part of NC Cardinal/Evergreen for about a year and are looking to do our first inventory with Evergreen. I would like to know what procedures need to be done within Evergreen as well as what equipment you have used to conduct the inventory. <u></u><u></u></p><p class="MsoNormal"><u></u> <u></u></p><p class="MsoNormal">Angela Bates, MLS<u></u><u></u></p><p class="MsoNormal">Assistant Director <u></u><u></u></p><p class="MsoNormal">Perry Memorial Library<u></u><u></u></p><p class="MsoNormal">Henderson, NC <u></u><u></u></p><p class="MsoNormal">(252) 438-3316, ext 234<u></u><u></u></p><p class="MsoNormal"><u></u> <u></u></p><p class="MsoNormal"><u></u> <u></u></p><p class="MsoNormal"><u></u> <u></u></p></div></div>_______________________________________________<br>
Evergreen-catalogers mailing list<br>
<a href="mailto:Evergreen-catalogers@list.evergreen-ils.org" target="_blank">Evergreen-catalogers@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers</a><br>
</blockquote></div>
_______________________________________________<br>
Evergreen-catalogers mailing list<br>
<a href="mailto:Evergreen-catalogers@list.evergreen-ils.org" target="_blank">Evergreen-catalogers@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers</a><br>
</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail-m_5857474275680389272gmail_signature">
<p>If you need further assistance, please contact the library
at 940-365-9162 or send a reply email. <br>
Thank You, The Library Staff</p><p>226 Countryside Dr., Aubrey, TX 76227</p><p><br></p>
</div>
_______________________________________________<br>
Evergreen-catalogers mailing list<br>
<a href="mailto:Evergreen-catalogers@list.evergreen-ils.org" target="_blank">Evergreen-catalogers@list.evergreen-ils.org</a><br>
<a href="http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers" rel="noreferrer" target="_blank">http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers</a><br>
</blockquote></div><br clear="all"><br>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><span style="color:rgb(68,68,68)">Sarah Childs<br>
Technical Services Department Head<br>
Hussey-Mayfield Memorial Public Library<br>
250 North Fifth Street<br>
Zionsville, IN 46077<br>
<a value="+13178733149">317-873-3149 x13330</a><br>
<a href="mailto:sarahc@zionsvillelibrary.org" target="_blank">sarahc@zionsvillelibrary.org</a></span></div></div>